ACTED Jobs in Kenya

Background on ACTEDACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.
Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach, which is both global and local, and adapted to each context.
Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.
Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.
Based on considerable experience addressing the needs and situations of vulnerable communities,
ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.
1. Position: Country Logistic Manager- Kenya and Somalia
Ref : CLM/KEN/SA
Department: Logistic
Contract duration: 6 months
Location: Nairobi- Kenya
Starting Date ASAP
. Country Profile
Capital Office : Nairobi
National Staff : 76
Areas : 2 (Pokot, Middle Juba)
On-going programmes : 10
Budget : 10 M
Somalia
Since 2008, ACTED has been implementing projects in South Central Somalia focusing on emergency WASH support, food security, information management and humanitarian coordination to help the population transition into early recovery.
Large parts of Somalia remain in humanitarian crisis with most rural areas still under Al Shabaab control and with many people unable to meet their essential needs.
ACTED’s current programming focuses on early recovery, in Bay, Lower Juba and Gedo regions, including resilience, social safety nets, livelihood and WASH activities.
ACTED also carries out emergency programming when necessary, just recently it implemented water trucking to 5,000 households across two districts of Gedo region who were experiencing drought.
Lastly, ACTED partners with IMPACT Initiatives to implement the REACH programme in Somalia.
REACH, which is an IDP assessment tool, aims to provide information management services to the WASH, Education and Shelter Clusters in Somalia and is used to improve humanitarian coordination in the country.
Since 2008, ACTED has implemented programs related to WASH, food security, livelihood support, conflict mitigation and disaster risk reduction in arid and semi-arid lands of Kenya.
ACTED’s current programming in Kenya centres around WASH, Community-Managed Disaster Risk Reduction, and support to local authorities to enhance early warning systems.
In the future, ACTED intends to continue strengthening the resilience of communities in the arid and semi-arid lands of Northern Kenya through community driven approaches.
Alongside Kenya’s Civil Society, ACTED plans to engage in advocacy initiatives to ensure that communities are put at the centre of development and disaster preparedness.
Position Profile
Under the direct supervision of the Country Director, key responsibilities include:
1. Logistical Management

Logistical management of Mission premises:

Oversee the furnishings of premises (offices and guesthouses);

Supervise maintenance and repairs of premises;

Provision and replenishing of office supplies:

Identify needs in stationery and office supplies;

Establish a follow-up procedure for the stationery store;

Undertake purchases and storage of supplies;

Financial Management:Manage the expenses for the logistical department ; Provide documentary justification of expenses to the Country Finance Department;
2. Procurement, Stock Management and Suppliers

Database of Local Suppliers:

Undertake a market study;

Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;

Follow up of Procurement Procedures, conforming to procurement guidelines :

Undertake quotations or launch Calls for Tender;

Purchase goods, draft contracts;

Receive merchandise and oversee the customs procedures for imported goods;

Check the condition and nature of goods received as required by the contracts;

Manage the presentation, circulation, filing and archiving of procurement documents,

conforming to FLAT procedures;

Management of Stocks and Supplies:

Identify warehouses for storages, ensure premises are furnished and made secure for use;

Establish tools for stock management;

Undertake periodic inventories;

Manage stock movements and distributions of goods in the framework of project implementation;3. Management of the Vehicle Pool and Transportation

Management of the Vehicle Pool:

Organise the allocation and daily availability of vehicles;

Establish tools for vehicles follow-up: log books, technical check-ups etc.

Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;

Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;

Transportation management:

Identify companies for the transportation of stock;

Elaborate and follow a timetable of stock delivery for projects;

Complete and file waybills ;

Organise and oversee loading and unloading of goods;

Ensure administrative and custom requirements are adhered to;4. Management of Technical Equipments

Management of the IT Network:

Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);

Identify suppliers of Internet access and negotiate service contracts;

Ensure back-ups of information and files are kept on the server;

Ensure the maintenance and undertake a regular inventory of IT equipment;

Management of Communication equipment:

Organise the installation of communication equipment: telephones, HF and VHF radios;

Train staff in the use of such equipments;

Ensure the maintenance and undertake a monthly inventory of communication equipment; Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;

Management of Power supplies equipment:

Organise the installation of equipment: generators, solar panels etc;

Train staff in the operation of such equipments;

Ensure regular maintenance and undertake a monthly inventory of equipment;5. Department Follow-up

Team leadership:

Update the organization chart and ToRs of the logistics department according to the mission development;

Oversee the team and undertake appraisals of directly supervised colleagues;

Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;

Internal Procedures and Information Flows;

Develop relevant management procedures within the team;

Improve information flows within the department and with other departments and projectsQualifications

At least 2-3 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East;

Extensive experience in logistics and/or security management and procedures;

Demonstrated communication and organizational skills;

Ability to train, mobilize, and manage both international and national staff

Flexibility and ability to multi-task under pressure;

Ability to work well in unstable and frequently changing security environments;

Willingness to work and live in often remote areas under basic conditions;

Proven ability to work creatively and independently both in the field and in the office;

Advanced proficiency in written and spoken English

Knowledge of local language and/or regional experience highly desirable2. Position: Shelter Cluster Regional Focal Point – Africa
Ref: SCFP/KEN/SA
Department: Programme
Contract duration: 1 year
Location: Nairobi, Kenya
Starting Date ASAP
. Country Profile
Capital Office : Nairobi
National Staff : 105
Areas : Kenya, Uganda (Pokot, Middle Juba, Northern Uganda, Karamoja)
On-going programmes : 19
Budget : 4.2 M
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence.
Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts.
In 2010, ACTED’s mission in Kenya/Somalia sought to address the needs of pastoralist and farmer communities of North Central Kenya and South Somalia arising from multiple shocks such as adverse climatic conditions and disease outbreaks, through emergency food and non-food items distribution.
ACTED is developing its programs in South Somalia, focusing on building capacity to respond to emergency outbreaks, as well as ensuring local populations are integrated into longer term projects aiming at improving their livelihoods. This will occur in the form of food, water, sanitation and hygiene (WASH) and livelihood support to vulnerable agro-pastoral and riverine communities.
Today, ACTED's teams and resources are mobilized on the front of dire needs in our areas of intervention in Somalia and Kenya, as well as other areas in the Horn of Africa.
Position Profile
In 2013, the Global Shelter Cluster (GSC) approved its GSC Strategy for the period 2013-2017.
In order to advance the implementation of the GSC Strategy, and in particular its Strategic Aim 1, the GSC with funding support from ECHO has established Shelter Cluster Regional Focal Points (RFPs) hosted by cluster partner agencies as standby/surge capacity and support for country level cluster based preparedness planning and awareness raising.
The RFPs are hosted by partner agencies and operate in close collaboration with global cluster leads, therefore contributing to strengthen capacities of the overall shelter sector.
The GSC Strategic Advisory Group (SAG) agreed on a transparent process for the selection of partners to host RFPs.
An open invitation was made to all cluster partners for expressions of interest to host these RFPs.
As an active member of the GSC, ACTED sent an expression of interest to host the position of RFP – Africa Region, which was accepted by the GSC SAG based on pre-agreed criteria.
The purpose of the Shelter Cluster Regional Focal Point (RFP) is to deliver emergency capacity building and preparedness support to national shelter clusters and national coordination platforms, with primary focus on building local capacities.

Provide technical support to on-going clusters and other coordination mechanisms at the regional and country level on shelter coordination and sector-based contingency planning.

Support the national cluster coordinators in the region in fulfilling the IASC and GSC guidance.This will be done in coordination with the GSC Support Team.

Support the government and shelter actors in selected high-risk countries where there is no existing shelter coordination capacity. The support will mainly include undertaking sector-based contingency planning and strengthening their capacity to respond to shelter emergencies,

Enhance shelter cluster planning and strategy development at regional and national levels, including the integration of cross-cutting issues.

Contribute to roll out the cluster approach and global guidance and tools to shelter coordination bodies, especially at national and sub-national levels.

Increase awareness of and participation in shelter clusters in the region of operation, particularly of local NGOs and other national stakeholders.

Complement the Global Shelter Cluster surge capacity system, by providing dedicated surge capacity as members of Shelter Coordination Teams when required.

Lead the organization of regional shelter coordination workshops and trainings and support the organization of national and global shelter coordination workshops and trainings.

Contribute to the development and implementation of global shelter coordination guidance and tools (Strategy, Fact Sheet, Performance Monitoring, amongst others), to the systematization of good practice in coordination mechanisms at country level, and to shelter cluster reviews and evaluations.

Provide content as relevant and regularly monitor the website (sheltercluster.org) at the global, regional and country level sites to provide inputs and additional documents as necessary.

Work in close collaboration with other RFPs, GSC Global Focal Points and the GSC Support Team to ensure consistency and learning across regions.Qualifications

Postgraduate diploma or relevant Master’s level degree (engineering)

Fluency in written and spoken English

A minimum of 3 years shelter/housing or rehabilitation programming experience

Familiarity with current standards and guidelines for humanitarian emergency response

Awareness of and exposure to the humanitarian reform process

Ability to work with sensitive issues in a multi-cultural environment and with virtual or/and dispersed teams

Ability to undertake strategic analysis and translate thinking into practice

Ability to inspire, to build confidence and to find creative and constructive solutions to difficult issues3. Position: Area Coordinator
Ref: AC/KEN/SA
Department: Coordination
Contract duration: 6 months
Location: Kenya
Starting Date ASAP
Country Profile
Capital Office : Nairobi
National Staff : 64
International Staff : 14
Areas : 3 (West Pokot, East Pokot, Maralal)
On-going programmes : 8
Budget : 1.8 M €
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in Southern Somalia.
In 2011, ACTED responded to the worst drought in Kenya in the past sixty years, providing vulnerable agro-pastoralists in Northern Kenya with emergency water and sanitation assistance, cash injections and destocking.
ACTED facilitated dialogue and peace negotiations among and between conflicting communities, enabling pastoralists to peaceably access and share scarce water resources and pasture at the height of the crisis.
Capacity-building and input support for agro-pastoralists in the beginning of the year sought to improve animal health and marketing, strengthen income-generating activities and aid in sustainable management of resources, protecting livelihoods from the impact of the drought and building community resilience.
In 2012, ACTED remains poised to respond to emergency needs in Northern Kenya.
ACTED also continues enhancing community and government capacity to prepare for and manage drought, building stronger, more resilient livelihoods in Samburu county and East Pokot district.
Position Profile
The Area Coordinator is responsible for the implementation of ACTED’s global mandate in the relevant area, and for the scope of activities developed within this mandate.
1. Ensure ACTED Representation in the area of activity

Representation vis-à-vis provincial authorities:

Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.

Representation vis-à-vis Donors:

Establish and update contact details of potential Donors active in the area of activity;

Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;

Circulate the Annual Report.

Representation amongst other international organisations:

Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial level;

Ensure maximum visibility of the Agency amongst the NGO community at provincial level;

Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.

More generally, the project manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.2. Contribute to the development of a global intervention strategy and to support its implementation at provincial level

Analyse the context and develop strategic plans, in consultation with the Country Director:

Gather and analyse information regarding opportunities and risk;

Define an operational strategy for finances and HR.

Implement the financial strategy:

Oversee drafting of projects and budget development;

Lead fund-raising and negotiations with Donors in the area of intervention;

Lead the application and adherence to contract terms and requirements;

Supervise overall financial commitments and financial risk.

Implement the operational strategy:

Supervise Project Managers of the area of intervention in project implementation;

Help the various teams in negotiations with provincial/local authorities and partners;

Ensure global coordination and complementarity amongst projects within the area of intervention;

Assess activities and ensure efficient use of resources.

Oversee reporting procedures:

Develop a reporting schedule with regard to Donor deadlines;

Plan and supervise the development of narrative and financial reports;

Ensure adherence to FLAT procedures.

More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.3. Oversee Staff and Security

Guide and direct the staff of the area of intervention:

Organise and lead coordination meetings;

Prepare and follow work plans;

Ensure a positive working environment and good team dynamics (solve out potential conflicts);

Promote team working conditions in the limit of private life;

Adapt the organigramme and ToRs of personnel according to the area development;

Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);

Contribute to the recruitment of expatriate staff:

Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;

When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.

Oversee staff security:In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;
Update the security guidelines in the area of intervention;
Ensure that security procedures are respected by the whole staff.
Qualifications

Master Level education in a relevant field such as International Relations or Development

Project management experience (management, planning, staff development and training skills) in development programmes

2-5 years previous work experience in a relevant position

Proven capabilities in leadership and management required

Excellent skills in written and spoken English

Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Ability to work well and punctually under pressureConditions

Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

Additional monthly living allowance

Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)

Transportation costs covered, including additional return ticket + luggage allowance

Provision of medical, life, and repatriation insurance + retirement packageSubmission of applications
Please send, in English, your cover letter, CV, and three references to jobs@acted.org
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information and job application details, see; ACTED NGO Jobs in Kenya