Hand in Hand Eastern Africa (HiH EA) is a registered NGO in Kenya and a member of the Hand in Hand global network, whose vision is to alleviate poverty through enterprise development and job creation.HiH EA’s mandate is to work within the Eastern Africa region and is currently working in Kenya and Rwanda with the support of donor funds.
HiH EA intends to fill the Payroll Accountant vacancy at its Nairobi Head Office and invites applications from suitably qualified individuals:
Ref No: PAY ACC 02-2015
The Payroll Accountant will report to the Senior Payroll Accountant and shall support the generation of payroll inputs, payroll processing, proper posting and ensuring timely payments of payroll outputs with full compliance with statutory and internal timelines.
Duties and Responsibilities
Work closely with the HR department to prepare accurate inputs, deductions and computations for monthly payroll processing
Generate accurate and timely monthly payment vouchers for statutory deductions such as PAYE, NSSF, NHIF, HELB and other authorized pay deductions
Ensure timely submission of deductions to relevant authorities and beneficiaries in compliance with legislative and regulatory requirements
Prepare and organize the annual, quarterly and monthly Tax returns and reports and ensure timely submission the authorities
Check and ensure accuracy of final balances and payment of final dues
Manage the payroll runs and comparison of successive periods and document the differences based on authorized changes within the pay period
Manage and maintain gratuity records, pension schedules, insurance deductions, savings, loan recoveries and reconciliations necessary for payroll processing and reports
Review and reconcile the payroll bank accounts and all other payroll related balance sheet accounts
Assist in creation and maintenance of staff ledgers and other accounts for advances and other related accounts
Ensure timely and accurate posting to the general ledger of all payroll related expenses
Work with internal and external auditors for timely conclusion of payroll audits and to follow up recommendations thereof
Assist in the preparation of monthly payroll cost analysis and related budget monitoring reports and
Generate remuneration statistics for authorized surveys and stake holder reports
Generate and ensure timely distribution of monthly pay slips and payroll confirmations.Specifications
CPA Part II or higher
3 years experience in Accounting and specifically practicing Payroll accounting
Proficiency in the use of computerized accounting systems and Microsoft suite packages
Good and current knowledge of Tax and Statutory deduction regulations
Meticulousness, confidentiality and attention for details
A self-starter working with minimal supervision and with ability to work within deadlines
Ability and willingness to commit to the HIH EA’s vision, mission and valuesQualified and interested candidates should forward a cover letter and CV, citing the Position and Reference Number to HIH EA via the email careers@handinhandea.org by 24th July, 2015.
Only shortlisted candidates will be contacted
