To work as part of Concern Marsabit Concern team in assisting the daily running of the Marsabit office
Main Duties & Responsibilities:
- Support in scanning, photocopying, binding and filing of logistics & finance materials
- Working with finance and logistics to ensure that documents from Moyale that require approval/authorisation are printed, approved and sent back to Moyale in good time
- Maintain complete and relevant documentation entrusted in soft and hard copy including proper filing, storage and archiving
- Provide administrative support for workshops and trainings including ensuring that training venues and other requirements are available and delivered to the training venues in good time and are collected after the training where necessary.
- Manage staff leave records
- Prepare Marsabit’s weekly staff movement report
- Manage collection and delivery of documents and cheques including effectively and efficiently dispatching inter office mail between Concern offices and maintaining proper documentation
- Assist Logistics in the collection of supplies from vendors for delivery to the office
- Ensure that all necessary office and team house consumables are well stocked and properly stored and usage tracked for accountability. In collaboration with Logistics, issue store items and maintain proper documentation.
- Manage visitors to the office in a professional manner
- Coordinating the repair and maintenance of Concern assets and premises and providing regular reports on all repair and maintenance services
- Liaise with the Domestic Workers to ensure that the office, the team house, the store and their surroundings are tidy and clean in a way that provides a healthy and safe working environment for all
- Timely payment of utility bills
- Programme Participant Protection Policy
- To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
HOW TO APPLY:
Interested applicants, who meet the above requirements, should send their CV and cover letter tonairobi.hr@concern.net with the subject of the email as ‘Office Assistant’
Hard copy applications addressed to the Human Resource Manager, Concern Worldwide, can be dropped at the Concern Worldwide, Plot 58 Harry Thuku Road, Next to WFP and Opposite Charity Sisters Children Home in Marsabit Town.
The closing date for applications is Monday, 26th January 2015.
Each application should include at least three referees who can validate technical expertise.
Telephone contacts must be submitted with the application.
Only shortlisted candidates will be contacted for interview.
Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission. Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document. Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.
