Overview
KOMAZA is an award-winning social enterprise working to end rural poverty by developing economic opportunities for smallholder farmers living in Africa’s infertile and drought-prone regions. Founded in 2006 and based in Kenya, our innovative grassroots model dramatically boosts household income for rural families by equipping them with resources, knowledge and market linkages to produce high-value climate-appropriate crops on their previously degraded land.The Procurement & Fleet Manager must be able to work well with people from a diverse range of educational and professional backgrounds. This position provides for significant professional development and career growth opportunities for an individual who is extremely hard working, bright and passionate about doing challenging and rewarding work for a fast-growing organization.
The Role
The Procurement & Fleet Manager will coordinate all procurement and fleet support services for Komaza’s head office in Kilifi town. Responsibilities include, but are not limited to:
· Procurement Budgeting and Planning: Create and manage monthly and annual procurement plans and budgets. Plan weekly petty cash requests; minimize volume of cash transactions using cheques and Mpesa.
· Procurement Requisition Management: Manage requisitions using an organized spreadsheet (and eventually a bespoke Salesforce MIS) to ensure necessary documentation is provided and filed for future cross-referencing with finance records.
· Supplier Management: Maintain accurate, comprehensive and updated supplier database to inform timely and cost-effective purchasing decisions.
· Fleet Purchases: Create and manage procurement plans for fleet purchases. Conduct comparative purchase analyses weighing urgency of need, alternatives and cost. Ensure warranty support is adequately provided for new vehicles.
· Fleet Maintenance: Create and manage schedule for fleet maintenance using bespoke Salesforce MIS.
· Fleet Administration:
o Create, train and enforce minimum competencies for staff operating vehicles. Ensure all motorbike riders are equipped with and use safety gear at all times.
o Ensure fleet is adequately insured, in good working order, and properly equipped at all times.
o Create and manage a daily user logs. Manage fleet rotation if vehicles are unavailable.
o Create and manage incidents and accidents logs. Implement preventative measures to mitigate accidents. Create and provide dependable emergency response procedure.
· Fleet Disposals: Regularly evaluate whether to keep or sell older vehicles. Create and manage cost-effective, transparent vehicle sale and disposal.
Qualifications & Traits
- Diploma in automotive engineering or higher at a minimum. Preferred undergraduate degree in Business Administration or a related field.
- Minimum 3 to 5 years’ experience in procurement and / or fleet management.
- Excellent spoken and written communication skills; fluent in English and Kiswahili.
- Computer savvy in Word, Excel and PowerPoint; typing speed of 30 WPM or faster; capable and eager to learn Salesforce.
- Attention to detail, organized, autodidactic.
- Proven ability to manage self and others with minimal supervision; able to provide constructive criticism, motivate and coach direct reports.
HOW TO APPLY:
To apply for this position, send a one-page cover letter explaining why you are a good fit for this role and your CV of no more than two pages to recruiting@komaza.org with the subject line “Procurement & Fleet Manager Application.” Please avoid sending additional materials or attachments such as certificates and copies of your degree until requested to do so.
Start Date: As soon as possible
Compensation & Benefits: KES 50,000-100,000 per month based on qualifications and experience
