Human Resources Officer

Human Resources Officer
Reports to: Human Resources Manager
Job Summary:
The successful candidate will be responsible for staffing support which includes and is not limited to recruitment and selection, on-boarding and management of transitions, internal communication, and performance management and provides HR Services that exceed the expectations of internal clients.
The successful candidate for the job should have excellent analytical skills, people management and negotiation skills.
The successful candidate should be highly organized and also demonstrate strong communication skills.
Duties & Responsibilities

Staffing

Ensure vacant positions are analyzed, documented and approved.

Position openings within the organization are widely communicatedQualified candidates are recruited

External recruiting activities are planned and coordinated

Appropriate selection process and criteria are defined for each process

Conduct the selection process

Manage transitions of staff from one department to another ( in case of internal recruitments)

Process offer letters/ contracts for all successful candidates (in liaison with HR Manager)

Conduct reference checks for all successful candidates

Communicate reporting date to successful candidate and all documentation required on first day.

Ensure compliance to on-boarding plans for all newly staff recruited and those transitioning to other roles.

Carry out training on staffing related processes.Performance Management

Disseminate yearly performance calendar

Ensure performance plans are in place for all staff/team and performance is documented for each and every staff

Performance reports are done for staff for both 3 and 6 months and submitted

Ensure teams are adhering to the performance policies that have been put in place

Monitor for contract lapses and transition of staff- trigger for staff changes to the HR team for updating of benefits etc

Ensure documentation of all Performance Improvement Plans and terminations due to performance are available in staff files.Communication & Co-ordination

Ensure that information is shared across the organization

Monitor and review the Communication process

Monitor staff issue log and ensure the concerns raised are logged and have them addressed by relevant persons.

Support teams in coordinating their activities to accomplish their targets

Communication and coordination practices are institutionalized to ensure they are performed as managed process HR Services

Maintain official staff personnel files and ensure updated HRIS

Serve as the liaison between Sanergy staff and benefit providers (such as health insurance)

HR administration, such as leave management, maintenance of staff records, compensation and benefits administration and record keeping

Ensure that enquiries in HR office are dealt with promptly and courteously

Ensure and coordinate employee safety, welfare, wellness, and health reporting and employee servicesLearning and Development

Ensure updated staff development plans

Communicate all training dates and updates

Ensure completed training records and updated in HRISRequirements

Understanding, knowledge and experience in HR functional areas (2 years minimum requirement)

Conversant with Kenyan Labor laws, International Labor laws, statutory compliance requirements and understanding of best practices

Degree in Business Administration or any other business related course

Higher Diploma from the Institute of Human Resource Management

Demonstrated leadership ability

Knowledge of Kiswahili, experience working in urban informal settlements or other low income communities a plus but not required.

Energetic and enthusiastic about working in Sanergy.If you are interested, please see; HR Officer to submit your application-cover letter and CV-online