The post holder will support the implementation of Agriculture and Nutrition-AGNUT program under the supervision of AGNUT Project Manager and will also support administration of the office under the supervision of Finance and administration Manager.
Responsibilities
Program Support
• Assist the AgNut project manager with primary project management, technical reporting and financial documentation responsibilities for all internal and external requirements.
• Manage the database, attract, register and retain CoP (Community of Practice) members through organizing convenings and other channels.
• Manage the developed CoP content offering , including but not limited to: content for online portal, SMS outreach, social networking outreach, and print materials.
• Together with the Ag Nut project manager and GAIN communications, implement communications/content plan.
• Support the Agriculture and Nutrition manager in managing relations between the Marketplace project and agribusiness companies participating in the Marketplace Innovation Accelerator.
• Participate in desk reviews, site visits and report preparation of the marketplace accelerator applicants.
• Participate in periodic in-country program review meetings in order to assess progress made against planned activities, budgets and key performance indicators and to identify and document, next steps designed to enhance project implementation.
• Contributes towards the preparation of donor reporting.
• Supports the development of the Country office (CO) pipeline; and participates in meetings with GAIN partners, donors and other stakeholders as required.
• Follow up the Behavior Change Communication -BCC officers to ensure project management, technical reporting and financial documentation responsibilities for all internal and external requirements.
• Ensure project work plans, budgets, reports and other key project documents are prepared and finalized in a timely manner.
• Collaborate with Agriculture-Nutrition Manager at GAIN to analyze progress reports, financial reports and other project deliverables in order to provide recommendation for course correction, based on performance against planned activities and key performance.
Admin Support
• Coordinating the local logistics for incoming missions including; security, accommodation, travel and their schedules.
• Organizing meetings for the different initiatives in the country and incoming missions:
o Sending Invitations to the meetings
o Arranging for meeting venues
o Following up on invitations with the participants
• Keeping a database of all our partners that the various initiatives work within the country.
• Ensuring a proper documentation system for the local program including proper filling of all programs documents.
• Ensuring proper connections for teleconferences and e-meetings.
• Preparation of contracts for consultants attached to different initiatives.
• Being a super user -work on any IT issues among the staff especially those that relate to the GAIN SharePoint and the various GAIN online working tools.
• Carrying out any other duties as requested by the GAIN Country Manager and Finance and Admin Manager.
Experience
• Has experience in coordinating and organizing events.
• Knowledge of working with communities.
• Active in discussions and generate ideas.
Skills & Attributes
• Networking and coordination skills.
• Good communicator.
• Flexible and good listener.
• Strategic planner.
• Team player.
• Fluent in English and in Swahili, written and spoken.
Education
• Nutritionist with at least Bachelor’s degree.
Other requirements
• Ability to travel to remote places.
