Organization: Adeso – African Development SolutionsPosition Title: Associate Accountant
Reporting to: Treasury Accountant
Working with: Senior Accountant, Financial Analyst, Field Accounting Staff, HQ, & Programs Staff
Program / Duty Station: Nairobi
Duration: 1 year (Renewable)
Salary Grade: Kenyan National Scale, Grade D Step 3
Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.
We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
Position Purpose: The Associate Accountant is responsible for reviewing, processing and reconciling a variety of accounting documents such as invoices, employee reimbursements, cash receipts, petty cash, vendor statements, and journal vouchers; review and code financial information; prepare and process documents to disburse funds, make deposits, and maintain records.
Specific Roles and Responsibilities
1. Purchasing & Payments
Review all payment requests before processing of cheques to ensure that all the required supporting documents are attached as per both Adeso‘s internal policy and donor requirements.
Review of all payment requests to ensure proper approval has been obtained as per the organizational policy.
Provide clerical support in entering all invoices onto the Accounting system and allocate them against purchase orders.
Preparation of payment vouchers for the approved payment requests, and having it approved by the relevant individuals.
Deal with supplier queries regarding payments.
Provide clerical support in maintaining and update supplier information and ensure background checks and terrorist/debarment checks have been done by Operations.
Report all invoices received without a purchase order or relevant supporting documentation on a monthly basis.2. Cash and Bank
Preparation of cheques for the suppliers and online banking payments as required.
Follow up on online banking payments to ensure they are authorized and released on a timely manner.
Preparation of Letters for Dahabshil for transfer of funds to field offices.
Maintenance of petty cash float and preparation of Petty cash reimbursement.
Ensure the safe custody of petty cash and other cash being held.
Ensuring all cash returned on liquidations is deposited in the accounts on a timely manner, and recorded appropriately.
Processing of fund requests for the field offices on a monthly basis.
Ensure all Bank Accounts have adequate funds before payments are released.
Reporting on the bank balances in all the accounts on a weekly basis to CFO/Treasury Accountant.3. Recording of transactions in the system
Recording of payment transactions into the Accounting system and preparation of the required journal templates.
Recording of liquidations journal entries into the Accounting system.
Recording of petty cash transactions into the Accounting system.4. Processing of Travel Advance and Liquidations
Processing of travel advances for staff travelling to the field, after proper approval has been obtained.
Processing Liquidations of Staff travel and program advances for HQ5. Reconciliations
Reconcile Vendor statements before payments are processed.
Reconciliation of staff travel advance accounts.6. Payroll Taxes & Deductions
Ensure that the Payroll Taxes – NSSF, NHIF, PAYE, W/H Tax are submitted on time to the relevant authorities.
Ensure that Payroll Deductions such as Pension, HELB, etc., are processed on time.7. Any other duties that may be assigned by the supervisor.
Skills and Qualifications
Degree in Accounting or related field, CPA II or some Accounting qualification.
Proficiency in computer applications such as MS Office and Accounting software packages.
At least 3 years of relevant finance experience at the national or international level.
Experience and knowledge in handling USAID/OFDA funded programmes.
Ability to work to tight deadlines and handle multiple concurrent activities.
Excellent in written and spoken English.
Ability to work well in a team.
Ability to handle pressures and meet deadlines.
Willingness to learn.
Strong interpersonal skills and ability to establish and maintain effective working relations with a team.
Mature personality with ability to cope with high stress levels.
Flexible and willing to perform tasks outside of core duties.This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by 30th January, 2015.
Each application should be addressed to the HR Director and include the following: An updated CV; and
An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.
Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to apply.
