Medecins Sans Frontieres is an international organization, which provides assistance, to populations in distress, to victims of natural or man-made disasters and victims of armed conflict, doing so irrespective of race, religion, creed or political convictions.
The position will be responsible to ensure an effective and efficient financial administration in Marere and Kismayo projects (MSF OCA Somalia) and also to ensure financial administration is carried out according to the MSF guidelines.
He/She will be hierarchically and functionally supervised by the Project Coordinator (PC) of Marere and Kismayo projects, Somalia mission.
The position will be based in Nairobi and will be responsible for Project Administration of the projects.
OBJECTIVE OF THE POSITION
- To strictly observe and work according to the Finance Policies and Procedures of MSF OCA Somalia.
- Responsible for the day-to-day bookkeeping in the project in accordance with MSF OCA -Financial guidelines; support Fin/HR Admins in performing the day-to-day bookkeeping
- To ensure approval/authorization limits are being adhered to.
- To be responsible for supplier payments according to the Finance Policies and Procedures of MSF
- Responsible for regulating and supervising the payments to the personnel in accordance with the administrative guidelines.
- Administer salaries (payroll) for National Staff: receives Payroll update info from the field, makes a cross check and gets approval from PC; on the base of approved payroll update prepares the draft payroll and sends the payroll to Assistant HRCo for further process.
- To work on monthly BCR analysis and budget tracking and support submissions for 4M/8M/12M with PC.
- Maintain HRM files including contracts, job profiles, leave records, overtime, etc. and national staff overviews for all national staff.
- To follow up on the training for National Staff, support in application process and after the selection is done in collaboration with HRCO Assistant and HR Admin (Coordination).
REQUIREMENTS
- Somali origin, Kenyan Nationality
- CPA II or equivalent higher vocational training in Finance
- Minimum 3 years demonstrable experience/skills in administration, finance, HRM, preferrably with MSF
- Excellent interpersonal and communication; skills, good judgment and a high level of respect for confidentiality
- Strong ability to co-ordinate, prioritize and organize workload
- Attention to detail, while being able to prioritize well
- High level of computer skills (especially Excel and Word) including information management
- Excellent command of verbal and written English and Somali is essential
PERSONAL ATTRIBUTES REQUIRED:
- Prepared to live and work in a very insecure and unstable environment. Patience, tolerance and stress resistance is essential in a demanding and insecure environment as well as in a remote management set up
- Culturally sensitive with regards to living and working in a different environments
- Good sense of communication and organization
- Team spirit is very important – professionally and socially
- Flexibility with regard to tasks and responsibilities as outlined in this job profile.
How to apply:
Please indicate, “Fin/Admin Application” on the envelope and send all applications with CV with three referees (no copies of certificates need to be attached) to: Assistant HRCo, MSF-Holland, Somalia, P.O. Box 40643, Nairobi, Kenya OR
Deliver to: our offices on Riverside Drive Loop End OR
Email to somalia-reception@oca.msf.org
Only short listed applicants will be contacted.
