1.0 Background
Act Change Transform (Act!) is a Kenyan Non-Governmental Organization that was registered in September 2001 as Pact Kenya. It rebranded in September 2011 to become a fully autonomous Kenyan NGO. Act!’s mission is to facilitate the empowerment of marginalized people and communities, in Kenya and neighboring countries, to become active participants in their development by enabling them to: stand up for their rights; demand good governance in the management of resources; and participate in decision making processes. Act! focuses on four thematic platforms: Democracy and Human Rights, Environment and Natural Resource Management, Peace Building and Conflict Transformation and Livelihood Enhancement.
Mulangaza Integrated Development Program (MIDP) was established in the year 1996, under the Church of Christ umbrella. Registered as a local NGO, Mulangaza’s goal is to facilitate capacity development activities for communities in Marafa Division, Magarini District in Kilifi County. MIDP’s key programmatic areas of focus include: Community based health care, Child protection, Women empowerment and Agriculture, with capacity building and self-help approach forming the core integrated approaches. With the Support from Act! and with funding from Kindernothilfe (KNH), Mulangaza is implementing a 2-year program to mitigate the effects of perennial drought in Marafa location, Malindi district in Kilifi County.
2.0 Objectives
The main objective of the consultancy is to assist MIDP through a participatory process involving staff, board members and partners, to develop a three year strategic plan (2014-2016). Specific objectives include the following:
2.1 To review program implementation so far, and operating environment benchmarked against other Organizations, with a view to assessing results achieved, lessons learnt, gaps and challenges faced in implementation and making recommendations to inform the Strategic Plan;
2.2 To develop a comprehensive inception report including lessons learnt from implementation of the current Program, a work plan and tools and templates for data collection;
2.3 To collect and document relevant information to be used in the development of a new strategic plan for MIDP through facilitating an analysis of the internal and external environment;
2.4 To organize and facilitate consultative meetings with MIDP staff, board members and partners aimed at collecting information for the development of the Strategic Plan;
2.5 To develop a three year strategic plan (2014-2016) for MIDP
3.0 Scope of Work
The consultant will work with the whole Program team in constant consultation with the Program Manager. The process entails the following, among others:
3.1 Review relevant MIDP documents including policy documents in place, and program documents;
3.2 Design relevant tools for the internal and external assessments;
3.3 Interview MIDP board, staff and partners
3.4 Carry out in-depth analysis of MIDP capacity and approaches and propose areas of improvement
3.5 Facilitate feedback meetings on the assessments and in-depth analysis of MIDP capacity development approaches to identify strengths, gaps and strategic drivers and goals
3.6 Facilitate a review of MIDP vision, mission, core values and strategic objectives
3.7 Formulate the strategy that will guide implementation of the strategic goals
3.8 Identify implications of the proposed strategic goals on MIDP
3.9 Facilitate development of performance measurements and implementation plan of MIDP strategic goals
3.10 Facilitate development of a budget for the strategic plan implementation.
4.0 Proposed Methodology
The consultant is expected to develop/modify methodology for organizational assessment to suit MIDP’s scope, needs and status. In particular, the approach to the development of the strategic plan has to be very participatory and results based. The consultant is expected to serve as a facilitator, providing technical input, good practice in strategic planning, asking the right questions, challenging assumptions and leading participants towards development of a comprehensive result framework that forms the basis of the plan. The emphasis of the plan will be on lessons learnt from previous programming and their application to the future by the analysis of facilitating and hindering factors. The consultant is expected to use their proposal to MIDP for facilitating the development of the strategic plan. In summary, the consultant will carry out the following broad activities, among others:
4.1 Consult with the designated MIDP core group in order to get a general understanding of the direction of the organization in the context of the current issues;
4.2 Review existing MIDP documents, including the program documents and policies, as well as any other relevant documents;
4.3 Develop an inception report with methodology for carrying out the assignment and work plan, discuss it with the core group and have it accepted;
4.4 Facilitate review key policy documents;
4.5 Prepare and present brief report on the review including key issues to be incorporated in the strategic plan;
4.6 Conduct interviews with samples of stakeholders, board members and staff;
4.7 Facilitate a strategic plan workshop;
4.8 Develop a draft strategic plan using an agreed upon outline, operational plan and budget for one year;
4.9 Distribute the draft strategic plan to the management and receive feedback; and
4.10 Finalize the plan incorporating the comments and feedback received
5.0 Expected Outputs and Deliverables
At the end of this consultancy, the consultant will be expected to have submitted the following key deliverables:
5.1 Inception Report (detailing work plan and including tools and templates)
5.2 Evaluation Report on Policy and Program documents including successes, lessons learned and strategic issues
5.3 Draft Strategic Plan
5.4 Annual operational Plan and Budget
5.5 Final Strategic Plan
5.6 A Process Report (a report that documents how the strategy was developed)
How to apply:
Interested individuals and or firms to submit a technical and cost proposal to Act! detailing their methodology on how to carry out the assignment, a work plan, consultants level of effort, detailed CV, and professional fees. In addition, at least 3 references of similar assignments you have successfully undertaken in the last 3 years. The proposal should reach Act! not later than close of business 10th July 2013. The proposal should be submitted in PDF format to: hr.admin@act.or.ke . Only candidates short-listed for interview will be contacted.
