UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Kenya
Kenya The UNOPS Kenya office manages more than 60 projects in around 10 countries of eastern and southern Africa. UNOPS in Kenya helps partners achieve their project goals in sectors including: governance, education, health, the environment, grant management and rural development.
Background Information - Job-specific
The 2013 Global South-South Development (GSSD) Expo, a high-profile event for South-South Cooperation, will be hosted by the UN Environment Programme (UNEP) on 28 October to 1 November on the UN compound here in Nairobi.
From its launch in 2008, the GSSD Expo has since become an annual event with the first Expo hosted by UNDP (New York, 2008); the second by the World Bank (Washington DC, 2009); the third by ILO (Geneva, 2010); the fourth by FAO (Rome, 2011); and the fifth by UNIDO (Vienna, 2012).
This global event will be attended by close to 2,000 delegates, including Heads of State and Ministerial representatives of over 100 UN Member States, the President of the UN High-level Committee on South-South Cooperation, the President of the G-77 and China, the Heads of around 25 UN agencies, and a large number of private sector and civil society organizations.
This UNEP-hosted Expo is expected to be very dynamic, interactive and serve as an effective platform for the exchange of innovative South-based solutions. Critical to the realization of this goal is the design, build and operation of a Pavilion, a custom-built structure (est. area of 600 to 800 sq. m) that will serve as an integrated platform for collaborative outreach, awareness raising and interactive exchange.
The Pavilion is envisioned to house a ‘Marketplace' of solutions for up to 60 exhibitors, an Auditorium for a week-long programme of symposia, dialogues, media events for up to 100 persons, and an Event Hall for special evening receptions, award ceremonies and gala dinners. Its construction and operation will be environment-friendly (use recycled and locally sourced building materials), energy-efficient, and will feature an open, flowing, flexible layout (enables reconfiguration of space for different functions, if necessary).
Objective
The main objective of the service is:
(i) To conceptualize and design the Pavilion structure and internal fit-out including sketches, drawing, detailing and material requirement.
(ii) Provide technical specifications for the supply of materials and construction of the Pavilion in the Invitation to Bid (ITB)
On-site collaboration with the vendor approved to construct the Pavilion and modify/review sketches/design as need arises.
Functional Responsibilities
1. Purpose and Scope of Assignment
The consultant will be engaged to provide services in connection with the design of the UNEP Pavilion for the Global South -South Development Expo 2013 scheduled to run from 28 October to 1 November 2013 in Nairobi, Kenya.
The Pavilion needs to consist of and include:
- A temporary waterproof structure to house areas and internal fit out as noted below. (Inclusive of briefing and consulting with awarded build contractors)
- Internal design and fit-out as per guidelines noted below. (Inclusive of briefing and consulting with awarded build contractors)
a. A Welcome Hub: To hold a reception desk to facilitate visitor management where necessary, hand-out facilitation and Electronic Daily Event Schedule.
b. An Exhibition Floor:
- An interior area for min 50, maximum 60, non-paying exhibitors sized at 3x2m (6sqm) each.
- The 'modular booth' fit out will be supplied, including power, distribution and internet, but excluding technical equipment.
- A further interior area of about 100 sq m for 2 to 4 paying private sector exhibitors (fit-out for this will be the individual responsibility of the private sector exhibitors)
- The Global South-South Assets and Technology Exchange Space: to be located in a prominent spot in the Pavilion and will consist of a standard exhibition booth, and a 'coffee-table' style space where the business facilitation/negotiations can take place. Will also require a projector and a screen as well as 2-3 computer workstations with internet connection for real-time project uploads.
- An 'Idea Exchange' Atelier: Seating booth areas to encourage dialogue. Mix of 2 pax, 4 pax. Size to be approximated on finalization of all deliverables.
- Auditorium: The area would require a small stage and seating for 100 persons (seating to be confirmed once all areas have been detailed), podium, hired tech and audio equipment.
- Event Hall – An area for evening events such as receptions or sit-down dinners for a maximum of 500 guests
- An area for refreshment service will be included (entrance and setup to be accessed via back end and will not affect the daily operational delivery. Catering facilities to be set up at the back of house.)
Processes will include:
- Briefings, On Site Recce to establish site feasibility and considerations, concepts, drawings, detailing and recommended materials based on the budget available.
- The consultant shall work with UNEP to design, provide event solutions and shall liaise and co-ordinate with UNEP's Responsible Programme Officer.
- The consultant's services shall exclude the purchase and/or rental of equipment for the Pavilion.
Duties and Responsibility
The consultant shall:
- Explore and present conceptual ideas.
- On approval on concepts, develop said concepts, finalise, design, detailing and material recommendations.
- Based on timing and budget limitations, revisions will be limited to 2 and do not include redesign of space once approved.
- Provide detailed specifications for the ITB to source supply and installation of the approved design.
- On-site collaboration with the contractor during construction of the Pavilion to modify/review sketches/design as need arises.
The consultant will deliver all Services in close liaison with, and subject to approval of UNEP.
2. Monitoring and Progress Controls
- Present first draft of concept ideas and sketches within 7 days
- Finalise design and architectural drawings within 14 days
- Provide detailed specifications for the supply of materials and construction of the Pavilion within 17 days.
Competencies
- Ability to work in a highly creative manner, to accomplish results that are both visually attractive as well as functional
- Excellent social skills and demonstrated ability to be flexible and respond to recommendations as part of a review and feedback process
- Excellent planning and organizational skills, including demonstrated ability to meet deadlines and work under time pressure. d. Key Competencies
- (Technical knowledge, managerial competencies or other personal competencies relevant to the performance of the assignment)
- Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
- Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.
- Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyses information skilfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
- Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
- Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Education/Experience/Language requirements
Education
- Advanced degree in Graphic Design or Architecture. Bachelor's degree plus additional years'experience may be accepted
Work Experience
- At least 5 years of relevant technical experience
- Designed at least one similar structure in the past 3 years
Language Requirements
- Fluency in written and oral English.
Certification
- Prince2 or similar project management certification an asset
Contract type, level and duration
Contract type: IICA Contract level: IICA 2
Contract duration: 1 month For more details about United Nations staff contracts, please follow this link: http://www.unops.org/english/whoweneed/contract-types/Pages/United-Nations-staff-contracts.aspx
Additional Considerations- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
