NRHS seeks highly qualified candidates for the position of Procurement OfficerNyanza Reproductive Health Society (NRHS) is a non-profit organization with its headquarters in Kisumu dedicated to improving reproductive health of men and women.
NRHS has several research projects related to HIV prevention and reproductive health.
It runs support groups for PLWHA and Key Populations, and is working with the Ministry of Health to scale up male circumcision for HIV prevention.
NRHS will be undertaking research to assess HIV prevention, treatment and care among a key population in Kisumu.
The specific study activities include HIV testing and counseling, care and treatment, behavioral assessments and promotion of adherence to treatment.
NRHS seeks highly qualified candidates for the following positions in the Anza Mapema Study
1. Job Title: Procurement Officer
Location: Kisumu
Reporting To: HOF
Job Description
Ensure compliance with donor policies and contractual obligations when procuring goods and services.
Facilitate preparation of Procurement Plans for user projects and departments
Carry out vendor rating analysis and obtain approval for preferred suppliers from Tender Committee based on performance, reliability and other procurement related factors every two years.
Assist with establishment of standard cost for various goods and services for budgeting purposes
Ensure the preparation of import documents in a timely and accurate manner, to enable the timely shipment, import and delivery of goods to the office of field station.
Expedite delivery of goods and services to end user.
Manage all procurement activities that require quotations, including sealed bids, normal bidding processes and preferred suppliers
Receive procurement requisition from stores and other users and review and process orders to suppliers through issue of purchase order (LPO).
Preparing and disseminating monthly procurement status reports to ensure goods and services delivered to the users are as per agreed dates and specifications
Maintain a data base of all suppliers with information on the quality of their service
Keep record of all purchase orders and contracts raised for audit and other reference
Facilitating the request for quotation from suppliers
Review of procurement documents including invoices, process and forward to Accountant for payment
Responding to e-mail queries from users and suppliers providing timely feedback to users on the corrective measures/actions including prompt settlement of invoices.
Ensure the preparation of consultants’ contracts as per NRHS terms and conditions in compliance with applicable statutory requirements e.g. tax law
Attending various meetings as need may arise including the Tender Committee (as Secretary) meetings
Managing the returns for withholding tax for consultants including the preparation of withholding tax certificates.Qualification & Experience:
A Bachelor degree in Supply Chain Management or Procurement Management
At least 3years relevant experience in a busy procurement department preferably an NGO
A member of CIPS
Ability to work with minimum supervision
Experience in quick books procurement module
Excellent verbal and written communication skills and good interpersonal skills2. Job Title: Cleaners
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Maintenance of high hygiene standards at the study clinic.
Ensure availability of needed clinic items in relevant study rooms
Run office errands as required
Ensure safety of study staff and participantsQualifications and Competencies
At least a holder of Form 4 KCSE or its equivalent
Fluency in spoken and written English
Must be able to work in a team
Past experience in a similar environment will be an added advantage.
MSM friendly or member of key population3. Job Title: Assistant Accountant
Location: Kisumu
Reporting To: Project Coordinator / HOF
Duties & Responsibilities:
Prepare and circulate monthly donor monitoring.
Review monthly donor reports with the relevant Project Coordinator.
To review monthly cash flow forecast from Project Coordinators and forward to the
HoF for project funds transfer
Handling petty cash
Prepare payments to vendors and other parties and ensure proper coding to reflect correct expenditure is charged to appropriate projects and line item
Verify invoices for arithmetical accuracy and match to purchase order (or contract) and goods received note as applicable and attach to the PVQualifications and Competencies
Bachelor`s degree in Business Administration or relevant degree majoring in
Accounting or Finance from a recognized institution
Minimum of two years job experience in an NGO setting
CPA II certification
MSM friendly or member of key population4. Job Title: Receptionists
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Receive, register and escort study participants to counseling and clinic services and receive and direct MSM in return visits;
Place phone reminders to clients to return for appointments;
Receive and direct official correspondence including maintaining Anza Mapema’s telephone; Maintain, at the Reception, Staff Appointment Diaries;
Provide clinic technical support in client enrolment, registration, appointments management, follow ups and defaulter tracing, and support in maintaining client files, making linkages and scoring client activity against peer educator recruitments
Receive office Visitors and incoming calls and forward them to the appropriate officers.
File data and perform other routine clerical tasks as assigned for other departments.
Order and maintain relevant office supplies for effectiveness of office duties.
Operate a variety of standard office machines including computers, phone, fax, photocopying machines among others.Qualifications and Competencies
A diploma in secretarial/administrative studies or equivalent professional level experience.
Minimum of 3 years experience as a receptionist, secretary, or administrative assistant in a busy clinical or research environment.
Strong interpersonal and communication skills a must.
MSM friendly or member of key population5. Job Title: Driver
Location: Kisumu
Reporting To: Project Coordinator / Head of Transport
Duties & Responsibilities:
Take responsibility for care and maintenance of program vehicles assigned
Ascertain that program vehicle assigned is in good condition
Diagnosis of faults and reporting the same to the Head of transport
Filling out of work tickets daily and ensuring that the designated vehicle is always clean and presentable
Ensure that fuel is obtained from and maintenance done by appointed dealers only
Perform other tasks as directed by the immediate supervisor or Project CoordinatorQualifications and Competencies
Valid driving license class BCE
C- or above in KCSE or equivalent
Certificate in defensive driving
Must be 25 years of age and above
At least 5 years experience accident free
MSM friendly or member of key population6. Job Title: Tracers / Peer Outreach Workers
Location: Kisumu
Reporting To: Peer Education Coordinator
Duties & Responsibilities:
Carry out all study outreach activities include organizing for all the social mobilization activities in coordination with the District Social Mobilization Coordinator and the clinical teams.
Carry out mapping of the area of operation in the target group, identification of all upcoming activities as per the community calendar the project may need to take part in within the area
Ensure tracking and reporting of all tracing activities in the area, targets set, challenges experienced and best practices noted.
Ensure follow ups on agreed activities/strategies.
In conjunction with study team, develop and implement recruitment strategy for research study participants.
Experience counseling and educating key populations in HIV/STI prevention, care and treatmentQualifications and Competencies
Diploma-level qualification in social work and community development or related studies
Minimum of 3 years relevant experience as a recruiter/tracer for a research study.
Strong interpersonal and communication skills.
MSM friendly or member of key population7. Job Title: Peer Education Coordinators
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Coordinate all peer education and community outreach activities
Act as the community liaison officers for the research project
Coordinate linkages for MSM in the study
Ensure follow ups on agreed activities/strategies.
In conjunction with study team, develop and implement recruitment strategy for research study participants.Qualifications and Competencies
Diploma-level qualification in social work and community development or related studies
Minimum of 3 years relevant experience as a recruiter/tracer for a research study.
Experience in outreach activities related to key populations
Experience counseling and educating key populations in HIV/STI prevention, care and treatment
Experience supervising others
Detailed knowledge of Kisumu and environs and good community relations
MSM friendly or member of key population8. Job Title: Data Entry and Management Clerk
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Assist with creation of study database and data entry methodologies.
Processes research study and patient documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.
Enter clients and account data by inputting alphabetic and numeric information on keyboard according to screen format.
Assist with and check data entered by clinicians or others on hard copy or electronic device.
Verify entered data by reviewing, correcting, deleting, or reentering data; purging files to eliminate duplication of data.
Secure information by completing data base backups when required.
Maintain operations by following policies and procedures; reporting needed changes.Qualifications and Competencies
Minimum of a Diploma in applied statistics, information technology or equivalent
Experience in managing research data
Devotion to thoroughness and accuracy, attention to detail, ability to work in a team setting.
Speedy, accurate data entry skills
MSM friendly or member of key population9. Job Title: Counselors
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Provide counselling on HIV risk-reduction behaviour.
Conduct interviews on socio demographic, behavioural and health information.
Administer consent to eligible study participants.
Provide counselling on HIV-risk-reduction behaviour.
Work with outreach and peer personnel to recruit and retain participants.
Offer on-going counselling to clients.Qualifications and Competencies
A diploma in Counselling from a recognized institution
Three years experience in HIV voluntary counselling and testing - NASCOP certified
Research experience, including consenting study participants and administering questionnaires
Experience and interest in evaluating and counselling key populations
Experience/certification in psychological counselling, counselling for drug addiction, counselling for sexual violence
Experience in counselling persons suffering from stigma, discrimination or human rights violations10. Job Title: Nurses
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Conduct medical examinations, and provide treatment at both scheduled and unscheduled visits, refer clients to appropriate providers for specialized management of their conditions.
Be fully responsible and accountable for project resources entrusted to you.
Maintain operations by following policies and procedures; reporting needed changes.
Collection of biomedical specimen
Prepare and deliver narrative oral or written reports to the supervisor as needed.Qualifications and Competencies
Diploma in Nursing or equivalent
Registered by the nursing council
Research experience, including consenting study participants and administering questionnaires
Experience and interest in HIV care, treatment and prevention for key populations
NASCOP HTC counselling certificate preferred
MSM friendly or member of key population11. Job Title: Clinical Officer
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Conduct medical examinations, and provide treatment at both scheduled and unscheduled visits; refer clients to appropriate providers for specialized management of their conditions.
Ensure coordination of clinical activities with the laboratory, data entry staff, nurse, counselor and receptionist.
Collection of biomedical specimen
Maintain operations by following policies and procedures, reporting needed changes.
Prepare and deliver narrative oral or written reports to the supervisor as needed.Qualifications and Competencies
A diploma in clinical medicine & surgery or equivalent
Registered by the clinical officers council
Minimum of 2 years relevant experience in research setting
Experience in collecting biomedical samples, strictly following protocol and SOPs
Experience and interest in HIV care, treatment and prevention for key populations
MSM friendly or member of key population12. Job Title: Project Coordinator
Location: Kisumu
Reporting To: Research Director
Duties & Responsibilities:
Oversee all aspects of the Anza Mapema study
Coordinate all the scientific and behavioral components of the study
Ensure adherence to the study protocols and to protection of human subjects.
Oversee and ensure recruitment of clients into the study
Oversee community outreach and mobilization activities
Oversee quality of services and research practice
Prepare comprehensive timely project reports.
Represent NRHS to the MoH, Taskforces, donors, and others as necessary.Qualifications and Competencies
Medical degree (Medical Officer preferred)
At least 3 years relevant experience managing research projects.
Experience and interest in HIV prevention, care and treatment among key populations
MPH or equivalent preferredApplications Should Include:
A cover letter detailing current work, prior experience and qualifications in the areas described above, telephone and e-mail contact
A current CV
Names, telephone and e-mail contacts of at least 3 professional refereesApply via email to humanresources@nrhskenya.org indicating the position you are applying for on the subject line.
Applications received by the Human Resources Manager on or before 31st January, 2015 will receive preference.
