International Rescue Committee (IRC) Jobs in Kenya

Careers at the IRC:From emergency response through post-conflict development work, in a great variety of roles around the world, the International Rescue Committee’s 8,000-plus staff is a force for humanity and hope.
If you’re skilled and passionate, we’d like to add your energy to ours.
Careers at the IRC are as wide-ranging and far-reaching as our work.
Encouraging staff development through promotion, transfer and rehire, the IRC nurtures long-term career paths and helps employees grow within the organization.
1. Grants & Budgets Manager (IRC Somalia)
Sector: Grants
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Summary of Responsibility:
This position will provide high level grant and budget management for the IRC Somalia Grants Unit.
The IRC Somalia Grants Unit acts as the formal coordination point between IRC departments, including programs, operations, finance and global headquarters.
Within this Grant Unit, the Grants and Budgets Manager will primarily oversee the program cycle management of the IRC Somalia portfolio.
This includes leading standard grant specific meetings, reporting, and budget monitoring, as well as, implementing partner communications.
Organization, flexibility, leadership and initiative are all key attributes to this position as it often involves independently solving unique issues as they occur while managing competing deadlines.
Key Responsibilities:
Program Cycle Management:

Manage all donor reporting program cycle management schedules, and lead all program cycle management meeting including Grant Opening/Closing meetings, Budget v.

Actual meetings, etc. and conduct follow up

Monitor grant-specific spending by budget holder

Create grants management documents for new grants

Create and manage M&E schedule and compliance overview for each grantBudgeting:

Maintain, update and develop budgeting and expenditure planning tools to ensure efficient planning and spending

Assist in realignment exercises as needed

Conduct review of budgeting and actual expenditures and develop guidelines to better estimate expenditures during budgetingReporting:

Lead reporting process, coordinating with in-country staff for updates and HQ for approvals before submission to the donor.

Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports)Proposals:

Lead coordination of proposal development, working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation manager, and the Regional Unit.

Review budgets, write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.

Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC Program Framework principles and are donor compliant

Participate in all internal program strategy meetings with senior management teamDonor Compliance:

Ensure that grants are implemented in compliance with IRC and relevant donor regulations

Maintain and update all hard- and soft-copy grant files related to proposals.

Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.Training and capacity building:

Create staff training curriculums and presentations for reporting, BvAs and compliance

Offer training and capacity building to all IRC and local partners staff on program reporting and IRC program specific documents

Ensure that all staff are aware of and integrate the IRC program framework into all programs

Keep informed on monitoring and evaluation techniques and support tools which can be shared with program staff.Administrative/Other:

Act as main point of contact for New York and UK offices, ensuring HQ staff are kept abreast of important issues affecting the country program’s portfolio.

Additional responsibilities as neededMinimum Requirements:

BA with strong record of academic performance

At least 1-2 years of international work experience in the horn of Africa region, preferably on programs working with Somalis or Somali refugees.

Prior grants management experience in a similar position

Working knowledge of USG (USAID/OFDA), European (ECHO, SV), DFID and UN donor regulations, procedures and compliance requirements

Professional report writing experience for major donors, including: ECHO, USAID/OFDA, UNICEF, UNHCR, SV and private funders.

In-depth understanding of internal IRC grants management procedures, as well as, knowledge of IRC internal logistics, procurement and financial practices is a strong advantage

Fluent in English, preferably conversational in a second UN language

Knowledge of the Somali language and context is a strong advantage, but not required

Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.

Advanced knowledge of working and budgeting in Excel

Excellent computer skills and competency in Word, Excel and PowerPoint;

Excellent organizational skills and ability to determine priorities and meet multiple deadlines

Willingness to travel to Somalia available to start immediately

International allowances are not available for this positionHow to Apply
See; IRC Somalia Grants & Budgets Manager Job in Kenya to apply online by 31st March 2015.
2. Finance Manager - Roving
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Job Purpose / Objective:
The Financial Manager- Roving provides technical assistance to field programs and staff in matters of financial processes & procedures and will therefore be deployed to IRC field offices on a temporary basis.
This position includes constant move from one office to another and requires high flexibility in terms of physical movement.
The position will be responsible for budgets preparations and budget monitoring, cash flows and cash forecasts, financial reporting, staff training and capacity building and assisting the field finance office.
Key Responsibilities
1. Finance responsibility

Temporarily assume the position of the field office/Nairobi office’s finance manager until a permanent manager can be identified and trained;

Provide training and support to financial and non-financial staff regarding IRC financial procedures and internal controls;

Work with the Finance Controller, Finance Manager, field coordinator and field team to develop the job descriptions and Terms of Reference (TOR) of various finance field position;

Meet with the respective field coordinator and Finance manager at the beginning and end of each assignment to discuss to discuss the terms of reference and the findings;

Prepare a trip report for each assignment and submit to various stakeholders;

Participate in and facilitate finance training and conferences as required;

Maintain up-to-date knowledge of changes in IRC financial policy and financial systems;

Assist the Finance Controller with other duties as required.

Assist field finance manager on salary map allocation and tracking of staffing budget

Work with field finance manager to clear long outstanding advance

Liaise with the sub-grant manager in identifying gaps for capacity building of the partners2. Training & Staff Management

Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.

Maintains current job descriptions for all positions within the finance group.

Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.

Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.3. Field office monitoring & reporting

Prepare a standard field visit schedule and conduct field visit

Prepare field monitoring report and update finance controller the visit

Asses field office internal control system and advise FC if any gapKey Result Areas:

Strengthen and maintain the integrity of finance systems, ensuring smooth financial operations for supporting program work, updating and generating timely financial information to the management, donors, partners and other organizational levels.Required Qualifications:

A Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.

A Masters degree with a Finance concentration will be an added advantage

Not less than 3 years at a senior level within the Finance Department of an international organization.

Experience in the humanitarian sector will be an added advantage

Current or previous experience within IRC in a similar role will also be an added advantage

Extensive experience in working with computerized accounting systems, standard spreadsheet and database programsRequired Experience & Competencies:

Good written and verbal skills in the English language.

Must be comfortable in being a proactive member of the top-management team.

Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.

Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements

Ability to carry out responsibilities independently with minimal technical support from within the program organization.

Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.

Good at role of facilitator and team player in solving problems.

Committed to staff training and developmentKenyan nationals are encouraged to apply.
International allowances are not available for this position.
Salary and employee benefits are compliant to the Kenyan NGO Sector.
IRC leading the way from harm to home.
How to Apply
See; Finance Manager- Roving to apply online
3. Temporary HRIS Assistant
Sector: Human Resources
Location: Kenya
Employee Type: Temporary
Employee Category: Full Time
Description:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.
Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.
The IRC leads the way from harm to home.
Scope of Work: The IRC Kenya Human Resources team is responsible for supporting data entry in the IRC’s HRIS system (workday) to its completeness.
Workday is the single, authoritative, global source Human Resource Information System for all IRC HR information.
The primary objective of this HRIS (Workday) Intern position will be to support the data entry efforts of the Kenya country program HR team.
To deliver effective data entry support to the Kenya country program HR team, the intern will need to quickly build a working knowledge of Workday.
A strong understanding of the HR context for these transactions and data will be important in the delivery of high-quality data entry support.
This position requires solid organizational and analytical skills, with a focus on accuracy and attention to detail. Strong proficiency in at least one HR or payroll system and in MS Office, especially Excel, is advantageous.
The position will work under the direction and supervision of the Human Resources Manager also based in Nairobi.
Responsibilities:

Working with the HR Manager, develop a data entry and cleanup plan

Analyze and produce a gap-analysis tool that will inform the data clean up exercise.

Develop, with the support of the HR Manager, a data clean-up monitoring tool

Accurately perform data entry tasks in Workday as directed by the immediate

supervisor and based on the gap analysis report.

Occasionally assist in the administration of day-to-day transactions in Workday as needed

Collaborate with HR and HRIS colleagues to ensure any data entry challenges are addressed in a timely way and set targets achieved within the set time

Produce a final report on the data quality that will inform future Workday Data integrity and quality improvement efforts.

Perform other HR duties as neededQualifications:

Diploma in Human Resource Management

Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access);

Excel ability to create macros, pivot tables, vlookups, analytical capabilities and workbooks required

Strong organizational skills are required, with a focus on accuracy and attention to detail

Self-motivated with the ability to work both independently and in a team environment

Excellent analytical, problem solving and troubleshooting abilities as well as strong data analysis acumen are considered a plus

Demonstrated ability to work professionally and discreetly with confidential information

Flexibility in daily schedule and ability to understand and react quickly to changing prioritiesHow to Apply
See; Temporary HRIS Assistant to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
Deadline for application is on 31st March 2015.