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Sunday, July 19, 2015

Assistant Administrative Officer

by Unknown  |  at  5:27 AM

About AAR Japan:Association for Aid and Relief, Japan (AAR Japan) is an international non-governmental organization (NGO) based in Tokyo, Japan. Established in 1979 as an organization with no political, ideological, or religious affiliation, we aimed to extend emergency and long-term support to the people in need of help. Since 1979, we have operated in over 60 countries and areas, and are currently active in Japan and other 16 countries.http://www.aarjapan.gr.jp/english/
Period: 5 months with possibility of extension
Starting Date: Immediately
Main Objective:
The Assistant Administrative Officer will execute financial, administrative, legal, logistics, procurement related tasks including documentations under supervision of Programme Coordinator. He/She will also take part of research and planning of peace education for future projects.
Reporting to:Programme Coordinator
Specific duties:
  • Take part of bookkeeping and prepare monthly financial reports to Nairobi Office.
  • File the financial documents including receipt, invoice, quotation and delivery slip
  • Process the payment to suppliers and keep strict on all documentation involved, informing Program Coordinator of any sort of disparity.
  • Handle petty cash
  • Prepare procurement documents including local purchase orders and contracts.
  • Arrange logistics and procurement of goods.
  • General affair works such as office maintenance, inventory and communication.
  • Liaise with stakeholders including UNHCR and other international and national NGOs
  • Perform other duties as requested by Programme Coordinator or Country Director.
Essential requirement:
  • At least three years of professional experience in relevant fields.
  • University degree in finance, business, administration, education, peace studies or development studies is preferred.
  • Good operational knowledge of Microsoft Office applications
  • Proficient in spoken and written English and Kiswahili
  • Strong interest in Peace Education activity.
  • Strong motivation to be a part of an humanitarian aid organization.
Knowledge and skills:
  • Experience working with international NGO is an advantage
  • Strong co-ordination and negotiation skills with stakeholders and problem solving skills
  • Culturally sensitive and high level of diplomacy and tact
  • Security awareness and management relevant to sensitive security environment
  • Ability to work both independently and and as part of a team
  • Strong analytical and report writing skills
  • Excellent interpersonal and time management skills
  • Willingness to travel within the countryThis position is under the salary scale for national staff members.

HOW TO APPLY:
Send your CV and other documents mentioned below by email to recruit@aarjapan.co.kePlease specify the name of the position you are applying for in the subject of the mail(failure to do this will lead to cancellation of all recruitment process). Only short-listed candidates will be contacted.
Include also:
  1. First date of availability to take up place in the field.
  2. Copies of Certificates
  3. Name, position and contracts (telephone and email) of three referees.
  4. Your present salary

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