Tharaka Nithi County Government
Tharaka Nithi County Assembly
County Assembly Service Board
1. Clerk of County Assembly
One Position
Duties and Responsibilities
- The Administrative head of the County Assembly;
- The Accounting Officer/ Authorized Officer for the County Assembly;
- Secretary to the County Assembly Service Board;
- Responsible for implementation of all policy decisions of the County Assembly Service Board;
- Responsible for Enhancing public understanding and knowledge of the work of the County Assembly and increasing public accessibility;
- The Principal Adviser on all legislative procedures, practices, conventions and traditions to the Speaker of the County Assembly, other Presiding Officers and to all Honorable Members of the County Assembly;
- The Chief advisor to the Speaker in the exercise of all powers and functions that belong to the Speaker and through the Speaker, to the Assembly.
- He acts under authority and takes decisions in the name of the Speaker.
- Orders passed by the Clerk are the orders in the name of the Speaker, and the latter accepts full responsibility for those orders;
- Responsible for marshaling all legislative measures passed by the County Assembly;
- Development planning, strategy and vision 2030.
Requirements for Appointment
- Pursuant to the provisions of section 12 of the County Governments Act, a person shall not be qualified for appointment as a Clerk of the County Assembly unless such person:-
- Is a citizen of Kenya;
- Holds a degree from a university recognized in Kenya or its equivalent;
- Has at least five years relevant professional experience;
- Meets the requirements of leadership and integrity set out in Chapter six of the Constitution;
- Has obtained the approval of the County Assembly upon a recommendation of the County Assembly Service Board
2. Deputy Clerk
One Position
Duties and responsibilities
- General supervision of all Departments;
- External relations including international/national, inter-County Assemblies relations, conferences protocol and Intergovernmental Relations;
- Enhancing public understanding and Knowledge of the work of the County Assembly , increasing public accessibility and awareness and the operations;
- Offering procedural advice to Mr. Speaker, other presiding officers and members of County Assembly as required and overseeing the proceedings of the House;
- Preparation and presentation of orientation programmes for newly elected members of County Assembly;
- Introduction and management of county Assembly internship programmes, seminars & workshops.
Requirements For Appointment:
For appointment to this grade, a person will have;
- Meritoriously executed supervisory duties and responsibilities in a related organization for at least three (3) years;
- Served in, and shown proven and enduring flair for parliamentary procedure and practice, and have wide experience of the role, functions and operations of a legislature or a local authority, through exhaustive service in all spheres of a legislative body;
- Have attended a Senior Management course from a recognized institution or the equivalent; and,
- A degree in a relevant field from a university recognized in Kenya.
3. Clerk Assistant
1 Position
Duties & Responsibilities:
- Planning and carrying legislative, procedural or committee services;
- Coordinating operations of a group of functions in the Assembly;
- Advising the Speaker, members and other officers on legislative procedure & practices
- Co-ordinating operations of Assembly chambers;
- Co-ordinate activities relating to seminars, conferences and workshops.
- Assisting in ensuring adherence to parliamentary procedure, practice, conventions, tradition and etiquette;
- Research involving search for fresh information/facts by consulting appropriate sources like documents or persons;
- Offering administrative services in the County Assembly Service.
Requirements for Appointment
For appointment to this position a candidate must be in possession of;
- A degree from a University recognized in Kenya in any of the fields in law, engineering; finance, management, natural resource management, education, planning, development studies, gender studies o accounting;
- Demonstrable flair for Commonwealth and Kenyan Legislative procedures;
- Demonstrable interest and commitment to the aims, objectives and principles of a devolved legislature;
- Good command of spoken and written English and Swahili coupled with demonstrable report writing skills.
4. Administrative Officer
One Position
Duties and Responsibilities:
- Implementing organizational strategies and policies. Plans the use of materials and human resources;
- Carrying out general office management, transport, Registry, Security and Safety;
- Provision of offices for all staff;
- Provision and supervision of all office equipment;
- Ensuring a conducive working environment, that is clean and secure;
- In conjunction with the Sergeant at Arms, provide designated parking for members and staff of the County Assembly Service;
- Setting and overseeing internal operating rules and regulations;
- Perform any other duties that may be assigned or delegated by the County Assembly Service Board.
- Establish efficient records, filing and trucking systems for all office inventory, mails, and files, monitor their movement and effect correspondence;
- Providing strategic policy direction for efficient and effective service delivery;
- Ensuring compliance with the national values and principles of good governance as stipulated in the Constitution;
- Promote high standards of professionalism in administrative services;
- Perform any other duties that may be assigned or delegated by the County Assembly Service Board.
Requirements for Appointment:
- Possess a Degree in Public Administration, Social sciences, or its equivalent from a recognized University;
- Must have served for a minimum of 3 (three) years in an equivalent position;
- Must demonstrate strategic planning skills and ability to design and implement short – term, medium-term and long term plans. Capable of taking initiatives;
- A visionary team-player with leadership abilities to manage physical, human, financial and other corporate resources;
- Possess effective communication skills and abilities.
5. Human Resource Management Officer
(One Position)
Duties and Responsibilities
- The jobholder will be responsible for the effective organization and administration of Human Resource Management Services in the County Assembly Service in accordance with the rules and regulations of the County Assembly Service Board with a view to ensuring that employees are properly facilitated for effective performance and productivity, through:
- Staffing, HR Planning, Promotions and Deployment;
- Compensation and regular job evaluation;
- Job performance entailing development of job description and specifications, performance appraisal, training and development, incentive structures and enforcing discipline;
- Employee relations and welfare issues;
- Development of HR Policy, Rules, Regulations and Policy, including Terms and Conditions of Service;
- Pursuant to the foregoing, develop and install the following systems:
- HR Audit systems; Job Evaluation tools, mechanisms and systems;
- Schemes of Service; HR Manuals; and Payroll systems.
Requirements for Appointment
- A degree in Human Resource Management, or
- Higher Diploma in Human Resource Management with 5 (five) years work experience;
- Be a registered IHRM member;
- To have served for at least 3 (three) years’ experience in a Human Resource Office in a legislative body or its equivalent in the public/private service;
- A thorough understanding of Human Resource Management policies, regulations and employee relations;
- Demonstrable high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resource and,
- Understanding of labour laws and other statutes that impact on human resource management.
6. Legal Counsel
One Position
The Legal Counsel shall be responsible for:
- Drafting of Private Members’ Bills;
- Drafting of amendments to Bills to be proposed to the Assembly by any Member of Assembly or any Committee of Assembly;
- Giving legal interpretation of Acts and Bills and generally giving legal advice on matters relating to the County Assembly Service;
- Providing legal advice to the County Assembly, Assembly Committees, the Speaker, the County Assembly Service Board and the Clerk;
- Ensuring that Bills passed by the County Assembly comply with the Constitution;
- Liaising with the Office of the County Attorney on litigation matters involving the County Assembly Service;
- Legal representation of the County Assembly and the County Assembly Service Board in court proceedings.
Requirements for Appointment
- Have a Bachelor of Laws degree;
- Be admitted as an Advocate of the High Court of Kenya
- Be registered as a Commissioner of Oaths
- Be in possession of a current practicing certificate; and
- Be proficient in the use of basic computer applications.
7. Administrative Secretary / Secretary
Three Positions
The services of the holder of this position will be either to the Speaker, Clerk or any other designated office in the Tharaka Nithi County Assembly Service.
Duties and Responsibilities:
- Typing duties; Data processing; Attending to visitors/clients
- Handling telephone calls, appointments, office equipment and stationery
- Ensuring security of office equipment, confidential documents and records
- Any other duties assigned from time to time.
Requirements for Appointment:
- A minimum of a KCSE grade C (C Plain) or its equivalent with at least a C (C plain) in English Language;
- An excellent command of both written and spoken English language;
- A diploma or higher diploma in Secretarial services from the K.N.E.C
- Typewriting 11 (40-50 w.p.m )
- A certificate in Computer Application from a recognized Institution;
- Relevant working experience in a busy organization of not less 5 years.
8. Secretarial Assistant
Two Positions
Duties and Responsibilities
- Typing duties; Data processing, attending to visitors/clients;
- Handling telephone calls,appointments,office equipment and stationery
- Ensuring security of office equipment, documents and records;
- Filling of documents and any other duties assigned
- Requirements for Appointment:
- A minimum of a KCSE grade C minus and English Language C plain
- A Certificate or Diploma in secretarial services from the K.N.E.C
- Typewriting 11 (30-40 W.P M)
- A certificate in Computer Application from a recognized Institution;
- Relevant working experience in a busy organization of not less than 3 years.
- Applicable Salaries and Allowances: Subject to the advice of the Salaries and Remuneration Commission under Article 230 (4) of the Constitution.
Preferential Criteria during Selection
Suitably qualified applicants will enjoy preferential treatment in the order below:
- Applicants already serving in positions at the Tharaka Nithi County Assembly;
- Qualified candidates in the Tharaka Nithi County Service;
- Applicants who are residents of Tharaka Nithi County;
- Candidates from marginalized groups;
Applicants from the rest of the Country.
Application Criteria
1. Persons interested in filling the above positions should submit applications in own handwriting accompanied by a Curriculum Vitae, certified copies of relevant Academic and Professional Certificates, National Identity Card or Passport, and other relevant supporting documents.
2. In addition, applicants for the position of Clerk of County Assembly should submit certificates of clearance from the Ethics & Anti-corruption Commission, Higher Education Loans Board, Criminal Investigations Department and the Kenya Revenue Authority as part of compliance with Chapter Six of the Constitution of Kenya. All applications should clearly indicate the position applied for in the reference line and be addressed to:
The Secretary,
County Assembly Service Board,
Tharaka Nithi County Assembly,
P.O.Box 694, Chuka.
and may be hand delivered to the Office of the Clerk of County Assembly located at the former Meru South County Council offices, so as to reach him not later than the 1st of August, 2013, Time 12.00 Noon.
Only shortlisted candidates will be contacted.
Tender Notice
Provision of Medical, Group Life Underwriting Services and Other General Insurance
The Tharaka Nithi County Assembly Service Board Invites bids as indicated herein:
Tender No: TNCASB/01/20132014
Cost per Document: KShs. 5,000/=
Interested bidders may obtain bidding documents from the former Meru South County Council Offices, at Chuka, during official working hours upon payment of a non-refundable fee of KShs. 5,000/=
Closing Date: 14/08/2013.
Time: 12.00 Noon.
