Centre for Education and Development (CED), Somalia is a growing non-governmental humanitarian and development organization working in Somalia with a good track record in its humanitarian and development work. CED responds to emergency and development needs in Somalia and assists Somali communities towards self-reliance. CED works with poor local communities through sustainable community development programs to overcome ignorance, hunger, injustice and inequality.
CED is looking for a qualified and committed individual to join its team as Logistics and Supplies Officer
Logistics and Supplies Officer– Full time
Location: Mogadishu, Somalia
Purpose of the function
The primary responsibility of this position will be procurement and logistics administration of all office and project needs. The position reports directly to Human Resources and Administration Manager. The Logistics and supply officer shall be responsible for overseeing the logistics and purchasing of all office and project needs in Somalia. This position must assure the contractual integrity of all agreements entered into by the office, managing the purchasing and logistics process and looking out for the interests of the organization. S/he will carry out procurements & logistics in conformity with the donor guidelines and CED’s internal procurement & logistics policies.
Key Responsibilities:
- In liaison with the Project Managers to establish and secure project purchase needs. This includes ensuring best price quotations are obtained and the relevant documentation provided to support payment requests in close liaison with the Finance/ administration staff
- Daily co-ordination of CED procurement activities and assisting office staff with logistics and procurement activities as required.
- Ensure accurate inventory of all items, both in stores and office, is kept
- Supporting projects in developing procurement plans and consolidate plans at the HQ level.
- Manage organization and implementation of the procurement of each project including preparation of terms of references, publication of tender documents, bidding invitations, receipt of offers, quotations and their corresponding analysis in compliance with the rules and regulation of CED and its funding partners.
- Ensuring purchases is done on time for projects use
- Reviewing quotations and analyzing them for price, quality, timeliness, capacity and reliability.
- Advise procurement committee on procurement process and supply chain management.
- Provide relevant support to all other field offices on procurement and logistics matters.
- Update the assets register regularly.
- Provide logistics and procurement report on weekly and monthly basis or as deemed necessary.
- Assist program and operational personnel in regular procurement planning meetings.
- With full understanding of CED procurement policies and formats, assist as needed in training staff members.
- Work closely with the CED offices to ensure smooth flow of travel requests (staff and goods) as well as coordination of material movement.
- Liaise with the service provider for the management and maintenance of IT and communications equipment (Computers, printers, telephones and other means related to communication technology).
- Supervise allocation and use of equipments and ensure installation, maintenance and repairs of equipment as required.
- Conduct market surveys in local markets and ensure that local market surveys are regularly carried out to ensure a full knowledge of the availability and prices of the local items.
- Ensure proper documentation and filing systems of all procurement documents ensuring all processes are adequately documented.
- Provide timely and sound advice to Admin & HRM and Finance and administration and other project staffs on logistics and procurement matters.
- Monitoring daily the security situation and providing updates to the Project Staff as well as CED Nairobi office. This will also involve the first-line supervision of the security guards, including protocol and training needs for the security team.
- Responsible for the security of the offices including staff, premises, as well as the security of CED materials and assets.
- Maintain the daily communication between Mogadishu Office and CED Staff during field movement, ensuring that communication protocol is understood and maintained at all times.
- Supervise the management of vehicles for projects use and Oversee and ensure proper and efficient use of the organization vehicles by overseeing fuel consumption and movements.
- Ensure that the vehicles hired/procured are in good working condition and available at all times.
- Ensure that the drivers are well instructed on duties assigned and maintain a vehicle log for all trips.
- Ensure that the necessary security equipment is maintained in the vehicles and in working condition.
- Ensure scheduled project trips are well arranged.
- Compile a monthly procurement status and Vehicle Utilization Reports and circulation to the Finance and Administration officer and Project Managers.
- Any other duties as assigned by your Line Manager.
Required Skills and Qualifications
- Bachelor’s degree in Procurement and Logistics, Business Administration or any other related field.
- At least 4 years of relevant work experience in areas such as procurement, and logistics preferably with NGOs.
- The candidate must be able to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.
- The position requires excellent attention to detail, organization skills and maturity.
- Ability to work as a team and co-ordinate with other project team members.
- Good Spoken and written English and Somali.
- Strong organizational and leadership qualities
- Excellent skills in use of computers
Languages
Fluency in English and Somali
General Skills
- Excellent interpersonal skills.
- Capacity to work independently and within a team.
- Flexibility and patience
- Ability to handle multi-task and stressful situations.
- Good team management skills
- Good planning and analytical capacities
Contacts
Internal:
· All staff of CED Head office and relevant staff at Nairobi office
External:
· All visitors of the Field Office
· Service Providers
· Import authorities and movers
HOW TO APPLY:
How to apply:
If you meet the criteria herein please submit your application and detailed CV. Each applicant package will include the following:
- Cover letter explaining why consider yourself qualified for this position with the applicants current contact information
- CV including work experience and education
- Copies of Certificates
- Your contact number, present salary and contact details for three professional referees with their complete contact information (including current or most recent supervisor)
All applications should be sent to Abdullahi Ali Hassan, Abdullahi.ali@cedafrica.org and copied toced.somalia@gmail.com with the subject of the e-mail marked “ Logistics and Supplies Officer Program Officer ” By 31 January 2015.
Only short-listed candidates will be contacted and invited for interviews.
CED is an equal opportunity employer. Qualified female candidates are encouraged to apply
