REFERENCE NUMBER: TI K/ 028/CD/ 2015
DESCRIPTION: PUBLIC EXPENDITURE TRACKING SURVEY (PETS)/SOCIAL AUDIT IN EMBAKASI AREA - NAIROBI COUNTY (RE-ADVERTISED)
POSTING DATE: 17th June 2015
DEADLINE FOR SUBMISSION: 24th June 2015 BACKGROUND
Transparency International - Kenya (TI-Kenya) is a not-for-profit organization that aims to promote a transparent and corruption free Kenya, good governance and social justice initiatives. TI-Kenya is part of the Transparency International global movement that is a non-partisan coalition of individuals with a shared vision of a corruption free world. It is an autonomous Chapter in the Transparency International movement, with whom it shares knowledge and exchange ideas on anti-corruption work.
TI-Kenya secured funding from SIDA through FOJO MEDIA INSTITUTE to implement a 4 year programme, titled Action for Transparency in the Embakasi area of Nairobi County in partnership with PAWA254. The overall objective of this programme is to contribute to strengthened democratic accountability and transparency in Kenya through citizen monitoring of government expenditure, in order to uncover suspected corruption and mismanagement of public funds. The specific objective of the programme is to develop and implement a set of secure tools and methodologies for carrying out citizen monitoring of Kenyan government budgeting and expenditure. Citizens (including journalists, civil society activists and civil servants) will have the knowledge and tools to monitor government funds and report mismanagement in public administration, in order to defend their human rights to education, health care, and other sectors where public funds are allocated. Pursuant to this development, TI-Kenya is seeking to engage a
consultant to undertake a Public Expenditure Survey (PETS)/Social audit in Education and Health Sectors in Embakasi as detailed below.
Transparency International - Kenya (TI-Kenya) is a not-for-profit organization that aims to promote a transparent and corruption free Kenya, good governance and social justice initiatives. TI-Kenya is part of the Transparency International global movement that is a non-partisan coalition of individuals with a shared vision of a corruption free world. It is an autonomous Chapter in the Transparency International movement, with whom it shares knowledge and exchange ideas on anti-corruption work.
TI-Kenya secured funding from SIDA through FOJO MEDIA INSTITUTE to implement a 4 year programme, titled Action for Transparency in the Embakasi area of Nairobi County in partnership with PAWA254. The overall objective of this programme is to contribute to strengthened democratic accountability and transparency in Kenya through citizen monitoring of government expenditure, in order to uncover suspected corruption and mismanagement of public funds. The specific objective of the programme is to develop and implement a set of secure tools and methodologies for carrying out citizen monitoring of Kenyan government budgeting and expenditure. Citizens (including journalists, civil society activists and civil servants) will have the knowledge and tools to monitor government funds and report mismanagement in public administration, in order to defend their human rights to education, health care, and other sectors where public funds are allocated. Pursuant to this development, TI-Kenya is seeking to engage a
consultant to undertake a Public Expenditure Survey (PETS)/Social audit in Education and Health Sectors in Embakasi as detailed below.
SCOPE OF THE ASSIGNMENT
2.1 Carry out a baseline study against which to monitor, through subsequent surveys, the effectiveness of policy changes in the education and health sectors on quality and quantity of service delivery.
2.2 Conduct PETS/Social audit Training to members of the community
The consultant in collaboration with TI-Kenya will organize PETS/Social audit training involving at least 20 participants from selected members in Embakasi sub-counties and sub-county Officials (national & county government personnel) at the ratio of 60% to 40%, CSOs and sub-counties respectively. At the end of training participants will be assisted to select ten members among themselves to form county PETS/Social audit committee responsible for conducting PETS/Social audit in education and health sectors. The PETS/Social audit committee will be oriented on PETS/Social audit survey instruments for quality data collection.
The consultant will be required to mentor the trainees noting areas of improvement and organizing additional / necessary trainings to address observed gaps. Additionally, the consultant will make requisite follow-ups at intervals to be determined in consultation with the project team.
2.3 PETS/Social audit Exercise in Health and Education Sectors
The consultant will lead the PETS/Social audit exercise that will be conducted in these two sectors in two ways:
2.1 Carry out a baseline study against which to monitor, through subsequent surveys, the effectiveness of policy changes in the education and health sectors on quality and quantity of service delivery.
2.2 Conduct PETS/Social audit Training to members of the community
The consultant in collaboration with TI-Kenya will organize PETS/Social audit training involving at least 20 participants from selected members in Embakasi sub-counties and sub-county Officials (national & county government personnel) at the ratio of 60% to 40%, CSOs and sub-counties respectively. At the end of training participants will be assisted to select ten members among themselves to form county PETS/Social audit committee responsible for conducting PETS/Social audit in education and health sectors. The PETS/Social audit committee will be oriented on PETS/Social audit survey instruments for quality data collection.
The consultant will be required to mentor the trainees noting areas of improvement and organizing additional / necessary trainings to address observed gaps. Additionally, the consultant will make requisite follow-ups at intervals to be determined in consultation with the project team.
2.3 PETS/Social audit Exercise in Health and Education Sectors
The consultant will lead the PETS/Social audit exercise that will be conducted in these two sectors in two ways:
Collecting secondary data from national and county government officials responsible for education and health. Data to be collected will include, approved annual plans, amounts disbursed, amount spent for each budget items in each sector, quarterly, semi an annual progress reports and Auditor General (AG) reports.
Collecting qualitative data from recipients and service providers in education and health sectors using structured questionnaires.
By the end of the exercise a report of the findings should help the programme to provide an overview of financial and other data:
By the end of the exercise a report of the findings should help the programme to provide an overview of financial and other data:
i. Mapping of primary schools and health centres
ii. Baselines against which to monitor the effectiveness of policy changes in the sector on quality and quantity of service delivery.
iii. Understand the performance and quality of public services to improve the effectiveness of public expenditure;
iv. Assess inefficiencies such as delays, leakages and bottlenecks in public expenditure systems and services delivered to citizens
v. Assess the equity in public expenditure and service delivery among the various genders, targeted sub-regions or areas, income groups, age brackets,
vi. Assess the gap in access to and utilization of basic services by specific groups, especially the poor;
vii. Quantify and clearly show where the inefficiencies are occurring and what the inefficiency is costing the public
viii. Monitor specific programs and expenditure allocations, such as pro-poor expenditures, by collecting quantitative information in the target sectors.
ii. Baselines against which to monitor the effectiveness of policy changes in the sector on quality and quantity of service delivery.
iii. Understand the performance and quality of public services to improve the effectiveness of public expenditure;
iv. Assess inefficiencies such as delays, leakages and bottlenecks in public expenditure systems and services delivered to citizens
v. Assess the equity in public expenditure and service delivery among the various genders, targeted sub-regions or areas, income groups, age brackets,
vi. Assess the gap in access to and utilization of basic services by specific groups, especially the poor;
vii. Quantify and clearly show where the inefficiencies are occurring and what the inefficiency is costing the public
viii. Monitor specific programs and expenditure allocations, such as pro-poor expenditures, by collecting quantitative information in the target sectors.
2.4 (a) Continuous monitoring
Assist programme staff in continuously throughout the programme retrieve data from the latest fiscal year about how much resources were allocated by the government compared with what A4T can confirm on the ground through observations.
Assist programme staff in comparing amounts budgeted, approved, disbursed and how much/what was actually received. (Excel sheets with for example how many nurses, doctors, teachers, pupils there are supposed to be, compared to how many there actually are at the local schools and health care centres.)
Assist programme staff in continuously throughout the programme retrieve data from the latest fiscal year about how much resources were allocated by the government compared with what A4T can confirm on the ground through observations.
Assist programme staff in comparing amounts budgeted, approved, disbursed and how much/what was actually received. (Excel sheets with for example how many nurses, doctors, teachers, pupils there are supposed to be, compared to how many there actually are at the local schools and health care centres.)
2.4 (b) PETS/Social audit data analysis
The consultant will analyze the PETS/Social audit data using tools such as Microsoft Excel and SPSSS under the guidance of M&E officer from TI-Kenya and produce PETS/Social audit draft report.
The consultant will analyze the PETS/Social audit data using tools such as Microsoft Excel and SPSSS under the guidance of M&E officer from TI-Kenya and produce PETS/Social audit draft report.
2.5 Organize Feedback Meeting with County Government Officials.
The PETS/Social audit draft report will be presented by the consultant in collaboration with Programme Officer (TI-K) responsible for this programme to public officials of the two levels of government in Nairobi County (education & health) for data validation and verification.
The PETS/Social audit draft report will be presented by the consultant in collaboration with Programme Officer (TI-K) responsible for this programme to public officials of the two levels of government in Nairobi County (education & health) for data validation and verification.
2.6 Organize Public hearing Meeting.
The consultant in collaboration with Programme Officer (TI-Kenya) responsible for this programme will incorporate feedback meetings inputs to produce second PETS/Social audit draft report and present the report to community members through public hearing meetings that will be conducted at Ward level in at least two Wards. These meetings will allow Community members to further verify and validate the report.
The consultant in collaboration with Programme Officer (TI-Kenya) responsible for this programme will incorporate feedback meetings inputs to produce second PETS/Social audit draft report and present the report to community members through public hearing meetings that will be conducted at Ward level in at least two Wards. These meetings will allow Community members to further verify and validate the report.
2.7 Organize Dialogue Meeting with Oversights
The consultant in collaboration with TI-Kenya will present final PETS/Social audit report to county level officials from both national and county government, MPs & MCAs to discuss the report and deliberate on the PETS/Social audit findings and prepare plan of actions.
The consultant in collaboration with TI-Kenya will present final PETS/Social audit report to county level officials from both national and county government, MPs & MCAs to discuss the report and deliberate on the PETS/Social audit findings and prepare plan of actions.
DELIVERABLES
a) Work plan for approval by TI-Kenya within the first 10 days
b) An inception report after 30 days
c) PETS/Social audit Baseline study concerning education and health Sectors within 3 months, including summary of major findings and recommendations.
d) A complete training report with a training evaluation results.
e) Soft and hard copy participant lists, with contacts and ID numbers of the persons trained
f) Complete and cleaned Data set of all data collected in Microsoft Excel format for the PETS/Social audit study.
g) Brief yearly follow up reports 2016, 2017, 2018.
a) Work plan for approval by TI-Kenya within the first 10 days
b) An inception report after 30 days
c) PETS/Social audit Baseline study concerning education and health Sectors within 3 months, including summary of major findings and recommendations.
d) A complete training report with a training evaluation results.
e) Soft and hard copy participant lists, with contacts and ID numbers of the persons trained
f) Complete and cleaned Data set of all data collected in Microsoft Excel format for the PETS/Social audit study.
g) Brief yearly follow up reports 2016, 2017, 2018.
Deliverables
Time Frame / Weeks
Submission and the acceptance of the work plan and Inception report: 30 days after contract signature
Submission and the acceptance of the draft report , county level stakeholders’ workshop to validate the findings of the report : 3 months
Submission and the acceptance of the draft report , ward level stakeholders’ workshop to validate the findings of the report: 30 days after county level validation
Submission and the acceptance of the final report: 30 days after the ward level validation
Total: 6 months
NB: A similar exercise will be done in the last six months of the project. The purpose of the second phase of the PETS/Social audit is to bring to the fore progress over the 4 years project period
Time Frame / Weeks
Submission and the acceptance of the work plan and Inception report: 30 days after contract signature
Submission and the acceptance of the draft report , county level stakeholders’ workshop to validate the findings of the report : 3 months
Submission and the acceptance of the draft report , ward level stakeholders’ workshop to validate the findings of the report: 30 days after county level validation
Submission and the acceptance of the final report: 30 days after the ward level validation
Total: 6 months
NB: A similar exercise will be done in the last six months of the project. The purpose of the second phase of the PETS/Social audit is to bring to the fore progress over the 4 years project period
EXPERIENCE AND ACADEMIC QUALIFICATIONS
Candidates for this Consultancy should possess the following minimum qualifications:
i. A minimum of 5 years’ experience in Public Finance Management, Public Expenditure Tracking, Budget Analysis, and Participatory Data Collection Approaches in education and health sectors.
ii. Good understanding of the education and health sectors in Kenya within the context of devolution
iii. A good understanding of Budgeting and Expenditure Frameworks at the two levels of government (National & County)
iv. Strong Academic background in Economics, Public finance, Governance or relevant Social Sciences
v. Familiarity with Public Service Delivery system and in particular basic education and health sectors.
vi. Strong communications skills (oral, written and presentation skills among others).
Candidates for this Consultancy should possess the following minimum qualifications:
i. A minimum of 5 years’ experience in Public Finance Management, Public Expenditure Tracking, Budget Analysis, and Participatory Data Collection Approaches in education and health sectors.
ii. Good understanding of the education and health sectors in Kenya within the context of devolution
iii. A good understanding of Budgeting and Expenditure Frameworks at the two levels of government (National & County)
iv. Strong Academic background in Economics, Public finance, Governance or relevant Social Sciences
v. Familiarity with Public Service Delivery system and in particular basic education and health sectors.
vi. Strong communications skills (oral, written and presentation skills among others).
HOW TO APPLY:
SUBMISSION OF BIDS
Bidders are required to submit detailed technical and financial proposals accompanied by their CV(s), three professional references, and day time contacts/ working email address to the undersigned by Close of Business on Wednesday, the 24th day of June 2015.The Executive Director
Bidders are required to submit detailed technical and financial proposals accompanied by their CV(s), three professional references, and day time contacts/ working email address to the undersigned by Close of Business on Wednesday, the 24th day of June 2015.The Executive Director
Transparency International-Kenya,
3rd Floor, Wing D, ACK Garden House 1st Ngong Avenue,
Off Bishops Road
P.O. Box 198- 00200,
Nairobi Tel: 020-2727763/5, 0722296589, 0733834659
Email: procurement@tikenya.org
3rd Floor, Wing D, ACK Garden House 1st Ngong Avenue,
Off Bishops Road
P.O. Box 198- 00200,
Nairobi Tel: 020-2727763/5, 0722296589, 0733834659
Email: procurement@tikenya.org
Please quote the reference number TI K/ 028/CD/ 2015 as the subject of your application
