ACDI / VOCA Procurement Officer Job
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Vacancy: Procurement OfficerSince 1963 and in 145 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy.
Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security to promote broad-based economic growth and vibrant civil society.
ACDI/VOCA has approximately 76 projects in 36 countries and revenues of about $170 million.
The REGAL-AG, USAID-funded multi-year project will identify, integrate and sustain humanitarian investments that prove to be effective in sustainably increasing resilience and reducing the need for recurrent humanitarian assistance, and to build on these investments to accelerate sustainable economic growth.
REGAL-AG will sustainably reduce poverty and hunger through a growth and poverty reduction strategy in line with USAID’s Feed the Future strategy.
The REGAL-AG program builds upon and deepens the USAID investment in select areas to improve the inclusiveness and competitiveness of the livestock value chain in two counties while furthering livestock-related economic opportunities.
A key focus on the project will involve facilitating behavior change in actors all along the chain – from livestock keepers, to middlemen, traders, transporters, and buyers – in order to improve their economic resilience and stimulate growth.
The Procurement Officer is responsible for the all Office Procurement and Construction Procurements and management
The position will be based in Nairobi.
Essential Duties and Responsibilities:
Ensure that procurement functions are in compliance with ACDI/VOCA’s Procurement Manual, USAID rules and regulations, and applicable Kenyan law.
Identify potential procurements which may require additional USAID approval (e.g., restricted goods) and work with COP and HQ staff to obtain approvals in a timely manner.
Ensure efficient organization and execution of events, conferences, workshops, large general meetings, including preparation and dissemination of background documents, arrangements for lodging, catering, minute-taking, equipment use, etc.
Contribute to Construction program reporting, monitoring, and support the COP in the coordination of the REGAL-AG program and finance team.
Monitor office equipment and maintain supply levels, submit supply order requests as needed
Ensure efficient management and maintenance of office assets, facilities, IT, security,
Recommend, develop and implement new and improved administrative procedures to streamline the procurement process; provide routine refresher training to staff in the field.
Prepare and finalize requisition forms and documentation for HQ approval, as needed.
Ensure that information is clear, and provide any justification for variances from normal procurement procedures and/or the procurement plan. Ensure specifications and methods of evaluation are clear for RFQs/RFPs, etc.
Lead the review process including setting up the evaluation committee and required documentation, and ensure that selections are made based on criteria set forth in the solicitation and free of conflict of interest, and the selection justification is clearly documented and explained in one place within the procurement documentation (negotiation memo or other document).
Liaise with USAID office for, tax exemption for procurements above the required thresholdQualifications:
Minimum of bachelor’s degree in management or related.
Minimum of 5 years of experience in managing office operations and demonstrated understanding of and experience with USAID policy and procedures.
Strong oral and written communication skills in English is required.
Good problem solver, self-starter, creative and innovative, good communication, leadership and reporting skills required.
Experience working in Kenya agricultural development programs is highly preferred.
IT compliant or training in IT is highly recommended.To be considered for this recruitment, please e-mail your resume toregalag@joinav.org not later than January 22, 2015.
Please include the position title in the subject line.
No phone calls please.
Only finalists who will be contacted.
Women and minorities encouraged to apply. EOE.
