Siginon Group Jobs in Mombasa

At Siginon Group, our determination to achieve our vision of being Africa’s world class logistics company is the driver of everything we do.We are proactively designing systems and processes that ensure operations excellence and peace of mind for our customers.
Block by block, we are building a team of Qualified, Motivated, Competent and Energized individuals with a Winning culture to drive this vision.
It’s with this in mind that we announce the following vacancy based in Mombasa.
1. Accounts Team Leader
1 Position
Reporting to the Divisional Finance Manager (SIGINON CFS)
Purpose of Position: Takes charge of the unit’s finance function, manage the budget, financial transactions and provide financial guidance to enable proper decision making, statutory compliance and implement financial controls.
Responsibilities and Authority

Approve all Journal Entries, Cheque vouchers, Receipt, and Adjustments Vouchers.

Ensure that the finance function is properly administered and monitored, including credit control, and ensure appropriate financial regulations and controls are in place and in use at all times.

Ensure timely debt collection & payment to suppliers; certify that all accounts receivables and payables are properly reconciled.

Plan, organise and review the work and performance of staff reporting to this function.

Ensure timely and accurate statutory returns e.g. Value Added Tax, Withholding Tax, and Installment tax.

Undertake proper cash management in the division and certify the bank reconciliation reports.

Prepare the division’s Balance Sheet schedules ensuring that these are properly updated, analyzed and reconciled every month.

Analyze the monthly financial & variance reports and assist in the preparation of a business review reports commenting on the financial performance.

Assist in the preparation of the annual budgets.

Assist in the preparation for Statutory Audits and ensure that the reports presented comply with International Financial Reporting Standards (IFRS).

Develop a thorough understanding of the SAP ERP; ensure data integrity and consistency to optimize company information systems.

Undertake fixed asset accounting and assist in project accounting.

Support decision making in the division, monitor and provide suggestions to enable continuous improvement of the business.Qualifications and Experience
Academic Qualifications

Bachelor’s degree in Accounting or Finance

CPA FinalistExperience:

3 Years’ experience in a supervisory accounting role

Experience in Cargo logistics an added advantage.

Proficiency in Microsoft Office including Excel, Word, and PowerPoint.

Experience with ERP systems required – Use of SAP and CFS systems an added advantage.

Strong cost management background and excellent analytical skills with sound understanding of accounting principles.2. Sales Executives
3 Positions
1(One) Reporting to the General Manager – Supply Chain and 2(two) reporting to the Terminal Manager
Job Purpose: For supporting the team in the day-to-day management of queries, issues and requests from our existing customer base with the aim of retaining their business and providing the basis on which they will want to expand working with us by continually improving on the service we provide.
Key Responsibilities

Researches, analyzes, disseminates and maintains market intelligence information from a variety of third-party data sources on prospect accounts

Uses market research information to enhance sales success with potential clients

Prepare analysis, agendas, content, materials, and follow up documentation as appropriate to assist sales teams in exploring client needs during the course of the sales process

Processes quotes on behalf of the sales team

Maintains and analyzes all won/lost information

Provide support for ongoing customers by answering questions, tracing order status or product shipments and resolving problemsAcademic Qualifications:

Degree in Sales & Marketing or any related field

Diploma in Sales & MarketingWork Experience

3 years in a similar position3. Tenders & Quotations Officer
1 Position
Reporting to the General Manager
Key Responsibilities:
1. Develop quotations’ templates with standard costs included, indicating all conditions and rates for storage, demurrage, as well as Siginon policies and requirements. This shall be developed for all SGL product lines, Mombasa and Nairobi.
This will consequently facilitate easy quotations preparations as there will be very few variables to be decided by the sales / prospecting depending on the clients’ needs, market and competitor intelligence.
2. Develop quotations workflow system to enable all quotes to be generated automatically and serialized for future reference and analysis of hit and miss rates / reasons. All quotation documents must be generated from this file only and must be referenced at the point of generation to capture the dates, staff uploading, etc. To be done in liaison with IT.
3. Develop a database / shared folder to include the standard / recommended pricing for all SGL products and services, Mombasa and Nairobi. This will then be continuously used as a guide by sales and prospecting staff to determine what to quote to various prospects.
4. Develop / create and maintain a repository for all tendering documentations requirements, e.g. copies of company profile, certificate of incorporation, AEO certificate, organogram, driver training information. This will be used by sales staff in preparation of the tenders to various clients.
5. Profile and identify reliable WCA agents from countries in which we are expected to forward from. Obtain the relevant countries from sales staff.
6. Assist the sales staff in preparation of complex and large tenders and quotations and provide market intelligence as required. (Target: on going)
7. Manage all the WCA enquiries, website enquiries and all sales coming directly to the company. Target a conversion rate of 35% Provide monthly report on this with clear details.
As a member of sales team:

Provide a weekly activity plan / report every Friday by 2.00 pm to be used in the Monday weekly review meetings

Deliver monthly gross profit in line with performance objectives

Prepare and submit monthly report by the 5th day of the following month.

Once items 1 – 4 are completed effectively, you will perform other duties on, on- going basis as part of the SGL sales team.Qualifications and Experience:
Academic:

Degree in Business Administration, Procurement & supply chain, Commerce or related field.Professional:

Knowledge in clearing and forwarding business, warehousing and projects managementExperience:

More than 5 years in a similar role in a large organization.4. Procurement Officer
1 Position
Reporting to the Finance Director – Siginon Group Ltd
Job Purpose: To lead the development and operation of a successful supplier management strategy and infrastructure relating to agreed supplier spend categories and manage the established processes to deliver quality services to customers in keeping with the company’s overall procurement strategy to meet Siginon’s business objectives.
Main Responsibilities:

Advise the Finance Director on appropriate procurement strategies and implement the approved plans

Design, implement and review procurement policies and procedures in line with overall company objectives.

Conduct market research to identify pricing, availability and benchmarks.

Contract and manager service providers.

Design, implement and review procurement policies and procedures.

Maintain supplier contacts.

Evolve procurement initiatives in liaison with IT Department.

Develop and train procurement manpower.

Prepare procurement budget and provide realistic pricing information.

Liaise with various governmental, non-governmental and other agencies to ensure compliance with the law.

Develop category spend strategy, in line with overall procurement strategy and agreed targets for cost and quality.

Develop the profile for procurement across all areas of the company, providing effective leadership, guidance and expertise in all aspects of procurement.

Select, negotiate with and maintain motivated approved supplier relationships that deliver agreed cost, service and quality standards.

Closely monitor and manage supplier cost, service and quality performance. To conduct price analysis and when necessary obtain cost analysis.

Appraise staff, identify their strengths and weaknesses and recommend suitable training to develop their potential

Liaises closely with key stakeholders/internal customers in the development and coordination of supplier selection criteria.

Ensure satisfaction of the internal customer in the quest to satisfy the ultimate customer.

Provide secretarial service to tender, seeking quotations, analyzing and tabling results and your professional recommendation to tender, management or Finance Director as the case may be.Qualifications and Experience:
Academic:

University Basic Degree from a recognized University.Professional:

Diploma in Purchasing and Supplies

Member of recognized professional body for Procurement Specialists.Desirable Attributes:

Integrity beyond reproach

Natural team player

Innovative individual.Experience:

Upto 10 years working experienceHow to Apply
If you believe that you have what we it takes, please submit your application and detailed CV indicating your current and expected remuneration by emailing grouphr@siginon.com to reach not later than September 20, 2015