Administrative Assistant - Fixed Asset (6 Months Fixed Term Contract)

British-American Investments Company (Kenya) Limited is a leading diversified financial services Group in the country offering a wide range of Insurance and Asset Management services to individuals, small businesses, corporations and government entities.British-American is a global financial services company with offices in London, Mauritius, Malta and Kenya.
1. Administrative Assistant - Fixed Asset (6 Months Fixed Term Contract)
The position reports to the Administration Manager on all day to day operations.
Key Responsibilities

Ensure the Fixed Assets Management policy is followed to the letter

Create and monitor a system of controls, procedures, and forms for the recordation of fixed assets

In liaison with HR Business partner deal with and follow up on all fixed assets requests by the business

Ensure all the assets are tagged immediately they are acquired

Collect and collate asset related forms for action and custody

Ensure smooth process flow in terms of Asset Life Cycle from acquisition through to disposal

Ensure all disposals and acquisitions are done correctly and timeously

Assist in ensuring that assets movement forms are filled and duly approved prior to moving the items and maintain proper records

Monthly reconciliation of fixed assets and reporting to management

Participate in externally contracted verification exercise

Liaise with various departments especially to understand the nature of the items and therefore advise on appropriate classification

Review and update the detailed schedule of fixed assets

Conduct periodic physical inventory counts of fixed assets

Conduct analysis related to fixed assets as requested by management

Conduct repair and maintenance needs of the business and ensure that this is procedurally done

Other duties as may be assigned from time to time.Competency Requirements

Bachelor’s degree in accounting or business related courses

In-depth knowledge of fixed asset accounting

Proficient with Microsoft Office

Ability and flexibility to work extra hours if needed

A minimum of 2 years previous fixed assets experience essentialClosing Date: Wednesday, August 13, 2014
Key Skills/Specialization
Bachelor’s degree in accounting or business related courses
For more information and job application details, see; Administrative Assistant - Fixed Asset (6 Months Fixed Term Contract)