Freedom House promotes the spread of freedom and democracy around the world through research, advocacy, and programs that support frontline activists. We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World, Freedom of the Press, Freedom on the Net,andNations in Transit. With 13 field offices and two U.S. offices, we support the right of every individual to be free.
Position Summary
Freedom House is seeking an Administrative Assistant to manage the office affairs to support implementation of civil society projects in East Africa. The Administrative Assistant will play a supporting role in office finance and administrative functions, including logistics. This position will be based in Nairobi, Kenya and will report to the Project Director.
Minimum Qualifications
- Bachelor’s degree.
- Minimum 1 - 2 years of experience working in an office setting.
- Strong ability to communicate effectively in English, both verbally and in writing.
- Mastery of MS Office Suite, specifically Excel and Word.
- Prior experience working with an NGO preferred.
- Ability to organize receipts, documents, and information from multiple sources.
- Knowledge of general financial management.
- Knowledge of Kenyan transport, accommodation, and banking practices.
- Ability to analyze financial information efficiently and accurately.
- Ability to effectively write reports, maintain documentation, and complete required forms.
- Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
Essential Duties and Responsibilities
- Manage day-to-day office operations, including supplies, travel logistics, and scheduling.
- Assist the PD and Finance Officer with the office support systems including negotiations with vendors and service providers in the most cost effective manner.
- Assist technical staff with the logistics associated with program activities, both within and outside of Nairobi.
- Assist with financial reporting as needed, including organizing office finances in coordination with the Finance Officer.
- Support other staff members as needed.
- Other duties as assigned by Project Director
Work Environment and Physical Demands:
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer:
This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.
This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.
HOW TO APPLY:
Qualified and Interested Applicants
We invite qualified candidates to complete an online application and submit a resume, and cover letter,with salary history and desired salary.
Candidate cover letters should specifically address how their previous experience relates to the duties and qualifications listed above. Only candidates who respond to these as well as the salary requirements will be considered for the position.
Only candidates who have been selected for an interview will be contacted.
This vacancy is open to those candidates with relevant permits to work inKenya .
No relocation costs will be covered by Freedom House.
EOE M/F/D/V
