Millenium Water Alliance – Kenya Program
Job Title: Monitoring and Evaluation Coordinator
Supervisor: Program Director
Location / Duty Station: Nairobi, Kenya
Start Date: Contingent on the awarding of funding by the donor.
Position Type: Full time
Job Summary & Purpose:
The M&E Coordinator shall report to the Program Director and work very closely with partner M & focal point persons and county M and E/Data management officers to implement to develop and implement the MEL framework for Kenya Arid Lands Partnership for Integrated Development (K-RAPID) programme.
The M&E Coordinator shall also work closely with the private sector resource partners supporting the program on big data cluster to set up and implement an effective program information and data management system at the county level.
The M&E Coordinator shall provide support to the Program director and County lead Managers to enhance and strengthen partnerships and synergies within the K-RAPID program partners in the county, maintaining flow of communication between the national level program management unit and county coordination unit.
Tasks and responsibilities.
Set up and manage a functional K-RAPID Program Monitoring & Evaluation and learning system while ensuring that there is adequate technical capacity to enhance the performance of the system to achieve optimal reporting of the program
Closely working with the K-RAPID team to review the joint MEL framework and theory of change with a view to developing an annual performance management plan(PMP) with clear targets per implementing partner per year
Lead the development of annual and quarterly work plans that are in line with the PMP and activity work plan.
Develop and adopt where possible M&E tools for measuring and reporting on indicators performance; develop indicator guidance reference sheet for activity output and outcome indicators
Lead the development of Monitoring, evaluation and learning system for MWA and its partners.
Also Provide leadership in organizing the M&E systems strengthening for K-RAPID partners and ensure that contract conditions related to M&E are fully implemented and shared on a timely basis to the various donors
Develop mechanisms for data audit and verification (on site where possible), before clearing off the progress reports and M&E reports submitted by partners.
Provide on and off-site field support; review monthly and quarterly program staff field reports, compile quarterly field reports after analysis and consolidation, identify, draw action plan and implement partner specific action plans emanating from field monitoring and technical M&E support visits.
Working closely with the program director, take lead in the develop of effective approaches that would facilitate the achievement of MWA M&E capacity building goals and train and or orient K-RAPID program staff and Partner’s M&E staff on understanding indicators description for the program, utilization of M&E tools, reporting requirements and analysis of M&E reports .
Using AKVO system, develop and implement M&E plan templates for use by MWA partners and support them to finalize the M&E plans, review them for approval in consultation with the County data management specialist
Support the program director in developing terms of references for external consultants and STTAs for baseline surveys, assessments and studies, programmatic reviews etc.
Coordinate MWA partners review of lessons learnt, innovative models and best practices, documentation, and dissemination with other collaborative partners during partner review meetings, development partners and stakeholders forums,
Lead the development of knowledge management and learning platform and support the facilitation of learning and sharing of innovative models and successes of the program within the framework of strengthening 9-5-2 Learning agenda
Represent the program in core national monitoring and evaluation committees (i.e WASH cluster forum ) and related performance review sessions
Initiate and facilitate research to test innovative WASH technologies and make recommendations to PMG.
Ensure optimal program compliance on all M&E requirements.
Qualifications:
Education:
Preferably Master’s degree in Monitoring and Impact Evaluation, statistics analysis using programs such as STATA and/or SPSS, coupled with at least 7-10 years of experience in Monitoring and Evaluation in WASH programs preferably with partners or sub recipients and multi-donor setup.
Experience:
Experience with USAID M&E framework and Must be conversant with USAID reporting formats.
Experience with cloud-based data collection and analysis platforms.
Understanding of Market systems approaches will be an added advantage
Competency in data analysis tools essential
Competencies:
Strong staff supervision, program management and partnerships skills and experience
Demonstrable ability to develop and implement and train others in the use of monitoring and evaluation tools and plans
Excellent inter-personal, facilitation skills and communication skills
2. Job Title: Finance and Procurement Officer
Supervisor: Finance Manager
Location / Duty Station: Nairobi, Kenya
Start Date: Contingent on the awarding of funding by the donor.
Position Type: Full time
Key Responsibilities and Tasks:
The incumbent will serve as a Finance and Procurement Officer for MWAK providing all Finance, administrative and logistical support including procurement services to the to the MWAK team.
She/he will be in charge of raising all supplier payment voucher including entering the payments into the system and petty cash management as well as act as the primary contact for all administration requirements involving MWAK vehicles, leases, and cleanliness.
S/he must ensure efficient procurement of goods and services including consultancy contracts, ensuring adherence to policy and procedures including donor regulations.
Responsibility 1: Finance duties
Raising all supplier payment and ensuring that they have complete and accurate backups which include PRF, LPO, delivery notes and invoices and receipts.
Entering into Citi Direct all payment vouchers which have been duly approved by relevant signatories for online signing
Managing petty cash by making out ONLY payments that are fully approved by relevant signatories.
Ensuring cash receipts are issued for all payment/travel advance balances paid into the MWAK and ensuring that they are banked within 2 days of receipt
Maintain an excel petty cash and payment journal which are properly coded
Stamping all payment vouchers “PAID” and filing them in an orderly and systematic manner
Photocopy and scan all documents that may be required by the donors including DA1 VAT tax waiver application
Responsibility 2: Administrative and logistics duties
Maintain the office inventory/assets and stationery records and ensure that they are secure and properly used as per Donor policy.
Coordinate all logistics for field trips, external travel, working conferences, technical working group meetings and program management team meetings
Implement vehicle management policies and procedures like vehicle insurance, licensing, disbursement of fuel cards as per MWAK policy
Prepare all the vehicles fuel efficiency reports.
Maintain proper records of office lease agreements and manage all utility, maintenance, security and repair issues.
Responsibility 3: Procurement
Co-coordinating the Pre-qualification of suppliers and develop the Approved Vendor List for MWAK annually.
Prepare and review procurement status reports to ensure goods and services are procurement and delivered to the users are as per agreed dates and specifications
Developing and maintaining supplier relationship and performance management
Reviewing and maintaining supplier’s master data for MWAK
Conduct market research via internet, publications and networks to keep abreast of market developments, specifications, Statistical data, market reports, prices and availability of goods and services.
Developing and implementing procurement plans.
With support from Tender Committee, prepare tenders and issue tenders based on procurement plans and adhering to MWAK policy on issuance of tenders.
Managing Contract formulation and administrations including the negotiation with vendors.
Responsibility 4: Human Resource Management
Supervising, coaching and mentoring of other officers under the department
Developing and implementing personnel competency framework for the administration staff.
Maintain contract renewal schedules, performance appraisal schedules and leave schedules for all staff.
Working Conditions:
Ability to work under pressure to meet deadlines.
Qualifications:
Education:
Degree in Business Administration, Accounting and/or CPA training.
Training in purchasing and Supplies will be an added advantage
Experience:
At least 3 years’ progressive experience in Finance, administration and procurement and programme support in an NGO set up.
Must be conversant with USAID (and other donors) procurement rules and regulations.
Competencies:
Strong leadership qualities, partnerships skills and experience working with multiple actors
Excellent inter-personal and strong written and oral communication skills
Person of high moral character, professional integrity and Management capability.
How to Apply
Applicants should forward a cover letter, CV in reverse chronological format, and a list of at least 3 professional references (name, contact information, and statement of relationship to the reference) tomwa.kenya.jobs@gmail.com, on 9th July 2015.
Please make sure to add the “job title” in the subject line of your email.
Disclaimer:
This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.
The Millennium Water Alliance offers sustainable solutions through advocacy, shared knowledge, and collaborative programming.
Our vision mirrors our belief that no one should die or suffer chronic illness as the result of a water-related disease.
With nine implementing NGO members, the Alliance demonstrates commitment to water and sanitation programs that embody the values of transparency, accountability, efficiency, and sensitivity in all their work.
We encourage applications from women and underrepresented ethnic, racial and cultural groups.
EOE/M/F/D/V
