About FilmAid:
FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.
Job Purpose:
Effectively and efficiently coordinate the finance functions of the organisation to meet FilmAid's overall goals
Key roles and responsibilities include but are not limited to:
- FINANCE
a.Systems, Compliance and Procedures
· Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.
· Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes
· Continually review and manage implementation of financial management strategies, policies and procedures.
· Continuously review and communicate cost control systems and procedures, including expenditure, authorisation protocols and monitor operations to ensure compliance
· Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.
· Document practices including up to date finance and procurement manual.
b.Budgeting and reporting
· Coordinate the timely, accurate and complete annual budget submissions and revisions.
· Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.
· Prepare financial reports, both internal and donor, according to internal and donor standards.
· Oversee the posting of budgets and entries, timely and accurately
· Oversee cost allocation systems in accordance to donor regulations
· Verify system’s reconciliation and verifying system’s balances
· Authorize monthly bank reconciliations by the 10th of each month
· On monthly basis, meet with budget managers to review overall performance and implementation levels and discuss short term strategies
· Report monthly on the financial status of programmes to the country director and finance directors in HQ.
c.Cash Management
· Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director
· Ensure smooth cash flow between HQ, country office and the field offices
· Signing of petty cash for field operations.
· Prepare monthly Nairobi cash forecast with Admin Manager and Programs Budget Manager.
d.Auditing
· Lead preparation for internal and external audits, financial reviews and external audits
· Reviewing and addressing questions of concern from auditors
II.GENERAL DUTIES
· Ensure good external communication including with auditors, partners and funders
· Key in developing the organization’s overall strategy and drive FilmAid’s mission.
· Perform any other duties and represent the Country Director as necessary
Skills, Qualifications and Requirements:
· Degree in Accounting or Finance
· Qualification in certified public accounts (CPA)or Association of Chartered Certified Accountants (ACCA)
· Logistics / supply chain management or other relevant discipline.
· At least 4 years’ experience of finance and procurement preferably with a humanitarian organization
· Extensive understanding of donor/partner requirements, regulations and agreements.
· Budgeting and budgetary control
· Financial Reporting skills
· Ability to use various finance programs (QuickBooks)
· Good planning skills
· Very Good reporting skills
· Ability to adapt in different locations
· People management skills
· Analytical skills Ability to interpret program, documents, proposal and develop financial reports
HOW TO APPLY:
Please e-mail applications with Cover Letter, CV and 3 references only by 7th July 2015 to:jobskenya@filmaid.org with Finance Manager as the subject
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be notified.
