About AAR Japan:Association for Aid and Relief, Japan (AAR Japan) is an international non-governmental organization (NGO) based in Tokyo, Japan. Established in 1979 as an organization with no political, ideological, or religious affiliation, we aimed to extend emergency and long-term support to the people in need of help. Since 1979, we have operated in over 60 countries and areas, and are currently active in Japan and other 16 countries.http://www.aarjapan.gr.jp/english/
Period: 5 months with possibility of extension
Starting Date: Immediately
Main Objective:
The Assistant Administrative Officer will execute financial, administrative, legal, logistics, procurement related tasks including documentations under supervision of Programme Coordinator. He/She will also take part of research and planning of peace education for future projects.
The Assistant Administrative Officer will execute financial, administrative, legal, logistics, procurement related tasks including documentations under supervision of Programme Coordinator. He/She will also take part of research and planning of peace education for future projects.
Reporting to:Programme Coordinator
Specific duties:
- Take part of bookkeeping and prepare monthly financial reports to Nairobi Office.
- File the financial documents including receipt, invoice, quotation and delivery slip
- Process the payment to suppliers and keep strict on all documentation involved, informing Program Coordinator of any sort of disparity.
- Handle petty cash
- Prepare procurement documents including local purchase orders and contracts.
- Arrange logistics and procurement of goods.
- General affair works such as office maintenance, inventory and communication.
- Liaise with stakeholders including UNHCR and other international and national NGOs
- Perform other duties as requested by Programme Coordinator or Country Director.
Essential requirement:
- At least three years of professional experience in relevant fields.
- University degree in finance, business, administration, education, peace studies or development studies is preferred.
- Good operational knowledge of Microsoft Office applications
- Proficient in spoken and written English and Kiswahili
- Strong interest in Peace Education activity.
- Strong motivation to be a part of an humanitarian aid organization.
Knowledge and skills:
- Experience working with international NGO is an advantage
- Strong co-ordination and negotiation skills with stakeholders and problem solving skills
- Culturally sensitive and high level of diplomacy and tact
- Security awareness and management relevant to sensitive security environment
- Ability to work both independently and and as part of a team
- Strong analytical and report writing skills
- Excellent interpersonal and time management skills
- Willingness to travel within the countryThis position is under the salary scale for national staff members.
HOW TO APPLY:
Send your CV and other documents mentioned below by email to recruit@aarjapan.co.ke. Please specify the name of the position you are applying for in the subject of the mail(failure to do this will lead to cancellation of all recruitment process). Only short-listed candidates will be contacted.
Include also:
- First date of availability to take up place in the field.
- Copies of Certificates
- Name, position and contracts (telephone and email) of three referees.
- Your present salary
