I Choose Life – Africa (ICL) is one of the leading Non-Governmental Organizations that has contributed greatly to HIV prevention efforts among the youth in Kenya today. The organization works closely with the government, universities and communities and has programs in over 234 institutions (tertiary institutions and high schools) across 23 Counties in Kenya and reaches over 1 million youth annually with behavior change communication messages.
Vision & Mission: ICL's vision is to see a ‘Healthy Africa, Empowered People!’ ICL's mission is to create a movement of individuals that enhance the quality of life for communities through health initiatives, economic empowerment, academic & career mentoring and improved leadership & governance. The organization has programs around five pillars: Health, Economic Empowerment, Education, Leadership & Governance as well as Institutional Strengthening (HEEL&I).
Job purpose.
He/ she will support the Project in Western region (Kisumu and Homabay) in financial management, cost analysis and reporting on project activities and resources.
He/ she will support the Project in Western region (Kisumu and Homabay) in financial management, cost analysis and reporting on project activities and resources.
Key Responsibilities
Finance Management
• Review & process requisitions ensuring timely payments.
• Prepare projects' monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account from HQ.
• Prepare bank reconciliations, debtors and creditors reconciliation.
• Timely posting of data in Navision accounting system.
• Ensure proper book keeping maintaining accounts payable and accounts receivable.
• File payment vouchers, reciepts, stamp them paid and follow up on any issues raised during internal audit.
• Prepare reimbursement invoices and send them to the donors on a timely basis as stipulated in the donor agreements.
• Ensure proper petty cash management.
• Enforce compliance to finance, procurement and administration manuals in the region.
Finance Management
• Review & process requisitions ensuring timely payments.
• Prepare projects' monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account from HQ.
• Prepare bank reconciliations, debtors and creditors reconciliation.
• Timely posting of data in Navision accounting system.
• Ensure proper book keeping maintaining accounts payable and accounts receivable.
• File payment vouchers, reciepts, stamp them paid and follow up on any issues raised during internal audit.
• Prepare reimbursement invoices and send them to the donors on a timely basis as stipulated in the donor agreements.
• Ensure proper petty cash management.
• Enforce compliance to finance, procurement and administration manuals in the region.
Budgeting and budget monitoring
• Take part in proposal development and support the western region team in budget preparation.
• Ensure proper budget implementation to ensure adherence to budget lines.
• Maintain a 4% budget variance.
• Take part in proposal development and support the western region team in budget preparation.
• Ensure proper budget implementation to ensure adherence to budget lines.
• Maintain a 4% budget variance.
Reporting
• Prepare western projects’ budget variance reports and share with the finance officer by 26th of every month in preparation for OMT meetings.
• Prepare monthly financial reports (MFRs) for all the western region project and submit to Finance & Grants Manager by 2nd of every month.
• In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
• Ensure western region reports are sent to the donors on a timely basis.
• Prepare western projects’ budget variance reports and share with the finance officer by 26th of every month in preparation for OMT meetings.
• Prepare monthly financial reports (MFRs) for all the western region project and submit to Finance & Grants Manager by 2nd of every month.
• In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
• Ensure western region reports are sent to the donors on a timely basis.
Audit and Audit Processes.
• Facilitate donor reviews and resolve any queries arising from the review.
• Facilitate annual project audits for the region where applicable.
• Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.
• Facilitate donor reviews and resolve any queries arising from the review.
• Facilitate annual project audits for the region where applicable.
• Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.
Education, Experience and Abilities
• Bachelor’s degree in Finance/Accounting or other business related degree.
• 2 years working experience preferably in a donor funded program.
• CPA II /ACCA 2.
• Excellent computer knowledge in Microsoft Navision and Quick books.
• Bachelor’s degree in Finance/Accounting or other business related degree.
• 2 years working experience preferably in a donor funded program.
• CPA II /ACCA 2.
• Excellent computer knowledge in Microsoft Navision and Quick books.
HOW TO APPLY:
Please send your CV and cover letter quoting your current and expected salary to hr@ichooselife.or.keto reach us on or before Friday 8th April 2016.The subject line of your application should be ‘Assistant Finance Officer'. Only shortlisted candidates will be contacted. I Choose Life Africa is an equal opportunity employer.
