Protocol Assistant Jobs in Nairobi

Post level: GSA5
Department: Interafrican Bureau for Animal Resources
Supervisor: Senior HR and Administration Officer
Duty Station: Nairobi, Kenya
Major Duties and Responsibilities
The duties and responsibilities of the Protocol Assistant will include the following:

Welcome and see-off Elected Officials and guests at the Airport.

Obtain Visas for staff members from all Embassies;

Process duty-free declarations and follow up all correspondence addressed to Customs Department, e.g. clearance of medicines, etc

Assist staff members in obtaining Customs Clearance upon separation from the organization. Assist staff and their family members at the Airport on initial recruitment

Process requests for Special I.D. Cards (resident permits) and Visas from the Ministry of Foreign Affairs and the Immigration Authorities;

Welcome and assist delegates at the Airport on their arrival and departure during AU-IBAR Meetings;

Liaise with Transport Officers regarding transportation for VIPs, guests and delegates from/to the Airport and hotels;

Welcome and usher guests during official functions and meetings/conferences;

Perform and follow up other duties of ceremonial nature, i.e. official cocktails, receptions, luncheons. Distribute invitation cards for official functions of the AU-IBAR;

Service AU-IBAR meetings/conferences;

Ensure that all name plates of AU Member States and other Organizations are sufficiently available and kept in order;

Follow up the printing of name plates, invitation cards, conference badges and registration forms frequently used by the office;

Process and follow up all correspondence to the Kenya Transport Authority, regarding:
1. Change of driving licenses;
2. Transfer of car ownership booklets;
3. Obtaining of number plates for AU-IBAR and staff members' vehicles, etc.;

Perform duties assigned to other Administrative Assistants during the latter's absence;

Perform any other duties which may be assigned by his/her Supervisors.
Qualification and Work Experience Required

Candidates must have minimum of Diploma in Management or Administration from a recognized educational institution. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.

A minimum of five (5) years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization.
Other relevant skills:

Good knowledge and practical use of Computer;

Good communication, drafting and reporting skills;
Language Requirement

Proficiency in one of the African Union working languages.

Knowledge of other working languages would be an added advantage.

Age Requirement

Candidates must preferably be between 25 and 35 years old.
Tenure of Appointment
The appointment will be made on a fixed term contract for a period of three (3) years, of which the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance.
Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Remuneration
Indicative basic salary of US$14,852 per annum plus other related entitlements e.g. education allowance (75% of tuition and other education related expenses of every eligible dependent up to a maximum of US$ 2,520 per child per annum) for locally recruited staff of the commission.
Closing Date: Thursday, 20 February 2014
For full job description, job application contacts and other requirements -African Union Protocol Assistant Jobs in Nairobi