The Independent Policing Oversight Authority (IPOA) is a state Authority created under an Act of Parliament No.35 of 2011, which provides for civilian oversight over the work of the police.IPOA is mandated to hold the police accountable to the public in the performance of their functions.
IPOA wishes to recruit results-oriented Kenyan citizens with drive, vision and creativity to fill the following vacancies at the Authority:
1. Research Assistant / Data Entry Clerks
Job Ref: IPOA/HR/19/2015
Report to the Head of Human Capital.
Successful applicants will be called upon to work for the Authority ON A NEEDS for a defined short period of time.
Major duties and responsibilities
Planning and preparing source data for computer entry by sorting and compiling information;
Entering data into appropriate database fields, records, and files;
Receiving, verifying, correcting, updating and modifying information and documentation as required.
Efficient and timely preparation of reports for decision making;
Performing other supportive duties in line with the job position as may be assigned.Profile:
Must be a citizen of Kenya.Required functional skills:
For engagement an applicant must:
Be a degree holder;
Possess Computer skills and applications’ knowledge.
Required behavioral skills:
Demonstrate high ethical standards;
A high sense of understanding of matters of data confidentiality;
Be a person of high integrity with a keen sense of detail.
Ability to work efficiently and effectively.2. Support Staff
IPOA Grade 9
Job Ref: IPOA/HR/18/2015
Reporting to Administrations Officer, the jobholder will be responsible for the general cleanliness and office support of IPOA offices.
The jobholder will also be responsible for:
Ensuring dispatch of office letters and related correspondences;
Ensuring cleanliness of IPOA premises and offices;
Assisting in photocopying and documentation tasks;
Preparing and serving staff tea;
Undertaking day to day errands as required.The successful candidate will have Educational Qualifications: - KCSE mean grade D and 2 years relevant experience.
A valid motorcycle riding license will be an added advantage
3. Investigations Officer
IPOA Grade 6
Job Ref: IPOA/HR/17/2015
5 Positions
Reports to the Head of Investigations.
This is the entry grade for this cadre. An officer at this level will work under the guidance of a senior officer.
Major duties and responsibilities
Duties and responsibilities at this level will entail:
Undertaking investigations on allegations of misconduct, deaths and serious injuries to persons while in police custody, or which are the result of police action or inaction; or were caused by members of the National Police Service;
Gathering and analyzing evidence and organizing it in statements, sets of records and facts;
Gathering information and produce intelligence reports to inform investigations;
Recording of statements from complainants, witnesses and suspects officers;
Ensuring safe custody of all investigative records and evidence in liaison with the Monitoring and Inspections Directorate;
Conduct impromptu visits to stations during inspection tours to audit police investigations into complaints against the service.
Conducting undercover investigations and surveillance operations;
Carrying out sting operations especially where ongoing misconduct is reported to the Authority;
Attending post-mortems;
Documenting all investigations in concise, factual and timely manner; and
Supporting prosecution process in court.
Any other duties as may be assigned from time to timeProfile:
Must be a citizen of Kenya.Required functional skills:
For appointment to this grade, an officer must have:
A Bachelor’s degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Political Science, Human Rights, Social Sciences or equivalent qualifications from a recognized institution; and
Ability to use computer application;Required behavioural skills:
Candidates must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
4. Senior Investigations Officer
IPOA Grade 5
Ref: IPOA/HR/16/2015
5 Positions
Reports to the Director Investigations.
Main Duties and Responsibilities
The Investigations Officer will be responsible to the Head of Investigations. Specific duties and responsibilities will entail:-
Developing investigation/work plans for the cases allocated.
Undertaking investigations on allegations of misconduct, deaths and serious injuries to persons while in police custody, or which are the result of police action or inaction; or were caused by members of the National Police Service;
Leading investigations into cases undertaken by investigations teams;
Gathering and analysing evidence and organizing it in statements, sets of records and facts;
Gathering information and produce intelligence reports to inform investigations;
Recording of statements from complainants, witnesses and suspects officers;
Ensuring safe custody of all investigative records and evidence;
Attending post-mortems;
Documenting all investigations in concise, factual and timely manner; and
Supporting prosecution process in court
Any other duties as may be assigned from time to timeJob Specifications
For appointment to this grade, an officer must have:-
Served for a minimum period of three (2) years in investigatory work in a national or international investigation agency at the grade of Investigation Officer or Forensic Auditor or four (4) years in a comparable and relevant position in the Public Service or Private Sector;
A Bachelor’s degree in any of the following disciplines: Criminal Justice, Criminology, Law, Political Science, Social Sciences or equivalent qualifications from a recognized institution;
A valid driving license
Ability to use computer application; and
Shown merit and ability as reflected in work performance
Demonstrable knowledge in investigation, forensic audit and human rights.5. Procurement Assistant
IPOA Grade 7
Job Ref: IPOA/HR/15/2015
Reports to the Procurement Officer
Major duties and responsibilities
Ensuring proper procurement of Goods and Services within the framework of established policies and procedures;
Ensuring proper record keeping of all procurement records including tender documents and availing them when required;
Providing routine secretarial support to Procurement unit;
Assisting in development of indents, orders and requisitions;
Keeping an update of Procurement registry;
Keeping data of all the LSOs and LPOs;
Preparing GRNs, LSOs and LPOs.
Any other duties as may be assigned from time to time.Profile:
Must be a citizen of Kenya.Required functional skills:
For appointment to this grade, a candidate must have:
Bachelor’s degree in Supplies Management or equivalent qualification from a recognized institution;
A Diploma in Supplies Management;
Two (2) years relevant working experience in the field of procurement with a reputable organization;
Membership to Kenya Institute of Supplies and Management.Required behavioral skills:
Candidates must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
Possess Computer skills and applications’ knowledge.6. Senior Procurement Officer
IPOA Grade 5
Job Ref: IPOA/HR/14/2015
Reports to Head, Procurement
Major duties and responsibilities
Ensuring timely processing of tenders for procurement of goods and services within the framework of established policies and procedures;
Implementing the Authority’s policies and procedures;
Assisting in procurement documentation and supporting the Head of Procurement with secretarial duties of procurement committees;
Maintaining an accurate record of the Authority’s suppliers and service providers;
Providing support in Monitoring of the procurement functions in Liaison with user departments in drawing and managing procurement contracts;
Ensuring accurate and up-to date procurement files and other records;
In conjunction with departmental units, compiling a list of assets earmarked for disposal for submission to the Disposal Committee.
Ensuring the Local Purchase Orders are maintained and prepared accurately as per Tender and Procurement Committees’ resolutions;
Supervising the preparation of Goods Received Notes (GRNs), and signing of Delivery Notes;
Implementing annual departmental procurement plans in liaison with user departments as per the Authority’s approved material requirements;
Any other duties as may be assigned from time to time.Profile:
Must be a citizen of Kenya.Required functional skills:
For appointment to this grade, an officer must have:
Bachelors in Supplies Management or equivalent qualification from a recognized institution;
A Diploma in Supplies Management; Four (4) years relevant working experience in the field of procurement with a reputable organization;
Membership to Kenya Institute of Supplies and Management;
Managerial skills, including motivating, developing, coaching and leading teams;
Possess Computer skills and applications’ knowledge;
Hands on experience in E-Procurement will be an added advantage.Required behavioral skills:
Candidates must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
Strong managerial skills, including motivating, developing, coaching and leading teams;
Demonstrate high ethical standards;
Be an effective communicator with excellent negotiation and people leadership skills;7. Performance, Monitoring and Evaluation Officer
IPOA Grade 4
Job Ref: IPOA/HR/13/2015
Reports to the Chief Executive Officer.
Major duties and responsibilities:
Developing and Implementing Performance Monitoring and Evaluation frameworks and tools;
Undertaking Corporate Monitoring and Evaluation of performance against the strategy and work-plans;
Liaising with all departments of IPOA to develop, harmonize and define performance indicators;
Organizing for evaluation and impact studies and the use of data for improvement;
Any other duties as may be assigned from time to time.Profile:
Be a citizen of Kenya.Required functional skills:
For appointment to this grade, an officer must have:
A Bachelors in Statistics, Economics, Computer Science with proven equivalent qualification will be considered;
Five (5) years relevant working experience in the field of Performance Monitoring and Evaluation;
Have experience in database / statistical management and data analysis;
Must be computer literate with strong end user skills and proficiency in MS Office and SPSS statistical package;Required behavioral skills:
A Candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
Strong managerial skills, including motivating, developing, coaching and leading teams;
Demonstrate high ethical standards;
Be an effective communicator with excellent negotiation and people leadership skills;Supervisory responsibilities: The Performance Monitoring and Evaluation officer will provide functional oversight to all departments with regards to Performance Monitoring and Evaluation function.
Working relationships:
Internal – is part of Authority’s management Team. S\he works closely with Board members on regular basis.
External – interacts with various stakeholders/Publics and other professional bodies such as ISM, Police and academic institutions, business and industry leaders, consultants, among others.8. Senior Risk and Audit Officer
IPOA Grade 5
Job Ref: IPOA/HR/12/2015
Re-Advertisement
Reports to the Head, Risk and Audit.
Major duties and responsibilities:
Providing inputs and proposals for the update of standards, procedures and guidelines for internal audit in the organization;
Conducting audits of IPOA operations as per the approved risk based audit plan;
Conducting follow up audits;
Verifying the existence and safety of the Authority’s assets;
Preparing draft internal audit reports for presentation to Management;
Carrying out continuous risk assessment and evaluation; and
Assisting in the implementation of the IPOA risk management framework;
Any other duties as may be assigned from time to time.Profile:
Be a citizen of Kenya.Required functional skills:
For appointment to this grade, an officer must have:
Bachelors in the following disciplines: Commerce (Finance or Accounting Option), Business Administration (Accounting Option), Information Technology; or equivalent qualification from a recognized institution;
Passed part III of Certified Public Accountants (CPA) Kenya examination or equivalent qualification from recognized institution;
Served in the grade of Risk & Audit Officer, for a minimum period of three (3) years or four (4) years in a comparable and relevant position in the Public or Private Sector;
A certificate in computer application skills; and
Shown merit, integrity and ability as reflected in work performance and results.Required behavioral skills:
A Candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
Strong managerial skills, including motivating, developing, coaching and leading teams;
Demonstrate high ethical standards;9. Head, Risk and Audit
IPOA Grade 3
Job Ref: IPOA/HR/11/2015
Reports to the Board functionally and to the CEO administratively.
Supervises: Risk and Audit Staff.
Major duties and responsibilities
Developing and reviewing Risk management policy;
Ensuring that the organization has a management strategy;
Developing internal audit and risk management processes;
Overseeing the internal audit of organizational systems and processes;
Undertaking risk assessment of operations;
Ensuring compliance of all relevant laws;
Spearheading development of risk audit a security policy on staff, premises and information;
Conducting staff training on risk management, security and audit processes;
Developing the Authority’s annual audit plan;
Facilitating the organization’s annual auditing by the Auditor General.
Any other duties as may be assigned from time to time.Profile:
Must be a citizen of Kenya.Required functional skills:
For appointment to this grade, an officer must have:
Bachelors in either of the following disciplines: Commerce, Finance, Business Administration or any related discipline from a recognized institution;
Master’s degree in either of the following disciplines: Commerce, Finance, Business Administration or any related discipline from a recognized institution will be an added advantage;
Must be a CPA (K) holder;
Be a certified Information Systems Auditor or an equivalent qualification;
Have at least eight (8) years Senior Management experience in Audit;
Be a member of a recognized professional body (Institute of Internal Auditors)
Have experience of working with a diverse workforce;
Demonstrate the highest level of ethical behavior and standards;
Strong managerial skills, including motivating, developing, coaching and leading teams;
Demonstrated experience in result based strategic planning, monitoring and evaluation as well as financial management skills;
Work accurately with close attention to detail.Required behavioral skills:
A candidate must be a person of integrity, demonstrate excellent interpersonal skills to facilitate interaction with the workforce and be a team player;
Be an effective communicator with excellent interpersonal skills;
Excellent knowledge of relevant computer software and applications.
Supervisory responsibilities: The Head of Risk and Audit has day to day supervision and management of risk and audit staff. The Head will provide administrative and functional oversight to all Audit staff.Working relationships:
Internal – is part of Authority’s senior management Team. S/he works closely with Board members on regular basis.
External – interacts with various stakeholders/Publics and other professional bodies such as ISM, Police and academic institutions, business and industry leaders, consultants, among others.10. Head, Inspections and Monitoring
IPOA Grade 3
Job Ref: IPOA/HR/10/2015
Reports to Director, Inspections and Monitoring
Major duties and responsibilities
Developing and Implementing Strategies, Policies and programmes on Inspections and monitoring activities;
Managing and providing strategic leadership to the inspections and monitoring teams to gather information and conduct physical inspections of police premises and detention facilities under the control of the National Police Service;
Developing and implementing departmental annual work-plans and budgets;
Continuously reviewing the Monitoring and Inspections tools, ensuring that they meet the expected standards;
Evaluating the performance of team members on annual basis and identifying existing gaps;
Ensuring that the inspections and monitoring team members have clearly defined responsibilities and performance objectives;
Ensuring all inspections and monitoring outcomes meet required standards in methodology and design;
Advising on inspections and monitoring plan and budget review;
Monitoring and evaluation of key performance indicators and production of timely and accurate reports such as semi-annual Performance reports and annual reports;
Ensuring proper management of the department’s information, records and resources;
Any other duties as may be assigned from time to time.Profile:
Must be a citizen of Kenya.Required functional skills:
For appointment to this grade, an officer must have:
Bachelors in either of the following disciplines: Public Administration, Criminal Justice, Law, Social Sciences or equivalent qualifications from a recognized institution;
Master’s degree in either of the following disciplines: Public Administration, Criminal Justice, Law, Social Sciences or equivalent qualifications from a recognized institution will be an added advantage;
Served for a minimum period of three (3) years in the grade of Chief Inspection and Monitoring officer or eight (8) years in a comparable and relevant position in the Public
Service or Private Sector;
Demonstrated professional competence and capability in work performance.
Experience of working with a diverse workforce;Required behavioral skills:
A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
Strong managerial skills, including motivating, developing, coaching and leading teams;
Demonstrate high ethical standards;
Demonstrate experience in result based strategic planning, monitoring and evaluation as well as financial management skills;
Excellent knowledge of relevant computer software and applications.Supervisory responsibilities:
The Head of Inspections and Monitoring has day to day supervision and management of staff and, provide administrative and functional oversight to all Inspections and Monitoring staff.
Working relationships:
Internal – is part of Authority’s senior management Team. S/he works closely with Directors in other departments on a regular basis.
External – interacts with various stakeholders/Publics and other professional bodies such as ISM, Police and academic institutions, business and industry leaders, consultants, among others.How to Apply
Interested persons should view detailed job descriptions and fill ONLY ONE application form (a href="http://www.ipoa.go.ke/images/press/24.7.2015IPOAJobApplicationForm.pdf" target=_blank STYLE="TEXT-DECORATION: NONE"> CLICK HERE to download ). No other application formats will be accepted.
Applications in a sealed envelope with the job reference number clearly marked should be received by the undersigned on or before Friday 14th August 2015.
Only shortlisted candidates will be contacted.
The Chief Executive Officer,
Independent Policing Oversight Authority,
ACK Garden Annex, 3rd Floor, 1st Ngong Avenue.
P.O. Box 23035-00100,
Nairobi.
Email: careers@ipoa.go.ke
IPOA is an equal opportunity employer.
