About FilmAid:
FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.
Job Purpose:
The Project Assistant works closely with the Programme Manager and the Project Officer to provide programmatic support to FilmAid’s ongoing projects. This position will also work closely with the Outreach, Creative and Content, and Research and Learning teams at the field level in Kakuma to efficiently and effectively manage and report on programme activities. The post-holder will also work in close contact with donors, implementing partners, beneficiaries, refugee and host communities, and contribute to FilmAid's International's broader communications as aligned with FilmAid’s overall goals
Key roles and responsibilities include but are not limited to:
● Keep up-to-date with all ongoing projects at field level and work closely with field staff and Nairobi-based Programme team to ensure successful implementation of activities,
● Develop weekly and/or monthly update reports on all ongoing projects, including updates from specific departments, and submit to Field Manager, Programme Manager and other members of management team,
● Develop information management and filing systems for ongoing projects, as required,
● Keep up-to-date with Outreach and C&C work-plans at the field level, and ensure coordination among all departments in terms of planning and project delivery,
● Ensure that Kakuma field staff are aware of critical timelines and events, and deliver activities accordingly,
● Work closely with operational staff, including procurement, to ensure all activities have requisite materials and support to deliver projects within strict deadlines,
● Support the Kakuma field team to identify and address support needs and challenges to project delivery,
● Develop new and manage ongoing relations with project partners, including donors, implementing partners,
● Represent FilmAid in various forums, as required, including at events with partners and help to enhance the organisation’s visibility and influence,
● Incorporate programmatic learning into activities at the field level to ensure that best practices and challenges are incorporated into continued activities,
Maintain absolute confidentiality of all information that he/she may have access to in the execution of his/her duties.
Skills, Qualifications and Requirements:
● At least 2 years experience in programme coordination, project implementation, and internal and donor reporting within the NGO sector. Experience in hardship postings desirable,
● Experience in drafting and editing project documentation including reports, concept notes, project briefs, meeting minutes and programmatic work-plans,
● Demonstrable strong organizational, coordination and time-management skills,
● Experience delivering projects in a multi-department, cross-cultural environment,
● Experience working directly with beneficiary communities in challenging locations.
● Fluency in written and spoken English and Kiswahili is essential.
● Experience with principles and practice of humanitarian aid and/or development.
● Ready to work for long hours, and able to live in hardship areas.
● Excellent interpersonal communication and organizational skills.
HOW TO APPLY:
Please e-mail applications with Cover Letter, CV and 3 references only by 7th July 2015 to:jobskenya@filmaid.org citing Project Assistant, Kakuma as the subject.
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be notified.
