Ipas Jobs

Africa Alliance, Nairobi, Kenya1. Position Announcement: Human Resource & Office Manager
Overview:
Ipas, a global, non-profit reproductive health organization, working in Kenya seeks a Human Resources and Office Manager for the Nairobi office.
The HR & Office Manager is primary responsible for identifying staffing needs and facilitating staff recruitment, on-boarding & exits, enrollment of staff on relevant benefits, and assignment of staff to appropriate training programs.
This position submits operational and personnel budgets and reviews and reports on these budgets as required.
Implements, reviews and changes organizational and office policies as needed to work towards improving the organizational climate.
Responsibilities:

Collaborates with each state office in periodically reviewing their infrastructure status, including IT equipment upgrades and ensuring the office is adhering to established processes

Prepares annual personnel budget and operational budget, including mid-year revisions and regular monitoring

Works with a HR Consulting firm in filling vacant positions and facilitating recruitment of the identified individual and their on-boarding

Prepares annual staff and consultant contract renewals

Implements the employee satisfaction survey, reports back on its outcome, and works with the Program Country Director in improving organizational climate

Coordinates with NC Global HR on human resources programs, trainings, and policies

Recruits, manages and supervises other office employees

Managers office safety & security

Responsible for office IT management

Responsible for overall office facilities management

Collaborates with in-country Finance Manager in reference to monitoring standard operating procedures compliances and budget utilization

Works with Program Manager in reference to HR updates, adherence to office policies, and understanding office requirements

Collaborates with Programs State Program Officers in reference to office requirements, including staff on-boarding where applicable

Works with KSIT Manager in NC Global in reference to IT updates

Works with NC Global HR in references to on-boarding, staff changes, performance management programs, trainings and policies

Manages relationships with external entities including IT service providers and travel managers

Performs other duties as assignedRequirements:

Bachelor’s degree in related field

8 years’ experience in human resources and office management

Previous supervisory experience

Some international NGO experience

Working knowledge of HR policies and procedures

Working knowledge of Kenya labor laws and application to operations

Experience working in a global matrix organization

Ability to travel 10%2. Position Announcement: Africa Alliance Director
Overview:
Ipas, a global, non-profit reproductive health organization, working in Africa seeks a Director for the Africa Alliance.
The Africa Alliance Director works at the country and regional level providing managerial oversight and strategic guidance for the country office staff, project development and overall Alliance activities.
This position supports country and regional teams in developing and implementing program activity work plans and provides resources and feedback as necessary.
The Africa Alliance Director is responsible for reviewing donor proposals and reports, forecasting budgets, and managing the goals and performance of their team.
In addition, this position represents the organization when advocating for Ipas’s missions and programs at regional events, donors meetings and partner NGO gatherings.
Responsibilities:

Provides leadership and creativity in planning of country strategies and program objectives; assess opportunities and develops projects, obtaining inputs from other team members, Ipas technical units and regional colleagues

Responsible for managing a specific country program and achieving program results, including the oversight of work plans, and the evaluation and reporting of results; ensures that country objectives are met, consistent with organizational priorities and project results

Manages program funds, reviews budgets and monitors country spending levels with Finance unit

Provides guidance and supervision to ensure that each team member performs their responsibilities toward desired results, manages the performance management process, evaluates key country staff and team member’s performance goals, and encourages team work and communication to meet overall country objectives

Represents Ipas with donors at the regional and/or country level; provides leadership in developing proposals which meet donor and Ipas interests, and is ultimately responsible for achieving country level project results

Builds partnerships with government and other private and social sector organizations, both at national and regional level, and advocates for policies and programs that maximize impact and resources to further women’s reproductive health and the mission of Ipas

Represents Ipas and advocates for women’s reproductive health and rights at national, regional and international conferences and events; documents, disseminates and promotes program results, lessons learned, research products and best practices for diverse audiences, including educational institutions, professional societies and public media

Conducts field visits to supervise and mentor program staff and partners

May ensure that appropriate human resources are available to meet country objectives and manage legal aspects related to HR issues in partnership with NC Global human resources

May provide leadership and vision in the development and implementation of Ipas’s policy initiatives, and act as a spoke-person of the organization in these settings

May conduct routine meetings of monthly Management and Accountability Group (MAG) meetings for their area of responsibility, and coordinates participation in and facilitates Country Results Team (CRT) meetings

Performs other duties as assigned and responsibilities may vary by countryRequirements:

Advanced degree in related field

10-15 years of experience - 5 or more years of project management experience

Previous supervisory and HR experience

Must be familiar with women’s sexual and reproductive health and rights

Must possess working knowledge of fundraising and maintaining relationships with donor, as well as a technical expertise in proposal writing

Must be able to independently develop work plans and budgets and track implementation and spending

Cross-cultural and International NGO work experience

Strong computer skills, Microsoft Office suite

Must possess strong writing and presentation skills

Must possess strong communications, negotiation, and representational skills

Fluency in spoken and written EnglishApplication Details
We do not accept phone calls but we encourage interested applicants to use the following link to apply: Ipas Jobs in Nairobi, Kenya by 31st March 2015.
This position will remain open until it is filled.
Due to anticipated volume of applications, only qualified applicants will be contacted.
Ipas is an Equal Opportunity Employer