ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan. Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
POSITION SUMMARY
Under the supervision of HR Director, the HR Officer will provide administrative support to Human Resource Department to ensure timely and accurate execution of Payroll processing, Benefit management, day today administrative and Human Resources support requirements of Adeso. The post holder supervises directly the HR Assistant in Nairobi Office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Compensation
· Execute monthly payroll and coordinate with Finance to ensure timely and accuracy remittance for
· employees every month prior 26th.
· Advise staff on the arrangements for Income tax and other salary statutory deductions and ensure all necessary paperwork is completed.
· Complete the final compensation and severance allowance for leaving employees.
· Assist HR Director in participating in salary and benefit survey.
· Evaluates jobs for developing compensation and benefits program.
· Support and assist in coordinating payroll and benefit communication between other offices and Nairobi.
Benefits
· Complete health and life insurance, personal accident insurance or other insurance benefits for employees every month upon case-by-case basis.
· Ensure employee medical records are up to date and that arrangements are made for any medical treatment that is required; ensure that staff have current Insurance Cards.
· Process insurance claims on behalf of staff and ensure that all relevant policies are up to date.
· Update staffs list & payroll of all staffs to Insurance providers (quarterly).
Personal Income Tax:
· Complete monthly personal income tax declaration for employees, or expatriates and report to Tax Department.
· Compile annual personal income tax finalization for employees, or expatriates and report to Tax Department.
· Contact Tax authorities on new issues of personal income tax and inform to employees promptly.
HR Admin Support
· Contributes to team effort by accomplishing related results as needed.
· Arrange payment for all invoices of HR Dept. as per existing required procedures
· Check the expatriate allowances and process payments per policies (Housing, Education, etc)
REQUIRED SKILLS AND QUALIFICATIONS
· Bachelor Degree, Post graduate training in Human Resources function or equivalent.
· 3-4 years’ experience in HR/Admin from an NGO setting.
· Demonstrated experience in payroll processing, Benefits Administration and Worker Compensation
· Numerical ability and data entry skills.
· Excellent attention to detail and organizational skills
· Ability to work to deadlines.
· Substantial knowledge of Kenyan employment law / labour laws
· In-depth understanding of HR ethics of professionalism and confidentiality
· Ability to manage several tasks simultaneously, be flexible, and be willing to assume a range of unanticipated assignments Multi-tasking with positive attitude
· Knowledge of VIP Payroll system preferred.
HOW TO APPLY:
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, send your up-dated CV and an application letter which should include remuneration requirements and contact details of three work-related referees, to the HR Director, Adeso in Kenya by email to jobs@adesoafrica.org
This vacancy is open until the right candidate is identified. We regret that only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.
