Compliance and Finance Controller Intern - Kenya

I. Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach, which is both global and local, and adapted to each context. Our 4,000 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Our teams in the field implement some 380 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.

Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.

II. Country Profile

Capital Office : Nairobi

National Staff : 76

Areas : 2 (Pokot, Middle Juba)

On-going programmes : 10

Budget : 10 M

Somalia

Since 2008, ACTED has been implementing projects in South Central Somalia focusing on emergency WASH support, food security, information management and humanitarian coordination to help the population transition into early recovery.

Large parts of Somalia remain in humanitarian crisis with most rural areas still under Al Shabaab control and with many people unable to meet their essential needs. ACTED’s current programming focuses on early recovery, in Bay, Lower Juba and Gedo regions, including resilience, social safety nets, livelihood and WASH activities. ACTED also carries out emergency programming when necessary, just recently it implemented water trucking to 5,000 households across two districts of Gedo region who were experiencing drought.

Lastly, ACTED partners with IMPACT Initiatives to implement the REACH programme in Somalia. REACH, which is an IDP assessment tool, aims to provide information management services to the WASH, Education and Shelter Clusters in Somalia and is used to improve humanitarian coordination in the country.

Kenya

Since 2008, ACTED has implemented programs related to WASH, food security, livelihood support, conflict mitigation and disaster risk reduction in arid and semi-arid lands of Kenya.

ACTED’s current programming in Kenya centres around WASH, Community-Managed Disaster Risk Reduction, and support to local authorities to enhance early warning systems.

In the future, ACTED intends to continue strengthening the resilience of communities in the arid and semi-arid lands of Northern Kenya through community driven approaches. Alongside Kenya’s Civil Society, ACTED plans to engage in advocacy initiatives to ensure that communities are put at the centre of development and disaster preparedness.

III. Position Profile

The position of International FLAT Intern

Finance duties:

· Preparation/cross check of Allocation tables

· Preparation /cross check of Project Budget Follow Up

· Preparation /cross check of Monthly running cost

· Preparation/cross check of ATROCE: project cash requirements follow-up

· Cross-check PRATIC

· Cross-check of Cash request

· Cross-check of Contract Follow Up and HR TITANICS

· Support the country finance team as otherwise required by the Country Finance Manager.

· Support the capital HR officer in updating the national staff contracts’ database, staff personal files and leave follow up.

· Support the Area Finance team in BFU preparation.

· Support the Area Finance team to develop bi-monthly cash request and cash planning.

· Verify accountability of Cash for Work payments and support program and finance teams for cash for work planning and disbursements.

· Support to Drought Early Warning System team to undertake field and training payments

· Support the finance department in preparing the monthly cash payments schedule to ensure finance team make almost all field payments

· Support the finance department in preparing the monthly FLAT documentation package sent from the area to the capital office.

Logistics

· Prepare with the Area Logistics teams the vehicle/motorcycle/generator fuel and repair follow up.

· Support to Area Logistics and Finance departments to close “fuel loans”

· Verify monthly asset and stock updates.

· Ensure weekly vehicle planning is undertaken in each base and consolidated at area level

· Verify compliance with ACTED procurement procedures

· Support the logistics team in updating the order and delivery follow up

· Analyze vehicle/motorcycle/generator running costs.

· Verify vehicle logbooks.

· Field market surveys

· Procurement monitoring

Administration/HR

· Verify compliance with ACTED HR procedures, notably in ensuring that personal personnel files are updated and originals transferred to the capital office.

· Support area Finance/Administration department in preparing the monthly payroll.

· Verify that premises leases are up to date.

Training/Process

· Documentation of area-specific FLAT compliance practices

· Hold orientation and refresher trainings for field teams on basic flat procedures

IV. Qualifications:

• Postgraduate diploma in Finance/ Audit or International Relations

• Previous related work experience, preferably in the humanitarian field w/knowledge of finance and logistics

• Postgraduate diploma in relation to the position
•Excellent English writing and communication skills
• Ability to work efficiently under pressure
• Ability to work in an unstable security environment moving
•Willingness to work and live in often remote areas under basic conditions
• Ability to work independently and creatively about the land and capital

V. Conditions:

Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, guesthouse and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance.

HOW TO APPLY:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref: FLATI/KEN/SA

For more information, visit us at http://www.acted.org