Finn Church Aid (FCA) is Finland’s biggest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organisations forming one of the world’s largest aid organisations.
FCA is looking for a
****Finance and Administration Officer for South Sudan Office****
The Finance and administration officer together with current finance team will ensure that a professional level finance, administration and operations support is maintained in the South Sudan Office. The finance and admin officer will report to the finance and admin coordinator.
****Duties and responsibilities:****
- Duties and responsibilities:
****Finance****
- Provide accounting support to project staff while assuring compliance with internal controls, donor regulations and budget restrictions.
- Record accounting transactions including coding of payment vouchers before making payment.
- Data entry and processing in Quick Books.
- Check accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards and report discrepancies to the relevant line manager.
- Process and make payments as provided in the approved budget and ensure that proper authorization is obtained for all disbursements and proper financial documents are used.
- Prepare budget updates that compare monthly budgeted costs to actual costs and reports to country rep on monthly bases together with updated cash forecast.
- Provide monthly reports to the Regional Office on spending occurred at field level and send financial documents as required.
- Maintain an efficient, proper and transparent financial filing system of all documents relating to finance
- In cooperation with relevant program and support staff, ensure proper documentation for monthly payment of bills contracts, rent and local salaries
- Prepare the monthly payroll and undertake monthly closing procedures including reconciliation of bank, staff salaries and staff advances.
- Assist with facilitation of internal and external audit procedures as required.
- If needed contribute towards program planning by developing budgets/providing cost estimations.
- Review and compute travel claims, imprest accounts, and verifies authenticity of the supporting documents provided.
- Administration of petty cash.
- Performs any other duties as may be assigned from time to time.
- Admin/HR/Logistics
- Maintain of field personnel files and employees contacts.
- Prepare ad maintain payroll timesheets for national staff at field level.
- Administering and maintaining all contracts at field level.
- Maintaining compliance with local laws and legislations.
- Supervise the support staff including the watchmen, drivers and cleaners.
- Prepare visas and arrange proper accommodation in advance for the incoming international staff and partners as required.
- Liaise with the local government bodies and other institutions for administrative issues.
- Take minutes of the meetings.
- Any other duties as required
- Competence and Personal Requirements:
- University degree or equivalent in accounting, finance, Business Administration or other closely related field
- Strong analytical skills
- Good and a wide comprehension of financial management
- Good computer skills
- Knowledge of Quick books is a must.
- Knowledge and experience in managing budgets
- Knowledge of project financial administration
- Experience in capacity building of partners and staff training
- Knowledge of accountability issues related to humanitarian and development work
- Knowledge of English as a working language, other language skills are an advantage
- Minimum 2-4 years of experience in a similar position.
- Valid driver’s licence
- South Sudanese national.
Interested candidates should submit their application by 8th July, 2014 torecruitment.esaro@kua.fi
How to apply:
Interested candidates should submit their application by 8th July, 2014 torecruitment.esaro@kua.fi
