Finance Assistant,(Nairobi)

CONSULTANT VACANCY ANNOUNCEMENT
Issued on: 23 March 2015

ORGANIZATIONAL LOCATION:

UN-HABITAT

DUTY STATION:

Nairobi

FUNCTIONAL TITLE:

Finance Assistant

DURATION:

6 Months

CLOSING DATE:

30 March 2015

BACKGROUND

The United Nations Human Settlements Program, UN-HABITAT, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The vacancy is located in the Finance and Budget Unit, Office of Management, UNHABITAT

RESPONSIBILITIES
Under direct supervision of the Finance and Management Officer, the incumbent will perform the following duties:

• Production of Financial Reports for Senior Managements and Donors. Data is downloaded from the PAAS and manipulated to produce reports, graphs and charts. Data includes income and expenditure, project, staffing and agreements. Involves advanced Excel skills and knowledge of the data structures in IMIS
• Review of documentation submitted for the establishment of new projects. Liaise with Human Settlement Officers and Project Administrators to guide them on completing the submissions. Ensure that funds are received. Scrutinize documents to ensure that required signatures are in place. Create new project code in IMIS. Create base allotment in IMIS. Enter data into PAAS.
• Analyze financial data including project income and expenditure and produce reports for management and donors.
• Prepare allotments and monitor expenditure for utilization rates and over expenditure. Prepare budget performance reports.
• Review documents submitted for creation of new projects and budget revisions to ensure that all requirements are met including proof of receipt of income, budget is in line with expected income, programme support rate is correctly stated and all legal documents are in place.
• Create projects and base allotments in the system.
• Update the project management system (PAAS) with all project related data.
• Produce project related statistical and financial reports.
• Maintain grant agreements, income streams and projections in the PAAS, especially as it relates to IPSAS compliance.
• Back up function for the Treasury functions, including recording of contributions, liaise with Project Administrators to identify and process deposits in the bank accounts.
• Back up function for preparation and monitoring of core allotments.
• Ad-hoc tasks assigned by the supervisor.

COMPETENCIES

Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance functions; Ability to identify and resolve data discrepancies and operational problems; Demonstrates professional competence and mastery of financial rules, regulations and procedures; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Team work: Ability to establish and maintain effective working relations with people of different national and cultural backgrounds with sensitivity and respect for diversity. Communication: Ability to write in a clear and concise manner and to communicate effectively; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Accountability: Ability to perform his/her duties under pressure, take ownership of responsibilities and deliver outputs within the prescribed time, cost and quality standards and operate in compliance with UN regulations and rules.

EDUCATION
Formal training in Management Information Systems, Finance or Accounting is required. An undergraduate degree in Accounting and CPA (K) accreditation is highly desirable.
WORK EXPERIENCE
A minimum of 7 years of progressive experience in the Management Information Systems, Budgeting, Finance, Accounting or Audit. Conversant with web-enabled databases. Knowledge of budgeting and accounting/financial systems. Practical experience in IMIS or compatible large scale ERP systems

LANGUAGE SKILLS
Fluency in English is required

REMUNERATION
Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.

HOW TO APPLY:

Applications should include:
• Cover memo (maximum 1 page)
• CV in the PHP format, accessible through the INSPIRA website (inspira.un.org) Please note, if using INSPIRA for the first time, you need to register in order to activate your account, which will allow you to log in and create a personal History Profile.
• The PHP should be attached to the application as a PDF file.
• Summary CV (maximum 2 pages), indicating the following information:

1. Educational Background (incl. dates)
2. Professional Experience (assignments, tasks, achievements, duration by years/ months)
3. Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)
4. Expertise and preferences regarding location of potential assignments
5. Expectations regarding remuneration
   • Cover memo (maximum 1 page)

Please also be advised that since April 15th 2010, applicants for consultancies must be part of the
UN-HABITAT e-Roster in order for their application to be considered. You can reach the e-Roster
through the following link: http://e-roster.unhabitat.org

All applications should be submitted to:
Ms.Delillah Miriti
UN-HABITAT
P.O. Box 30030, 00100 Nairobi, Kenya
Email: delillah.miriti@unhabitat.org

Deadline for applications: 30 March 2015

UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org

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