Chai Savings and Credit Co-operative Society Ltd is looking for a self-driven and results-oriented person to fill the following position.
Personal Assistant to the CEO
1 Position
Reporting to the Chief Executive Officer, the holder of this position will be responsible for provision of secretarial and administrative support to the Society.
Duties and Responsibilities will entail:-
- Preparing and managing correspondence, reports and documents
- Arranging and coordinating meetings and taking minutes as assigned
- Organizing CEO’s office and ensuring the CEO is well prepared for meetings
- Arranging and confirming appointments
- Reviewing and ensuring efficiency in record keeping & retrieval of documents
- Facilitating easy co-ordination between the CEO’s office and the various departments
- Arranging travel and accommodation for staff including booking of tickets, car hire, etc
- Ensuring proper housekeeping of the office premises
- Carrying out background research and presenting findings
- Liaising with clients, suppliers and other staff
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
Person Specifications
- A motivated and goal oriented individual
- Flexible to understanding people’s point of view as well as demonstrate willingness to change ideas or perceptions
- Be proactive and a team player
- Hold high level of Integrity and commitment to the Society
- Ability to multi-task and work under pressure
- Possess excellent interpersonal, communication and time management skills
- Demonstrate leadership and managerial skills coupled with exceptional planning and organisation skills
Qualifications / Skills
- KCSE - minimum of grade C+
- Degree in Business Administration /Secretarial or related field
- A relevant Postgraduate Diploma will be an added advantage.
- 5 years’ experience in a similar position
- Have Certificate in Computer applications
Interested candidates who meet the set criteria may submit their applications with a detailed CV, copies of their certificates, and names and contacts of three referees, expected remuneration and daytime telephone contacts to:
The Chief Executive Officer,
Chai SACCO Society Ltd,
4th Floor, KTDA Plaza,
P.O Box 278-00200,
The Chief Executive Officer,
Chai SACCO Society Ltd,
4th Floor, KTDA Plaza,
P.O Box 278-00200,
Nairobi.
Application deadline: Monday, 12th May 2014.
Only short-listed candidates will be contacted.
Chai Sacco is an equal opportunity employer.
