Procurement Officer (PO)

ACROSS is looking for a suitably qualified candidate for the position ofProcurement Officer. The Procurement Officer will be a full time employee of Across based in Juba office and will assist the management in ensuring a processional compliant procurement process. The PO will also be in charge of ensuring adherence to procurement plan to ensure timely procurement to improve effectiveness and efficiency in delivery of services. The PO will work closely with Programme Coordinators and Finance Officers. The PO will also assist the HOF in enhancing internal control to ensure budget adherence. The PO will report to the HOF while maintaining a cordial relationship with other staff as guided by the established lines of communication.Besides using independent and wise judgment in making decisions, the officer is expected to consult widely and extensively with other colleagues in discharging the duties and responsibilities of the position.

More specifically, to:

1. To develop, manage and co-ordinate the procurement processes and ensure compliance to legally established professional and transparent procurement policies and procedures of South Sudan and donor requirements
2. Design and develop effective procurement master plan. This will include timely procurement and supply of goods and services to meet project needs and requirements and compliance to donor requirements
3. Participate in selection of suppliers, do bid analysis and draw contracts and agreements with suppliers
4. To maintain accurate records of purchases and pricing including inventories of the products and services in the organization, supplier details.
5. Maintain accurate inventory of all organization assets and all the goods and services procured in the year to aid with the process of audit
6. Ensures the timely delivery of quality products and services at the most affordable cost by reviewing and evaluating the performance of suppliers
7. To be responsible for implementation of internal controls in areas of procurement and logistics
8. Prepare timely and accurate management information covering all aspects of procurement process lifecycle which result in effective performance management and required outputs
9. To undertake capacity building of staff on procurement policies and procedures
10. To advise the management on all procurement matters
11. To participate in budget development process
12. To contribute to the spiritual work of Across by participating in daily morning devotions
13. To undertake any other duties and responsibilities as assigned by the PC and/or their designate

QUALIFICATIONS – ESSENTIAL

Applications shall not be considered from candidates who do not possess ALL the Essential

Qualifications

· Degree in Procurement/purchasing and chain supply management

· Excellent IT skills

EXPERIENCE

· 3 years of progressive experience in a procurement function in an international NGO. Experience working with UN agencies and partners in South Sudan will be an added advantage

· Experience in contract and supplier relationship management

· Sound understanding of procurement legislation

KNOWLEDGE AND SKILLS

· A committed Christian of good character and values

· Practical understanding of project cycle management

· Good analytical and problem solving skills

· Excellent communication and negotiation skills

· Ability tolerate and accommodate people with diverse backgrounds at work place

HOW TO APPLY:

Interested candidates to submit electronic applications only to:

acrossrecruitment@across-sudan.org addressed to the HRM by 7th April, 2015

(Close of Business). The email Subject Line must show the job title of the position applied for.