Planned Parenthood Global (PP Global) is the international division of Planned Parenthood Federation of America (PPFA) an international nongovernmental organization working in the field of sexual and reproductive health and rights.The Africa Regional Office of PP Global seeks to recruit staff for a three-year project.
Preference will be given to candidates with experience in NGOs and working in multi-sector programs.
1. Driver
Driver will provide logistical, transport and office support for the project in Kisumu.
Duties and Responsibilities
Drive office vehicle on official trips as necessary
Ensure vehicle is well maintained and properly equipped
Maintain vehicle records such as mileage
Perform office duties including cleaning, photocopying, distribution and logisticsEducation and Experience:
Minimum O-level education.
Valid Kenya driver’s license.
Good knowledge of Kenya traffic laws.
Basic knowledge of vehicle maintenance and trouble shooting.
Minimum five years experience of driving, three years of which should be on up-country routes and experience driving 4x4 vehicles.Skills:
Flexible and willing to work for long hours.
Excellent interpersonal and communication skills.
Excellent organizational skills including the ability to handle a variety of assignments sometimes with inflexible deadlines.
Proficiency in both written and spoken English and Kiswahili.
Basic computer skills an added advantage.2. Communications Officer
Nairobi - to provide technical support for project related communications activities.
Duties and Responsibilities
Develop and implement project communication plans.
Identify partners training and technical assistance needs, and tailor training and technical assistance to support communications activities
Adapt and/or develop partner behaviour change communication (BCC) strategies and materials.
Train and provide TA to partners on implementing BCC strategies.
Work with partners to identify and document project best practices and success stories.
Develop and implement plans and tools to monitor and measure results of project communication activities.
Develop and disseminate communications materials.
Write program briefs, articles for publication, and make presentations at conferences.Education and Experience:
Master’s degree in communication or mass media plus a minimum of five years working experience in managing communications within the development section.
Experience in developing health communication strategies, behaviour change communication materials and providing training and technical assistance on health communication activities including working with both electronic and print media.
Preference will be given to candidates with experience working on sexual and reproductive health communications.Skills and Knowledge:
Ability to work independently and as a member of a team;
good analytical and decision making skills;
ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through;
ability to meet deadlines;
good computer skills in Word, Excel and PowerPoint; and electronic literature search.
Strong knowledge of reproductive health and rights issues, particularly demand
creation for services and service delivery.
Must demonstrate good interpersonal and negotiation skills; and cultural sensitivity is imperative.
Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing.
Must possess excellent written and oral English communication skills.
Ability to read and write in French is highly desirable.
Ability to travel a minimum of 35% of time to three project countries.3. Office Manager
Location: Kisumu
Will be responsible for providing administrative, logistical and general office support in the Kisumu Office, the hub of the project.
Experience working at a regional or international level would be an added advantage as is a good understanding of procurement best practice.
Duties and Responsibilities
Provide day to day administrative management
Liaise with the operations team in Nairobi on financial and administrative issues including travel advances, travel reconciliation, petty cash, leave plans, time sheets etc.
Manage relationships with partners, vendors, suppliers and consultants.
Review and maintain administrative and project files.
Supervise maintenance of office vehicle, office equipment and general office cleaning and repairs.
Analyze internal processes, recommend and implement process or policy changes to improve office operations.
Manage the reception including telephone, mail and visitors management.
Prepare and dispatch mail and courier packages and receive, sort and distribute mail.
Source and procure office supplies and stationery and maintain an up-to-date inventory of commodities, equipment and supplies.
Responsible for distribution of commodities and equipment to partners.
Provide logistical support including booking of travel and related arrangement for meetings and workshopsEducation and Experience:
Bachelor’s degree with a minimum of five years experience in administrative management within the development sector.Skills and Knowledge:
Ability to work independently and as a member of a team.
Good analytical and decision making skills.
Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through.
Capacity to work under pressure and meet inflexible deadlines.
Must demonstrate good interpersonal skills.
Cultural sensitivity imperative.
Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing.
Must possess excellent written and oral English communication skills.
Proficiency in Word, Excel, PowerPoint and basic accounting.
Strong computer skills.
Ability to travel a minimum of 35% of time.
Knowledge of sexual and reproductive health and rights programming an advantage.4. Grant Accountant
Kisumu will monitor and manage grant expenditure and budgets, and provide technical support to partners.
This will involve financial tracking, analysis and providing financial data for use in reporting, and ensuring compliance with reporting requirements.
Duties & Responsibilities
Codes, tracks and processes invoices, vouchers, advances, expense reports and other schedules to ensure completeness, accuracy, reasonability and validity.
Prepares payment documents including payroll and related deductions, advances and various schedules. Write cheques and completes bank reconciliations.
Prepares and maintains internal documents to support financial reports; monitors spending performance and ensures that financial reports are accurate and timely.
Participates in pre-funding capacity assessments of potential partners.
Assists in reviewing, finalizing and managing grant budgets/proposals.
Reviews grant progress and financial reports (PFRs) and works closely with program staff to resolve and follow up grant financial and audit issues.
Mentors partners and provides technical capacity development to plan, implement, monitor and report on grants awarded.
Continuously reviews accounting procedures, internal controls and financial reports of grantees, performs risk assessments and establishes risk mitigation plans.Education and Experience:
Bachelor’s degree in accounting, finance, commerce or business administration.
CPA (K)/ACCA qualification.
Minimum of three years experience in grants management.
Experience working with foundation grants preferred.
A good understanding of best practices in procurement necessary.Skills and Knowledge:
Ability to work independently and as a member of a team.
Good analytical and decision making skills.
Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through.
Capacity to work under pressure and meet inflexible deadlines.
Must demonstrate good interpersonal skills.
Cultural sensitivity imperative.
Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing.
Must possess excellent written and oral English communication skills.
Proficiency in Word, Excel, PowerPoint and accounting software.
Ability to travel a minimum of 35% of time.
Knowledge of sexual and reproductive health and rights programming an advantage.5. Program Officer
Kisumu - will provide technical support to sexual and reproductive health service delivery partners with a bias for clinical quality assurance.
Duties and Responsibilities
Work with partners to implement a focused service delivery project.
Work with partners to identify and address training and technical assistance needs to ensure programmatic, organizational and financial strengthening.
Work with partners to assure quality for SRH service delivery in supported health facilities.
Coordinate with PPFA staff, national and international agencies, and consultants to provide specialized training and technical assistance to partners.
Work with PP Global regional and HQ staff on country, regional and division level M&E activities and support partners to develop and implement project monitoring and evaluation plans
Work with PPFA finance staff to support and monitor programmatic and financial performance of grants.
Write program reports and collaborate with others in proposal writing.
Write abstracts and articles for publication and conference presentation.Education and Experience:
Bachelor’s degree in health related field and a minimum of five years of experience as a clinical officer or nurse preferably in a sexual and reproductive health (SRH) setting.
Must have experience conducting trainings.Skills and Knowledge:
Ability to work independently and as a member of a team.
Good analytical and decision making skills.
Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through and meet deadlines.
Good computer skills in Word, Excel and PowerPoint; data management and analysis applications; and electronic literature search.
Strong knowledge of sexual and reproductive health and rights issues, particularly demand creation for services and service delivery.
Must demonstrate good interpersonal and negotiation skills; and cultural sensitivity is imperative.
Ability to analyse and synthesize information, and communicate clearly and persuasively verbally and in writing.
Must possess excellent written and oral English communication skills.
Ability to travel a minimum of 35% of time.How to Apply
Please send your application cover letter, curriculum vitae with three references and salary history via email to aro.recruit@ppfa.org no later than 15th February 2015 with the title of the position for which you are applying as the Email Subject.
Only shortlisted candidates will be contacted.
Planned Parenthood Global is an equal opportunity employer.
