Labels

NGO JOBS ICT - IT Jobs Accounts Health - Medical Sales Jobs Consultancy Jobs Legal Vacancies Electrical Engineers Finance Human Resources Kakamega Media - Communications Monitoring and Evaluation Agriculture - Livestock KHRC Kenya Human Rights Commission KLB Kenya Literature Bureau Lecturer Marie Stopes Kenya Rural Electrification Authority Safaricom Limited Adeso Administrative Civil Engineers Driver Jobs in Kenya Human Rights Jobs Kajiado Oxfam PACT Plan International RTI International Standard Chartered Bank Aga Khan University Hospital Care International Egerton University Jobs in Kisumu Nairobi City Jobs Naivasha Project Management Save the Children UNIVERSITY OF NAIROBI AFC Agricultural Finance Corporation AVIATION JOBS Auditing Commission for University Education Cooperative Bank of Kenya County Public Service Board GOOGLE Geothermal Development Company IPPF International Planned Parenthood Federation Insurance Jobs Intern KANCO Community Systems Strengthening Manager KBC Kenya Broadcasting Corporation KCB Kenya Commercial Bank KIPPRA Kenya Institute for Public Policy Research and Analysis KPMG Kenya Kabarak University Kenya Airways Kenya Investment Authority Kenya Law Reform Commission Kirinyaga County Logistics - Transportation MSF Medecins Sans Frontieres MSI Management Systems International Mandera County Government Marie Stopes International Marketing Jobs Mechanical Engineering Ministry of Education Science and Technology Mombasa NMG Nation Media Group National Bank of Kenya National Construction Authority PSC Parliamentary Service Commission Pan Africa Christian University Procurement Jobs Protection and Human Rights Research Opportunities Telecom Tharaka Nithi County Government Turkana UN Women UNDP UNICEF WHO World Health Organization WWF World Wide Fund For Nature Wajir World Vision
Powered by Blogger.

Sunday, July 19, 2015

Administration Assistant

by Unknown  |  at  5:34 AM

Identification Job Title: Administration Assistant
Report to: Human Resources Coordinator
Area:HR, Finance, Administration
Main Purpose:Execute administrative tasks and do follow up of mission accountancy, according to line manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
Accountabilities : Execute administrative and legal related tasks, under supervision of the line manager checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
  • Follow up all expiring rental contract dates and inform the line manager in order to leave enough time to arrange a renewal or look for some other alternative.-Assist the line manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Support the line manager in translating documents into local language. Assist the line manager in meetings upon request.
  • Supervises the domestic staff/office cleaner
  • Manage relation with contracted service providers (Landlords, internet, security, garbage collectors)
Additional tasks
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the line manager of any sort of disparity.
  • Classify and prepare all accounting pieces as requested by the line manager.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • File the accounting documents and enter the invoices in the accounting software, (BooX)
  • Handle petty cash
Performs any other task if required to do.
Requirements
Education:Desirable finance, business or administration related diploma.
Experience: Essential previous working experience of at least two years in relevant jobs.Desirable experience in MSF or other NGOs in developing countries.
Languages: English and local language essential
Knowledge: Essential computer literacy (word, excel, internet)
Results driven and Teamwork,
Competences: Flexibility, Commitment and Stress Management

HOW TO APPLY:
Applicants should send a CV together with a motivation letter, copy of their diplomas, ID card and a list of 3 professional references. Mention on the envelope: “Admin Assistant”.
Applications should be sent to**: nsc-rm@oca.msf.org**
DEADLINE FOR APPLICATION: Friday, 24th July 2015
ONLY SHORT-LISTED CANDIDATES WILL BE NOTIFIED. PLEASE ENSURE RELIABLE CONTACT INFORMATION. CANDIDATES WILL BE EXPECTED TO BRING THE ORIGINAL CERTIFICATES MENTIONED IN THE CV.

Proudly Powered by Blogger.