Job title: Procurement Coordinator
Reporting to: Grants Manager with dotted line to Regional Director
Purpose of the position:
The Procurement coordinator will work with selected suppliers and manage procurement processes of the organization. Provide leadership for the Procurement unit in purchasing goods and services that motivate staff to achieve Performance and Efficiency in their activities and ensuring to work with all the departments of the organization optimally.**
Key Accountabilities
· Ensuring Quality assurance of goods and services procured for use in the organization.
· Give guidance on Budgeting contributions by ensuring departments capture all costs during budgeting process
· Responsible for overseeing all unit staff under you train, delegate and guide them
· Ensure Quality assurance of good and services procured for the organization
· Carry out systematic research and market survey to be abreast with modern market intelligence
· Develop and implement standards for reviewing supplier performance
· Ensure Supply Chain management remains fully interlinked avoiding any systematic trouble shooting
· Maintain organization inventory(Assets register) ensuring all movable assets whose value is above USD 500 are captured
· Oversee timely tracking of departmental requests, purchases, receive timely systematic feedback on their requests
· Manage and guide the team on risk analysis of contract conditions and commercial implications on terms agreed with clients/suppliers
· Responsible for coordinating Tendering committee and offering policy and technical advice on all tendering procedures
· Drive accountability in all procurement procedures in line with the PPOA and relevant operating standards
· Plan and coordinate section meetings to review procurement recommendations
· Manage and guide the performance of the team in the Procurement section
· Promote FEED Mission, values, strategy, and policies in accordance with internal management.
Key Functions
· Responsible for the process of generating purchase requests and orders for all FEED goods and services
· Delivering cost saving bargains for the organization
· Projecting stock levels
· Reviewing tenders and Bids
· Manage the procurement supplier relationship for the organization
· Develop sourcing strategies
· Participate in preparing supplier contract terms of sales and risk analysis
· Custodian of accurate supplier records
Key Competencies
· Organized, Time conscious and Resourceful Personality
· Possess relevant Analytical and strategic thinking skills
· Ability to Negotiate and Network in favor of the organization
· Good understanding of Local Purchasing Order system and related software
· High Ethical and Integrity standards of operation
· Excellent Interpersonal and Leadership skills
· Focused on Managing Performance
· Energetic and Self- motivated can work with minimum supervision
Required Qualifications
· Bachelor’s degree in relevant field of supplies management /procurement/logistics (Masters preferred).
· Minimum 5 yrs. NGO experience with preferably 2years in an International NGO setting.
· Excellent Computer skills (Microsoft office).
· Experience in handling donor funded Supplies/Procurement.
· Excellent negotiating and networking skills
· Excellent knowledge of stores management and warehousing.
· Knowledge of the Public Procurement and Oversight Authority procedures (PPOA)
· Knowledge and understanding of local market and pricing systems
· Good communication, Report writing and Presentation skills
· Membership with KISM, CIPS or other relevant associations in Supplies Management.
· Ability to abide and promote FEED Ethos and Strategy
HOW TO APPLY:
If you meet the requirements of the above position, please send your application letter, detailed CV, phone and email contacts of three (3) references; hr-kenya@feedthechildren.org by 14th April 2016.
Please note only short-listed candidates will be contacted.
