AWF is seeking a high performing and motivated individual to provide administrative, logistical and financial support to AWF’s Samburu Landscape program . S/he will ensure strict adherence to internal controls, donor guidelines, proper record keeping and efficient administration.
Responsibilities
- Ensure accurate compilation of the projects financial activity for daily posting into the financial system
- Manage petty cash; oversee costs and advances relating to employee travel and workshops
- Working with the grants, budgets and accounting teams assist the Landscape team in the interpretation and implementation of financial policies and budget plans
- Ensure proper upkeep of office, equipment, vehicles and other facilities
- Manage the front office
- Provide day to day financial, administrative and logistical support to the Program
- Ensure that vehicle fleet is well-maintained and ready for use in program operations
- Working with the Procurement teamensure that local vendors contact information is up to date in financial system (Serenic)
- Working with Procurement team, conduct annual prequalification process for regular vendors
- Assist AWF’s Budget and Grants team to ensure that work plans accurately time-phase budgets on an accrual basis
- Working with the treasury team to manage the project cash position. Ensure that the Project does not run out of cash by maintaining up-to-date accounts payable balances, and requesting cash whenever needed and well in advance of required payment dates. Ensure that treasury team is aware of upcoming large payments
- Review expense reports critically against travel calendar to ensure that costs are legitimate and compliant with AWF and donor travel rules
Qualifications
- Bachelor’s degree or equivalent
- CPA qualification is an advantage
- At least 2 years work experience
- NGO experience preferred
- Proficiency in the use of computers, excellent knowledge of Microsoft Excel spreadsheets
- Ability to manage competing priorities, exercise good judgment, and quickly identifies and resolves problems with minimum supervision
- Ability to interact professionally with culturally diverse staff and clients
- Ability to work within a team structure as well as independently, be creative, take initiative, be attentive to detail and possess excellent interpersonal communications skills
- Dependability and good organizational skills necessary
