Neo Marketing, a leading below-the-line marketing agency, with over five years’ experience in delivering brand experiences is recruiting for an Admin Assistant (AA).1. Admin Assistant
Job Profile: The Administrative Assistant reports to the HR & Admin Manager and is responsible for providing administrative and clerical services. Providing these services in an effective and efficient manner will ensure that the organizations operations are maintained in an effective and efficient manner.
Job Responsibilities
Bookkeeping Monitoring and recording expenditures by creating spreadsheets to track the organizations expenditure on petty cash and reporting it to the Operations Director.
Planning and Scheduling
Plan events like board meetings and luncheons with the help and advice of the HR & Admin Manager. Schedule appointments and preparing presentation materials.
Communication
Compose correspondence/reports for own or EDs signature
Arrange essential mail in priority action order for the ED
Check deadlines on incoming requests and put preliminary work in play
Process replies on own initiative or from the EDs’ dictation or notes
Research, draft or abstract reportsConfidentiality
Perform to earn the ED’s full confidence
Assure discreet handling of all businessVisitors
Screen to control interruptions
Provide back-up data as needed
Arrange amenities as needed
Schedule visits away from boss’s area to protect priority/private tasksTravel
Arrange travel through internal or outside agents (pre - qualified agent)
Arrange travel cash in advance
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after tripData Management
Improve/tighten storage/retrieval systems
Update and manage indexE-Mail: hr@neomarketing.co.ke
