ASSISTANT FAO REPRESENTATIVE (ADMINISTRATION) - NOB

Food and Agriculture Organization of the United Nations

Professional Vacancy Announcement No: IRC2885

Position Title: Assistant FAO Representative (Administration)

Grade Level: NO-B

Duty Station: Nairobi, Kenya

Organizational Unit: FAOR Kenya

Duration : Fixed term: Two years

Post Number: CCOG Code: 1.A.12

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

Qualified female applicants are encouraged to apply.
Persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
The incumbent may be re-assigned to different activities depending on the evolving needs of the Organization

Organizational Setting

Through its Country Offices, or FAO Representations, FAO assists governments to develop policies, programmes and projects to address hunger and malnutrition, and provides technical support for the sustainable development of their agricultural, fisheries and forestry sectors. The activities of the FAO Country Offices include design and implementation of country-tailored field programmes, liaison with local donor representatives, and active public awareness-raising and outreach activities related to FAO initiatives such as the World Food Day.

The post is located in the FAO Representation in Kenya, Nairobi

Reporting Line

The Assistant FAO Representative (Administration) reports to the FAO Representative

Technical Focus

Programme administration and financial management, including accounting and personnel administration

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.

Key Functions

• Plans, organizes, and evaluates the Office administrative services;
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
• Plans and implements procedures, norms and systems in compliance with existing policies., for a full range of administration-related processes;
• Reviews and analyses data from a wide variety of sources, including FAO’s corporate systems and database
• Prepares reports, financial and budgetary estimates for projects; plan and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits, and other reasons;
• Reviews accounts, payments and liaises with local banks and financial institutions
• Reviews and ensures all procurements and custom clearances for the office;
• Oversees the financial and administrative correspondence and filing system of the office;
• Monitors the receipt of Government contributions and ensures that all procurements and custom clearances for programmes, projects and the office are properly requested and obtained
• Ensures the compliance with the Organization’s security guidelines (Minimum Operational Security Standards – MOSS)

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of the country of assignment
• University degree in a field related to business or public administration
• Five years of professional experience in office management, administration, accounting and/or audit, budget or finance
• Level C of the official communication language used for FAO communication within the country (English)
• Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable.
• Extent and relevance of experience in the field of office management and administration including supervisory experience, which would be considered an asset
• Extent of knowledge of the devolved system of governance in Kenya would be considered an asset.
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

• All candidates should possess computer/word processing skills.
• Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.
• Your application will be screened based on the information provided in your iRecruitment online profile (see “How to Apply”). We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills.
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognised in the IAU/UNESCO list.
• Other similar positions at the same level may be filled from this vacancy notice and the endorsed candidates will be considered for the Employment Roster for a period of 2 years.
• Candidates may be requested to provide performance assessments.REMUNERATION
  A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

HOW TO APPLY:

To apply, visit the iRecruitment website at http://www.fao.org/employment/irecruitment-access/en/ and complete your online profile. Only applications received through iRecruitment will be considered.

Candidates are requested to attach a letter of motivation to the online profile.

Vacancies will be removed from iRecruitment at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: iRecruitment@fao.org