Position:Area Program Coordinator Turkana
Reporting to: Head of Programs
Objective:
To work with program officers/staff in providing necessary support in the field office( administration , logistics, finance, human resource) and other related support to facilitate proper running of program activities.
Key responsibilities
Program and Administration Management
- Provide supervision & necessary support in facilitating implementation of program and child sponsorship activities.
- Coordinate program activities between programs staff, Pillar managers and Head of Programs
- Have understanding of program activities carried in the programs department and specific rules and procedures
- Responsible for ensuring key program outputs and milestones are achieved.
- Responsible for ensuring the effective and efficient operation of the office.
- Responsible for requesting, monitoring, managing and reporting on office stock, in collaboration with procurement.
- Link head of programs with program field staff.
- Schedule program meetings internally and externally
- Responsible for program visitors
- Responsible for proper use of Program office equipment, ordering and issuing.
- Prepare accommodation for program staff on field activities
- Make regular reporting with Head of Programs Financial Management
- Responsible for the disbursement, correct use and accountability of financial resources in the program area.
- Liaise with pillar mangers in regular updating of accounts records for project activities and program financial reports.
- Prepare field office project financial documents for audits.
- Process cash requests for all projects.
- Handle petty cash and provide reports to Finance office weekly.
- Manage rent payment and bills for project field offices Strategy and policy
- Participate in developing the ‘FEED’ country strategy and program implementation.
- Communicate ‘FEED’ Mission, Vision, Strategic goals and program objectives among project staff and other stake holders to create mutual understanding, ownership and increased visibility.
HR Management
- Process payment of salaries for casual and temporary staff at the field office level.
- Implement and maintain daily attendance record for staff, annual leave days, compensation leave days, sick leave days TOIL and absence records in liaison with HR office.
- Ensure program activities comply with Kenya employment requirements.
- Update on project security situation.
Logistics
- Make transport requests for project activities in liaison with operations office.
- Report needs for vehicle maintenance with operations office.
- Liaise with operations for IT support for the office.
- Update on vehicle usage and effectively organize field trips between different projects.
Qualifications and Requirements
- Degree in Business Administration, basic knowledge in HR, Finance and logistics.
- Three (3) years working experience in busy office management position.
- Strong project management understanding and excellent computer skills
- Self-reliance and an ability to work in a challenging and demanding environment.
- Excellent people management skills.
- Ability to multitask and work with minimum supervision
- Knowledge and understanding of Child Protection issues.
How to apply:
If you meet the requirements mentioned above please send your application and detailed CV tohr@feedthechildren.co.keor to the HR office by 31st August 2014, shortlisted applicants will be contacted
