Trócaire is a partnership based Irish NGO supporting local civil society in East Africa. Trócaire has programmes managed from its Nairobi office; the Kenya country programme (focusing on sustainable livelihoods, governance and human rights, HIV and gender and humanitarian responses), Somalia country programme (focus on health and education and an emergency response programme. Trocaire wishes to announce the following vacant positions within East Africa Region based in Nairobi.
Category – Kenya Nationals
Background to the Role:
The purpose of the country unit in Trócaire’s structure is to deliver results for poor people, achieving change through development, humanitarian and advocacy work which empowers poor and marginalised people to take increased control over decisions that affect their lives and to improve the quality of their lives. The country is also responsible for contributing to the achievement of Trócaire’s overarching goals in relation to international advocacy, campaigns, communications, fundraising and marketing. Reporting to: Program Supports Manager.
Managing: (Individuals/Team) Finance officer; Accounts Payable; Finance officer, Gedo.
Purpose of the Role
Working closely with the Program Support Manager the finance coordinator has the overall responsibility for ensuring accurate management of Trocaire Somalia Programme Finance. This includes but is not limited to; ensuring accurate and timely input of financial information into the system, general financial tracking of receipts and payments, budget development and monitoring, treasury and bank reconciliation functions.
Key Duties & Responsibilities Finance
· Providing day to day financial management and Support to the country office.
· Ensure that financial systems/policies are in compliance with Legal, Donor and Trócaire’s organisational framework and with widely accepted accounting standards.
· Work closely with the Finance team to facilitate bank relations including negotiation of fees, interest and currency exchange rates and to closely monitor the policy regarding cash holding limits, cash movements and foreign currency holdings.
· Collaborate and work with the program team to formulate yearly budgets. Based on this undertake quarterly budget reviews to reflect the actual and/or anticipated changes in spending.
· Monitor and disburse program budgets as per approved expenditures and budget lines
· Supervises the cash transfer requests from field, ensuring they are all authorized correctly. Ensures that appropriate balances are maintained to facilitate grant implementation.
· Reviewing payroll prepared by HR every month and ensuring that payments are processed on time including submission of statutory deductions.
· Prepares the monthly financial reports for approval by the CD/PSM and submission to HQ.
· Oversee all financial requests made by the projects, and ensure that Trocaire’s external financial obligations are met.
· Line manage the Finance Officers and ensure adherence to Trócaire finance policies and procedures;
Inter-company balances
· Ensure the intercompany balances between Somalia Country office, the Kenyan Office and Head office are reconciled on a monthly basis
· Make sure that monthly invoices from Somalia are sent to Kenyan Office by the 14th of each month and the same are posted by Kenya office on a timely basis.
· Ensure the balances in the inter-company accounts between Kenya Office and Somalia; and Head office and Somalia always mirror each other and a monthly reconciliation to support this is done as part of the month end report.
Agresso
· Review posting to the Agresso financial system to ensure the data captured and reports are accurate;
· Ensures that petty cash transactions are posted to Agresso on a daily basis.
· Assists in coaching the Somalia Finance team on Agresso
· Review balance sheet accounts in Agresso on a regular basis to make sure that they reflect the actual balance as per the finance documents.
Cash and Bank Account management
· Ensures all petty cash accounts are reconciled monthly and/or during replenishment.
· Regularly monitor bank and petty cash account to make sure that there is sufficient balance to continue smooth operation before requesting for replenishment.
· Ensures bank reconciliations are done for all bank accounts on a monthly basis in Agresso in a timely manner and there are no stale cheques lying in the reconciliations.
· Ensures all the cash in transit accounts for field offices are reconciled and cleared monthly and at no time should they have negative balances.
Audit
· Follow up and take actions on recommendations and comments made by auditors.
· Oversee the planning and implementation of a successful organizational audit for each financial year and for any donor specific audits
· Provide the necessary documents to auditors at the time of auditing and answering any queries they may have.
Other Responsibilities
· Prioritise tasks and meet any ad hoc requirements for information and reports.
· Review continuously the finance systems policies and procedures in use and recommend improvements, if any.
· Fulfil other reasonable duties and responsibilities, as requested by the program support manager, including deputising for the PSM when necessary or appropriate.
· Keeping abreast of changes in financial regulations and legislation ensuring compliance with tax regulations and other reporting requirements. · Monitor and ensure compliance on in-country labour laws, taxation, and other statutory requirements for staff;
Qualification ·
- Holds Bachelor’s degree in Commerce, Finance or Accounting
- Holds Professional accountancy qualification (CPA or ACCA)
- She/he has a minimum of 5 years’ experience as a finance coordinator with an INGO, 2 of which would be working with institutional donor funding
- Excellent knowledge of Aggresso or similar accounting software is an added advantage
Experience ·
Track record of delivering results and impact;
· Flexibility and ability to work independently;
· Good interpersonal and communication skills including the ability to listen;
· Experience of working with partners and a participatory approach;
· Experience of working in a faith-based organization;
· Experience of working with management information systems.
Skills ·
Ability to motivate staff to align behind a shared vision and objectives;
· Demonstrated ability to think strategically and implement a clear country level strategy in the context of organisational strategy;
· Demonstrated ability to work with multi-cultural teams of national and international staff well, and to implement performance management effectively;
· Ability to coach and help others develop in their professional lives;
· Excellent verbal and written communications skills
· Competent in Microsoft packages (Word, Excel);
HOW TO APPLY:
Trócaire recruitment and selection process reflect its commitment to People in Aid Code of Good Practice. Prospective applicants must be committed to safeguarding children and adults against all forms of exploitation and abuse by signing Trócaire’s Safeguarding Programme Participants Policy.
Interested applicants, who meet the above requirements, should send their CV, cover letter with current and expected salary to the Human Resources Officer through the following email address:hrkenya@trocaire.org with the job title as the subject of the email by 21st June 2015. Applications will be reviewed as they come and only short listed candidates will be contacted.
