Lutheran World Relief is implementing "Climate adapted farming on Elgon (CAFÉ)" project through its partners, Bungoma County Coffee Development Group (BUCCODEG) in Kenya and Gumutindo Coffee Cooperative Enterprise (GCCE) Ltd. in Uganda. The Finance and Administration Officer (FAO) primarily is accountable for maintaining the financial, administrative, personnel and accounting services for LWR supported project. The FAO will also be responsible for the development and strengthening of the Voluntary Savings and Loan Associations (VSLAs and savings and Credit Cooperative Societies --SACCOs) formed by the members of BUCCODEG as per the guidelines provided by the project documents. The FAO reports to the CAFÉ Project Manager.
Reports to: Project Manager
Location: Bungoma County, Kenya
Duties:
Financial Services Provision
- Provide continuous training to extension staff in VLSA and SACCO formation model.
- Oversee the development of SACCO's by-laws
- Oversee the registration of the VSLA under the Cooperatives Societies Act
- Backstop extension staff in the formation of VSLAs and training of BUCCODEG members in VSLA and Sacco's formation.
- Mobilize VSLAs to form and save with the SACCOS
- Oversee the development of bye laws by the SACCOS
- Oversee the registration of the VSLA under the Cooperatives Societies Act
- Link farmers to financial service providers
- Providing mentorship to FCS on financial matters
Financial Management, Accounting and Reporting
- Assist in the implementation of the project budget
- Ensure proper implementation of financial procedures and policies
- Ensure transactions are properly recorded and entered into Quick Books (QB) accounting system and maintain the computerized accounting system
- Maintain books of accounts
- Manage cash and issue checks
- Perform monthly bank reconciliations
- Administer purchases
- Issue checks
- Process supplier invoices
- Maintain purchase order system
- Prepare monthly financial statements and reports
- Prepare quarterly reports and report on variances
- Assist with the annual audit
Human Resource Management
- Establish employee files (physical files and computerized)
- Document new employees
- Ensure validity of staff employment contracts
- Maintain staff time sheets records
- Calculate employee salaries, deductions and contributions
- Calculate source and miscellaneous deductions
- Enter payroll information in the computerized accounting systems
- Process payroll or checks
- Prepare and issue salary slips
- Prepare, review and file payroll summaries, journals, and reports
- Submit remittances to various statutory bodies
- Verify and report on benefits payment
- Maintain the leave management systems
- Administer benefit entitlements
- Maintain confidential files
Office Management and Other Administrative Duties
- Order officer supplies
- Manage the filing, storage and security documents
- Respond to inquiries
- Manage the repair and maintenance of computer and office equipment
- Maintain insurance coverages
Qualifications
- Deep commitment to LWR's core values and ability to model those values in relationships with colleagues and partners.
- A degree in accounting or Finance and/ or CPA
- At least 2 years' experience working for a CBO, an NGO or Donor supported Project
- Knowledge of generally accepted accounting principles
- Knowledge of VSLA and SACCO development models
- Office administration work experience
- Accounting and book keeping skills
- Management of internal and external audits
- Excellent interpersonal and communication and report writing skills;
- Knowledge of computerized accounting programs (preferably Quick Books)
- Computer skills including the ability to operate computerized accounting spreadsheet and word processing programs at a highly proficient level.
- Strong written and spoken skill of English and Kiswahili is a must
How to apply:
If interested, please apply online at http://lwr.iapplicants.com/ViewJob-634533.html
