A company in the manufacturing industry in Mombasa is looking for an assistant accountant for its operations in Kenya.
Assistant Accountant
Reporting to the Financial Controller, as a member of the Administration and Accounting team, the primary responsibility of this position is to carry out the duties of a full accountant including general monthly stock taking.
The ideal candidate will have experience in a manufacturing environment combined with previous experience in accounting.
Excellent computer/data entry skills are essential with advanced proficiency in Microsoft Office applications. (Excel), Tally 09 ERP, Pastel ERP experience is a must.
Key Accountabilities:
Responsible for the accuracy and timely processing, recording of daily cheques issued and received including cheque book safekeeping.
Prepare cheque payment requisitions and making of manual cheques.
Posting all cheques received into the system allocating them with their corresponding customer/supplier invoices.
Posting of sales invoices into the system in corresponded with the Delivery Note/Order (DO) and getting them authorized by the Financial Head.
Reconciling the A/Payable and A/Receivable on a monthly basis
Providing both Debtors/creditors aging analysis on weekly basis.
Match all invoices with their corresponding purchase orders (PO) and Goods Received Note (GRN) where required and process them through the system.
Review discrepancies with Purchasing Department in matters of GRN/PO
Invoice as required for inter-company related expenditure.
Enter approved expenses ensuring proper Invoices coding is maintained.
Prepare weekly/monthly cheque run for Accounts Payable/Receivable.
Pull corresponding invoices, Select invoices for payment after getting approval from Financial Controller then print/make cheques and send them to supplier with enclosures if required.
File cheque copies with attached supplier invoices listing.
Maintain the Accounts Payable/Receivable Vendor Master for all new suppliers.
Respond to all vendor inquiries including payments.
Posting entries to General Ledger as per the authorization by the FC.
Reviews, processes, codes and post in the system all authorized invoices.
Ensures timely entry of data to the accounting system to necessitate monthly reporting.
Processing and emailing of monthly statements for both suppliers and customers.
Manage all filing requirements.
Performs any combination of following calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records:
Produce accurate documents/reports within negotiated time frames.
Organize and prioritize workload so as to allow for regular flow within acceptable time frames.
Maintaining and filing of all statutory returns VAT, NSSF, NHIF, PAYE, DIT,KEBS and/or any other as required to their respective governmental bodies.
Handling all daily cash transactions getting authorization and keeping petty cash float.
Managing monthly and annual stock taking and providing the monthly report as required as per the Financial Head guidelines.
In charge of making daily sales invoices as per the dispatch requisition and liaising with dispatch and sales department to reconcile and provide accurate monthly reports of the same
Responsible for organization of both monthly and annual stock taking and provide reports for the same.
Liaise and assist with company Auditors as per the Financial Head when required.
Responsible for the accuracy and timely processing, recording of daily cheques issued and received including cheque book safekeeping.
Prepare cheque payment requisitions and making of manual cheques.
Posting all cheques received into the system allocating them with their corresponding customer/supplier invoices.
Posting of sales invoices into the system in corresponded with the Delivery Note/Order (DO) and getting them authorized by the Financial Head.
Reconciling the A/Payable and A/Receivable on a monthly basis
Providing both Debtors/creditors aging analysis on weekly basis.
Match all invoices with their corresponding purchase orders (PO) and Goods Received Note (GRN) where required and process them through the system.
Review discrepancies with Purchasing Department in matters of GRN/PO
Invoice as required for inter-company related expenditure.
Enter approved expenses ensuring proper Invoices coding is maintained.
Prepare weekly/monthly cheque run for Accounts Payable/Receivable.
Pull corresponding invoices, Select invoices for payment after getting approval from Financial Controller then print/make cheques and send them to supplier with enclosures if required.
File cheque copies with attached supplier invoices listing.
Maintain the Accounts Payable/Receivable Vendor Master for all new suppliers.
Respond to all vendor inquiries including payments.
Posting entries to General Ledger as per the authorization by the FC.
Reviews, processes, codes and post in the system all authorized invoices.
Ensures timely entry of data to the accounting system to necessitate monthly reporting.
Processing and emailing of monthly statements for both suppliers and customers.
Manage all filing requirements.
Performs any combination of following calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records:
Produce accurate documents/reports within negotiated time frames.
Organize and prioritize workload so as to allow for regular flow within acceptable time frames.
Maintaining and filing of all statutory returns VAT, NSSF, NHIF, PAYE, DIT,KEBS and/or any other as required to their respective governmental bodies.
Handling all daily cash transactions getting authorization and keeping petty cash float.
Managing monthly and annual stock taking and providing the monthly report as required as per the Financial Head guidelines.
In charge of making daily sales invoices as per the dispatch requisition and liaising with dispatch and sales department to reconcile and provide accurate monthly reports of the same
Responsible for organization of both monthly and annual stock taking and provide reports for the same.
Liaise and assist with company Auditors as per the Financial Head when required.
Key Result Areas:
Up to date tidy accurate files with prompt availability of documents/files.
Timely/accurate data input and reports.
Up to date tidy accurate files with prompt availability of documents/files.
Timely/accurate data input and reports.
Desired Attributes:
Ability to meet deadlines.
Listening skills and ability to use appropriate interpersonal skills.
Both personal and Non-personal judgmental attitude.
Understand differences, value and respect authority.
Strong organizational skills with analytical mind.
Ability to perform duties with awareness of all requirements and policies without much supervision.
Willing to relocate
Age limit 28years.
Ladies preferred.
Ability to meet deadlines.
Listening skills and ability to use appropriate interpersonal skills.
Both personal and Non-personal judgmental attitude.
Understand differences, value and respect authority.
Strong organizational skills with analytical mind.
Ability to perform duties with awareness of all requirements and policies without much supervision.
Willing to relocate
Age limit 28years.
Ladies preferred.
There is no supervisory responsibility for this position.
Salary Kshs 40,000
The candidate should:- Having working experience in Tally 09 ERP a must and/or Pastel ERP and able to join immediately or within a short notice.
Skilled and working Experience in applying financial reporting standards (IFRS) and/or GAAPEducation and/or Experience:
Bachelors Degree in Finance, Economics and/or business management /administration specialized in Accounts/finance with minimum of three year’s job-related experience with a minimum of CPA II Section Four
Or CPA III Section 6 with 3 years Job related experience.
Advanced level with Microsoft Office Suite (Excel) a must.
Skilled and working Experience in applying financial reporting standards (IFRS) and/or GAAPEducation and/or Experience:
Bachelors Degree in Finance, Economics and/or business management /administration specialized in Accounts/finance with minimum of three year’s job-related experience with a minimum of CPA II Section Four
Or CPA III Section 6 with 3 years Job related experience.
Advanced level with Microsoft Office Suite (Excel) a must.
If you think you are up to the challenge please send your CV with a day telephone contact with three references one of which must be your current/previous employer by 9th August 2013 toducraeconsult@gmail.com.
Please do not attach any certificates.
Only successful candidates will be conducted for the interview.
If you do not hear from us by 15th please consider your application unsuccessful.
