Head of Finance
Under the authority of the Country Finance Manager, her/his specific duties will include:
- Provides leadership in the development and implementation of the finance department’s strategy, operational plans and policies.
- Overall responsible for accountancy, financial reporting, internal procedures compliance.
- Provide technical assistance to the Country Finance Manager (CFM) and the rest of the finance team.
Specific Responsibilities
· Accountancy and procedures:
o Accountable for ACTED Kenya/Somalia’s accountancy and to ensure that the procedures are followed and requirements met at all levels.
o Ensure an efficient flow of information, accountancy, financial follow up tools and hard copy files between field offices, capital office and HQ
o Develop and implement stringent expenditure control procedures to ensure all payments are supported by all the necessary and valid accounting documents and checked against SAGA(Accountancy) entries.
o Oversee recording and validation of financial data by the finance officer
o Manage and oversee preparation of financial statements, tax forecasts, cashflow reports, statutory accounts and other management reports and accountings records.
o Approve all the documentation for finance in absence of the CFM.
· Monthly follow-up:
o Establish budgeting procedures including setting up of job/project budget commitments, capturing and tracking of project costs and advising on the need to revise budgets.
o Oversee the TITANIC package process and ensure the timely completion of this monthly requirement.
o Assist the Finance Controller in BFU
o Financial analysis together with the Finance Controller and CFM.
· Project development:
o Together with the PDD and program department to draft budget proposal to be review by the CFM.
o To ensure rules and requirement are fully met in budget proposals.
o To update a “donor guidelines” document on a regular basis. Organize trainings of donor guidelines.
o Ensure financial requirements (budgets, eligibility of costs, flexibility, reporting, etc.) of donors are met.
o To prepare financial sheets and coordinate with logistics team on the procurement plans.
·Reporting and Donor Compliance:
o To prepare interim and final report to donors,
o Develop internal reports for coordination decision making.
o To review financial reports from implementing partner together with supporting documentation.
o To ensure an on-time and efficient flow of information.
· Management and capacity building:
o Lead, manage, appraise and motivate capital and field level finance team members.
o Train finance teams, both at capital and field levels.
o Financial focal point for implementing partners – assisting them improving their capacity, financial follow-up and reporting requirements.
o Refresher workshops
· Others:
o Facilitate the work of external auditors and provide all assistance required
o To Assist the Compliance department in audits
o To ensure filling and organization of the department is optimal and efficient
Requested Profile
· A Masters holder in Business Administration (Finance option)
· A CPA holder
· Demonstrated experience of overall responsibility and accountability for the financial management of an organization preferably an INGO.
· Well conversant with computer applications-MS Office is mandatory
· Knowledge of accounting principles and hands on experience of using computerized financial accounting systems Good presentation and analytical skills
· Excellent communication skills and problem-solving skills
· Strong team player of high integrity, pleasant personality, ability to work under least supervision
· Good time management skills and the ability to prioritise
· High numeracy and sound technical skills
· Knowledge of Somalia language will be a plus
· The ability to balance the demands of work with other commitments;
· The ability to work as part of a team and to build strong working relationships;
· The potential to lead and motivate others;
HOW TO APPLY:
Qualified persons with the required skills are invited to submit their applications with the subject line;APPLICATION FOR A HEAD OF FINANCE POSITION accompanied by an updated curriculum vitae detailing three professional referees, contacts and expected salary to kenya.jobs@acted.org and received on or before 5.00PM on 23 April 2015.Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
