Under the overall supervision of the Officer-in-Charge, FAO Somalia, and the direct supervision of the Programme Management Unit (PMU) Programme Coordinator, the Reporting Officer will perform the following tasks.
Specific Duties and Responsibilities
· In collaboration with FAO Somalia Sector teams and other internal or external stakeholders as may be required, prepare and edit concept notes, project or programme documents, appeals, reports, briefs, talking points and correspondence, specifically:
- Keep track of FAO Somalia’s reporting obligations and ensure that relevant stakeholders and colleagues are informed on time of all requirements.
- Ensure conformity of outputs with FAO Somalia’s strategy and relevant corporate standards, rules and regulations.
- Identify and prioritize issues for inclusion in the regular system-wide operational reporting.
- Ensure concision, coherence, clarity, as well as grammatical and spelling accuracy of all programme-related documentation.
- Deliver outputs for which he/she has responsibility within prescribed time, cost and quality standards and supports subordinates, provides oversight and takes responsibility for delegated assignments.
- Flag any deviation or information gap and keep all relevant FAO staff informed.
- Coordinate the process for obtaining required clearances (e.g. technical, financial, legal).
· Liaise with FAO Somalia’s technical and monitoring units to collect and collate data in FAO Somalia’s information management system to support programmatic decision-making and reporting
· Participates in the development and monitoring of the PMU work plan.
· Attend briefing and debriefing meetings for missions as may be required.
· Support training activities of newly recruited Somali staff as may be required for reporting and operational matters.
· Perform any other related duties as required.
Minimum requirements
Education:
Bachelor’s degree in International Relations, Political Science, Law, Communications/ English or related degree in Development, Economics or Agriculture is required.
Work Experience:
Minimum of three (3) years progressively responsible work experience undertaking operational and analytical work in the field of international humanitarian affairs and/or development or journalism and professional experience in a similar position supporting a reporting unit.
Technical Competencies
· Knowledge of UN procedures and protocols with bias to the subject matter literacy (agriculture and food security) will be an advantage.
· A proven track record of relevant work experience in the computer hardware/software proficiency, word processing, databases, preparation of electronic reports.
· Experience in writing and developing correspondence.
· Excellent planning, organizational, analytical and writing skills;
· Ability to work independently and deliver quality work within tight deadlines.
· Strong inter-cultural communication skills and ability to work under pressure.
· Excellent spoken and written English.
Languages:
Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.
IT Skills:
Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.
Office Management Skills:
Systematic, well-structured and efficient approach to work assignments. Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures.
Interpersonal Communications and Teamwork Skills:
The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. Tact and courtesy. Ability to establish and maintain effective working relationships with people of different national and cultural background.
HOW TO APPLY:
Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/02/2015 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) availablehttp://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt and your application should be sent to HR-Somalia@fao.org
Applications must be received by the deadline. Late applications and applications without all the specified/ required documents above will not be considered.
We regret that due to the high number of applications, only short listed candidates meeting all essential qualifications will be contacted.
